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Faculty Senate

Faculty Senate » March 6, 1997

Faculty Senate Minutes

1997 No. 528
March 6, 1997
For All Faculty
The meeting was called to order at 3:00 pm by President Anthony Wilcox. There were no corrections to the minutes.

The following resolution of sympathy to the Owen family was presented by President Wilcox and unanimously passed by voice vote (motion 97-528-01):

The Oregon State University Faculty Senate expresses its deepest sympathies to the family of John Owen upon his death on February 15, 1997. During his twenty years at Oregon State University, John provided visionary leadership for the Department of Electrical and Computer Engineering, the College of Engineering, and the Oregon Center for Advanced Technology Education. An internationally recognized scholar, John was a champion for excellence in engineering research and education in the State of Oregon.

John enthusiastically embraced both the challenges and pleasures in life. He enriched Oregon and Oregon State University, and he truly will be missed.

Meeting Summary
  • Special Reports:: Intercollegiate Athletics; Enrollment Projection Process; Undergraduate Education Council Retention Work Group; and Alumni College
  • Action Items::: Alumni College and Academic Regulation 27 [Motion 97-528-01 through 04]
  • New Business:There was no new business.

Roll Call
Members Absent With Representation:
Georgiou, K. Hooker; Kellogg, A. Skaugset; and Morris, C. Bayne.

Members Absent Without Representation:
Bentley, Burke, Calvert, Cheeke, Christie, Daley, DeKock, Edge, Farnsworth, Fletcher, Gregerson, Hale, Heidel, Henderson, Hu, Ingham, Jenkins, Jones, Ladd, Leong, Levine, Lunch, Lundy, McAlexander, T. Miller, A. Mix, M. Mix, Neumann, Pearson, Prucha, Putnam, Savage, Tiger, and Verts.

Faculty Senate Officers/Staff Present:
A. Wilcox, President; M. Niess, President-Elect; T. Doler, Parliamentarian protem; and V. Nunnemaker, Senate Administrative Assistant.

Guests of the Senate:
B. Avery, L. Burns, J. Caspers, V. Cooley, J. Root, J. Schuster, B. Strohmeyer, and N. Wendt.


Intercollegiate Athletics

President Wilcox reported on two issues which were raised last year. There is currently a draft proposal, which the Executive Committee is reviewing, of an accelerated search process for hiring coaches that may shorten the time frame, or narrow the participation of the search committee, or focus on identifying one finalist to be interviewed. Concerning the issue of religion and athletics, Wilcox has been promoting the adoption of a clear, concise, and consistent university-wide statement. President Risser has voiced support for a university-wide policy on religious activities. Meanwhile, Intercollegiate Athletics has drafted a policy which, when finalized, they intend to distribute to all student athletes and employees.

Bob Frank, NCAA Faculty Representative, reported on legislation approved at the recent NCAA meeting and OSU graduation rates.

Frank reported that recently passed legislation specifies that a student athlete who is drafted by a professional team no longer has remaining eligibