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Faculty Senate » January 7, 1999

Faculty Senate Minutes

1999 No. 544
January 7, 1999
 
FACULTY SENATE MINUTES



1999 No. 544 Oregon State University January 7, 1999

For All Faculty
The regular monthly meeting of the Faculty Senate was called to order on January 7, 1999, at 3:03 PM, in the LaSells Stewart Center by President Maggie Niess. The December 1998 minutes were corrected to say that the ‘Commonly Asked Questions’ associated with the Promotion and Tenure Guidelines are on the Web, and not in the Faculty Handbook.


Meeting Summary
– Action Items: Install Elected Officials; Approve Parliamentarian; Category I Proposals: Distance Delivery of the B.S. Degrees in Environmental Sciences and Natural Resources and The Oregon Master of Software Engineering; OSBHE Faculty Member Resolution and Candidates; and Funding Model Support Resolution [Motion 99–544–01 through 08]
– Discussion Items: Research Initiatives, W. Hayes and Human Resource Information System, B. Dennis
– New Business: No action items


Roll Call

Members Absent With Representation:
Cornelius, F. Obermiller and P. Lee, E. Luttrell.

Members Absent Without Representation:
Azarenko, Biwan, Champeau, T. Daniels, Farber, J. Field, K. Field, Frank, Gamroth, Hathaway, Huyer, Lowrie, Mix, Powelson, Righetti, Sandstrom, Sproul, Strik, and Wrolstad.

Faculty Senate Officers/Staff Present:
K. Williamson, President; G. Matzke, President-Elect; M. Niess, Immediate Past President; R. Iltis, Parliamentarian; R. Arnold, Ex-Officio; and V. Nunnemaker, Senate Administrative Assistant.

Guests of the Senate:
G. Beach, M. Burke, L. Burns, B. Dennis, P. Evans, S. Francis, A. Hashimoto, W. Hayes, B. Krueger, D. Nicode-mus, J. Schuster, K. Steele, T. Wilcox, and S. Woods


ACTION ITEMS

Install Elected Officials
Prresident Niess recapped 1998:
  • The year began with nearly one-half of the Senators newly elected; for the first time Faculty Research Assistants and Associates and all Professional Faculty were included.

  • The change in Bylaws resulting in a more inclusive Senate also made adjustments to Standing Rules necessary to reflect the Senate membership.

  • As a result of postponing approval of two Category I off-site degree proposals last January, the university engaged in important discussions about distance education and the State as our campus.

  • Approval in October of the Assessment of Teaching Task Force report resulted in six recommenda tions that focused on the enhancement of teaching.

  • The Information Services Task Force, which examined the Information Services (IS) budget deficit and proposed recommendations, presented their report and received Senate approval in November. Based on the recommendations, an Ad Hoc Information Services Committee was created to coordinate formal input to the policies and procedures of IS. This committee will collaborate with IS, the Library Committee, the Instructional Development and Technology Committee and the Deans Strategic Team on Computing to identify and articulate a vision for computing at OSU and to propose a comprehensive organizational and operational plan to assure input from the OSU campus to the IS long-range planning. Their report is due in May.

  • The report from the Task Force on Post Tenure Review received Senate approval in May and the guidelines were approved in December.

  • The Senate's lively debates showed the value of respect for differences of opinion. In June, when a motion was made questioning the competency of the Senate and its leadership, Senator's answered responsibly by postponing the motion to allow time to study the issue before voting.

  • She has been pleased with the collaboration of faculty and administration and noted respect of faculty governance by administration.

  • Stub Stewart was recognized in May at a reception and received a Senate-approved resolution in recognition of his continued support of faculty through funding of the Mr. & Mrs. L.L. Stewart Faculty Development Award.

  • The year ended on a sad note with the death of former OSU President Robert MacVicar. It was during Dr. MacVicar's tenure, with his support and encouragement, that a faculty member began serving as Faculty Senate President. The following resolution, proposed by the Executive Committee and approved by the Senate, will be forwarded to the MacVicar family:

    The Oregon State University Faculty Senate expresses its deepest sympathies to the MacVicar family upon the death of President Robert MacVicar on December 26, 1998. From 1970 to 1984, "Mac" served Oregon State University as our 11th president. During his 14 year tenure, faculty numbers increased by 35%, the General Education budget tripled, and 23 new buildings were added to campus. His impact, however, extended far beyond these accomplishments. Mac demonstrated exceptional, ongoing support for the faculty at Oregon State University. This support is exemplified by his active role in the establishment of Oregon State University's current faculty governance structure beginning in 1978 with a faculty member as Senate President. At the May 1998 reception in appreciation to Stub Stewart for the funding to establish the Mr. & Mrs. L.L. Stewart Faculty Development Award, Mac penned one of his many "notes" demonstrating his belief in the role of faculty in a university:

    Plant seedlings and you can grow trees; plant faculty development and grow a great university.

    His devotion to Oregon State University and its faculty will be long remembered.

  • One of her happiest moments was to attend graduation and declare that the Faculty Senate had unanimously approved the granting of appropriate degrees--particularly since one of the graduates was her own daughter.

    Kenneth Williamson was installed as the 22nd Faculty Senate President by Maggie Niess. He thanked Niess for her hard work and dedication during the past year and presented her with a Myrtlewood plaque on behalf of the Senate that read:

    MAGGIE NIESS
    Oregon State University
    Faculty Senate President
    1998

    Given in appreciation for her thoughtful leadership,
    perseverance, compassion, and dedicated service
    to the faculty of Oregon State University.

    Better a cruel truth than a comfortable delusion.
    -- Edward Abbey

    Williamson then installed President-Elect Gordon Matzke, Executive Committee (EC) members Robert Burton, Stella Coakley, William Lunch, Bruce Sorte, and Richard Thies; and Interinstitutional Faculty Senate (IFS) representative Gary Tiedeman. Williamson recognized the retiring EC members: Bruce Coblentz, Irma Delson, Jim Foster, Larry Griggs, and Gordon Matzke; and retiring IFS representative Janet Nishihara. He then asked newly elected Senators to stand and declared them installed and thanked retiring Senators for their work and effort.

    Approval of Parliamentarian
    Robert Iltis, Speech Communication, was confirmed as the 1999 Parliamentarian. There was no discussion.

    Category I Proposals
    Robert Burton, Curriculum Council Chair, presented for approval three Category I Proposals.

    Burton felt that the first two proposals, Distance Delivery of the B.S. Degree in Environmental Sciences, and Distance Delivery of the B.S. Degree in Natural Resources, are extremely parallel and suggested that discussion should occur simultaneously. These proposals were tabled in January 1998 to allow for additional review and course development, which has occurred during the past year. If approved, a review will be conducted every three years after the program(s) are implemented.

    Senator Lunch, Liberal Arts, questioned whether off-site students will receive equivalent preparation to on- campus students in areas such as laboratories. Paul Doescher, representing the Natural Resources degree program, indicated that the curriculum will fully meet the criteria for on-campus students. Sherm Bloomer, representing Environmental Sciences degree program, stated that some courses don't have a lab or field component and some labs may be offered in a computational format while field components will require students to travel.

    Senator Thies, Science, moved to approve the Environmental Sciences proposal; motion seconded. Motion 98-544-01 passed by voice vote with no dissenting votes.

    Senator Doescher moved to approve the Natural Resources proposal; motion seconded. Motion 98-544-02 passed by voice vote with no dissenting votes.

    The third proposal, The Oregon Master of Software Engineering Proposal, is a joint proposal between OSU, the University of Oregon, Portland State University (PSU) and the Oregon Graduate Institute (OGI). The respective institutions realized that this type of degree was needed by industry in Oregon; individually, none of them had the breadth to offer a graduate degree in engineering. Burton noted that the program is funded by the legislature and approved by OGI, PSU and the OUS Academic Council of Provost's. Participation of OSU accounts for about 10% of the budget. If the Faculty Senate does not approve this program, the OSU Computer Science Department will not graduate students with this degree.

    The Curriculum Council recommends approval of the proposal, which has also been approved by the College of Engineering, Budgets and Fiscal Planning Committee, Graduate Council and Faculty Senate Executive Committee. The Curriculum Council is requiring a three-year review of the program, and the Graduate School has agreed to the review.

    Senator Drexler, Business, questioned who would be the degree granting institution. Mike Quinn, Computer Science, indicated the Oregon College of Engineering and Computer Science, which is the virtual college name, does not have authority to grant degree; students need to apply to the program and to one of the four institutions which will be the granting institution.

    Senator Budd, Engineering, moved to approve the proposal; motion seconded.

    Burton noted that a Master of Science or Arts requires some research and scholarship while the Master of Engineering does not have that requirement.

    Senator Tate, Science, questioned the funding structure. Burton responded that fees will be tailored to match the services provided, after the new funding model is in place. Quinn stated that the program is expected to be self-supporting in 4-5 years. The cost per credit hour is $475 and institutions will be com pensated with a flat rate for teaching the class plus a set rate per student, resulting in increased compensation for larger classes.

    Motion 98-544-03 to approve The Oregon Master of Software Engineering passed by voice vote with one dissenting vote.

    OSBHE Faculty Member Appointment
    Tony Wilcox, Bylaws and Nominations Committee Chair, presented a recommended nomination process for identifying candidates for the Oregon State Board of Higher Education (postponed from the December Faculty Senate meeting) and candidates to be forwarded to the Interinstitutional Faculty Senate (IFS).

    The recommended nomination process follows:

      1. Engage institution Faculty Senates in identifying the qualified and willing candidates for the position. Have each institution forward its nominations to a Nominating Committee through their IFS Senator by January 15,1999.

      2. A Nominating Committee consisting of faculty from IFS, AOF, and statewide AAUP will select no more than 3 names to submit to the Governor.

      3. These names will be shared with each Faculty Senate and other faculty leadership groups (e.g., AOF, AAUP) for endorsement prior to submission to the Governor.

      4. The finalists' applications will be sent to the Governor.

    Wilcox explained that Senate Bill 871 passed in the last legislative session allows a faculty member to serve a two-year term on the State Board. An aide to Governor Kitzhaber indicated he is inclined to appoint a faculty member.

    Senator Lunch, Liberal Arts, moved to endorse the proposed nomination process; motion seconded. Motion 99-544-04 to endorse the nomination process passed by voice vote with no dissenting votes.

    Wilcox noted that the Bylaws and Nominations Committee received 22 nominations with ten nominees accepting the invitation to be considered and who completed applications. The nominees were judged on the following criteria: 1) Be enthusiastic about the current direction of the Board; 2) Be able to advocate for the State System beyond OUS; 3) Be appointable and confirmable; and 4) Resumes should show experience beyond the campus. The Committee reviewed the applications and narrowed the slate to five and the Executive Committee pared the nominees to three. Those selected by the Committee to be forwarded to IFS are: Kelvin Koong, Clara Pratt and Gary Tiedeman.

    Senator Landau, Science, felt that the candidates were strong, but questioned why an associate dean was selected as a nominee. Wilcox responded that the committee felt that all three met the criteria.

    Senator Daley, Agricultural Sciences, noted that the nominees were very qualified, but there are a large number of administrators on the Executive Committee (EC) and he felt they didn't reflect faculty opinion. Wilcox responded that the EC composition considering the nominees consisted of the outgoing, continuing and new members, which was a larger than usual body. Senator Shor took exception that administrators, as a rule, are not teaching faculty.

    Motion 98-544-05 to approve the slate of nominees passed by voice vote with some dissenting votes.

    The nominees will be forwarded to IFS for consideration.

    Funding Model Support
    President Williamson presented the following funding resolution in an attempt to show unity across campus es. It is hoped that all Faculty Senate's in OUS will pass similar resolutions.

    Oregon State University Faculty Senate Resolution
    January 7, 1999

    Whereas, the faculty in the Oregon University System provides value to Oregon in carrying out their teaching, research, and public service responsibilities to the students and citizens of the state; and

    Whereas, the rapidly changing nature and complexity of society and the economy require increasingly higher levels of education for Oregonians to productively contribute to the livability of our state; and

    Whereas, Oregon's employers have increasingly found it necessary to augment the workforce available in Oregon by recruiting educated workers from outside of our state's boundaries; and

    Whereas, the State of Oregon drastically reduced state funding for the public universities, forcing tuition increases of 80% upon resident Oregon students; and

    Whereas, debt loads for students of Oregon's public universities have increased dramatically during the 1990s, hampering graduates' ability to pursue graduate studies or start businesses; and

    Whereas, the Governor, the Oregon business community, and the Oregon University System have recently approved and implemented important reforms to address the future of higher education in Oregon; and

    Whereas, the aforementioned reforms promote stability and ensure quality and access to higher education, basing state funding decisions on student enrollments;

    BE IT THEREFORE RESOLVED THAT:

    The faculty of Oregon State University is united in supporting full funding of the budget model as proposed by the Oregon State Board of Higher Education to:

    1) Increase access to higher education for Oregon residents;
    2) Preserve and enhance the quality of the learning experience for university students;
    3) Expand higher education offerings to meet critical needs of the state; and
    4) Encourage collaboration and partnerships with Oregon's community colleges and the private sector.

    Senator Ede, Liberal Arts, moved to endorse the resolution; motion seconded.

    Senator Robson, Science, requested evidence to back up the ‘Whereas’ clauses. Williamson responded that the background came from people who were putting together lobbying efforts for the legislature and are supported by statistics.

    Senator Landau was concerned that salary was not included.

    Senator Shor asked about the reference to the proposed budget model. Williamson explained that, as proposed, the budget model will be driven primarily by student credit hours and institutions will receive funding for the services they provide.

    Motion 98-544-06 to endorse the funding resolution passed by voice vote with some dissenting votes.


    DISCUSSION ITEMS

    Research Initiatives
    Vice Provost for Research Wilson "Toby" Hayes presented an update on OSU's emerging research initiatives.

    Hayes talked about research challenges and opportunities: 1) Increasing the research funding base; 2) Improving internal and external communication and creating dialog around allocation of resources; 3) Provide administrative efficiencies; and 4) Focus on undergraduate research.

    Hayes noted that a task force has been created to examine the use and allocation of indirect costs, which generates about $17 million annually. He requested input and involvement on the task force.

    Several steps are being taken to improve communication:

    • An advisory board has been established, with a broad representation of faculty, that is responsible for providing input.

    • Mary Nunn has been elevated to Director of Sponsored Programs. Her responsibilities include providing faculty with the expected 24-hour turnaround for proposals, compliance activities, and serving as an implementation person for the Centers and Institutes.

    • Replacing the Dean of Research with a working title of Director of Research Development makes sense for someone who would focus on the corporate relations program, the federal and state relations program, and focus on initiatives such as undergraduate research.

    Senator Shor felt that returning some of the returned overhead to the faculty member to support their research would help bring in more research funding through normal research channels as opposed to foundation channels. Hayes responded that about 26% is returned to the college; how it is returned to the investigator varies widely from college to college.

    Senator Rodriguez, Liberal Arts, questioned where the College of Liberal Arts (CLA) fits in. Hayes felt there are ways to involve CLA, such as structuring the undergraduate research program to include scholarship or creative activities. He emphasized that he does not want to imply that ‘research’ means only scientific, laboratory-based research.

    In response to Senator Ahern, Science, questioning how undergraduate research would be funded, Hayes stated that new dollars must be found to support this research. He's considering the possibility of obtaining seed money from large, private sector companies he's been in contact with, and the companies seem to be very interested in being involved. At this point, he has not thought about the balance between instructional and returned overhead.

    Human Resource Information System
    Brad Dennis, Human Resource Information System (HRIS) Project Manager, reported on the status of the system implemented on January 1, 1999.

    Dennis explained that the HRIS Team is responsible for implementing software selected by OUS and being used at all public institutions. The HRIS Team has run three test samples and is experiencing a 99% accuracy rate. The software being implemented is Y2K compliant.

    One change that employees may notice in the new tax year is a slight change in the amount of withholding as a result of a new tax withholding table.

    Dennis cautioned faculty that their earnings statement will look different and urged them to carefully check their statement.

    In response to Senator Coakley, Science, stating that her understanding is that there will no longer be an emergency or second payroll, Dennis indicated that there will be one payroll per month, in accordance with Oregon Revised Statutes. However, there will still be a provision for a draw, or manual check, to correct mistakes or for emergencies.

    Senator Daley was concerned about incoming graduate students not being paid the first month they are employed. Dennis responded that, if someone is entitled to payment, there would be a provision for paying them.

    Senator deGeus, Associated, is also a member of the HRIS Team and reminded faculty that a number of staff are in a steep learning curve and they would appreciate any support faculty can provide.


    INFORMATION ITEMS

    – Benefits Survey: The PEBB Benefits Survey was due January 12.

    – Faculty Senate Handbook Update: Continuing Senators desiring an update for their Senate Handbook should contact the Faculty Senate Office.

    – Martin Luther King Holiday Teach-in: Teach-in materials were available at the January Senate meeting.

    – Faculty Senate Website: The URL for the Senate website is: http://osu.orst.edu/dept/senate.

    – Committee/Council Annual Reports: The following 1997-98 annual reports are available at: http://osu.orst.edu/dept/senate/comm.htm

    Academic Advising Council
    Academic Regulations Committee
    Academic Requirements Committee
    Academic Standing Committee
    Administrative Appointments Committee
    Advancement of Teaching Committee
    Baccalaureate Core Committee
    Budgets & Fiscal Planning Committee
    Bylaws and Nominations Committee
    Committee on Committees
    Faculty Economic Welfare & Retirement Committee
    Grievance Committee
    Faculty Recognition and Award Committee
    Faculty Status Committee
    Graduate Admissions Committee
    Graduate Council
    Instructional Development & Technology Comm.
    Promotion & Tenure Committee
    Research Council
    Student Recognition and Awards Committee
    Undergraduate Admissions Committee
    University Honors College Council


    REPORT FROM & DIALOG WITH THE PROVOST

    Provost Arnold acknowledged the leadership of Maggie Niess and those on Faculty Senate committees and congratulated the newly elected leadership.

    Arnold recapped the funding presentation to the Education Sub-committee of the Emergency Board that occurred earlier in the day. Both OSU and OIT were requesting an enrollment adjustment from the State general fund. The total higher education request was $3.6 million with OSU requesting $3.27 million. After hearing the presentation, the sub-committee adopted a proposal to recommend to the Emergency Board that OSU receive $1.872 million and $284,000 for OIT. Arnold noted that this amount reflects that they are dealing with available funds at the end of this interim period prior to the next session. He also reported that the sub-committee recommendations typically are adopted. Arnold reported that sub-committee members acknowledged that there was considerable discussion in the last session about enrollment concerns, particularly at OSU and OIT, and that there had been an obvious turnaround at both institutions which involved considerable effort. They felt it was important to provide some investment to indicate that recognition. The three areas identified in the OSU package were: 1) additional faculty to support student demand in Spring term; 2) additional advisors to deal with increased enrollment; and 3) investment in classroom technology for equipment associated with laboratory courses.

    Provost Arnold distributed a document from the Budget Work Group that contained OSU Budget Allocation Principles, the OSU Budget Allocation Process, and an OSU Planning and Budgeting Schedule. He indicated that revenue principles will be developed.

    In response to discussion with Past President Niess regarding students obtaining classroom evaluations, Provost Arnold conferred with Caroline Kerl, Legal Advisor, who provided the following information. The Oregon Revised Statutes authorizes the State Board to adopt rules governing access and personnel records. The statute requires the Board Rules to restrict access unless an institution president finds that "the public interest in maintaining individual rights and privacy in an adequate educational environment would not suffer by disclosure of such records." The Board adopted rules in response to the statute and, included in those rules, is Oregon Administrative Rule (OAR) 580-022-0090 which authorizes the release of certain limited faculty records without the faculty members consent, including records tabulated from students' classroom survey evaluations on a finding by the president that privacy rights in an adequate educational environment would not suffer by disclosure. Kerl could not recall any requests in the past from the President for a finding that would allow release of classroom evaluations. Arnold noted that there previously was action at the University of Oregon to release the information. The teaching evaluation instrument used at the U of O includes two questions, along with many others, that are summarized and the information is made accessible to students.


    REPORT FROM & DIALOG WITH THE FACULTY SENATE PRESIDENT

    President Williamson's report included the following items:

    – The internal budget allocation process is presently being drafted by the Budget Group under the direc tion of the Provost. If Senators have input or concerns, he urged them to contact Maggie Niess, Paul Farber or him.

    – It is imperative that faculty forward concerns and input regarding health benefits to Steve Davis, Faculty Economic Welfare and Retirement Committee Chair.

    – He suggested that the Senate charge the Advancement of Teaching Committee to examine the issue of allowing access to course evaluations and publishing a Consumer Guide to Classes containing course specific information that could improve students' decisions about class selection. The Executive Com mittee felt that the process should be designed to be open, involve both students' and professors' input, and be positive and helpful in nature.

    In response to Senator Rodriguez, Liberal Arts, asking if this process would pre-empt students, Williamson stated that it's more than pre-emption. After discussion, the Executive Committee felt that the present evaluation form is not designed for what students are requesting. The guide could have a positive feel to it in relation to both fulfilling the students consumer needs and allowing faculty input.

    Senator Lunch, Liberal Arts, moved that this issue be referred to the Advancement of Teaching Committee; motion seconded. Motion 98-544-07 to refer the issue of a Consumer Guide to Classes to the Advancement of Teaching Committee passed by voice vote with no dissenting votes.

    In response to President Williamson calling for questions, Tony Wilcox felt that ex-OSU football coach Mike Riley should be commended by the Faculty Senate for his efforts in recruiting and increasing enrollment.

    Wilcox went on to explain that faculty were critical of the search and hiring process that resulted in Riley's employment. Following his hiring, an Accelerated Search process was developed to address concerns. Wilcox felt the Senate would want to bring this process to the attention of the Athletic Director since it appeared that the hiring process was rapidly progressing and Mitch Barnhart was not at OSU when the policy was developed. Wilcox noted that the process is very explicit in that a search committee be involved in the recruitment, screening and interview phases. Williamson indicated he spoke with Barnhart about the process last week and he and Past President Maggie Niess have both left messages for him explaining the process.


    NEW BUSINESS

    Senator Thies, Science, noted a peculiar need associated with the Martin Luther King Celebration. The Lonnie B. Harris Black Cultural Center sponsors a birthday party and is in need of donated cakes. If anyone would like to donate cakes or money to purchase cakes, contact Dick Thies or the Lonnie B. Harris Black Cultural Center.

    Meeting was adjourned at 5:23 PM.

    Respectfully submitted:

    Vickie Nunnemaker
    Faculty Senate Administrative Assistant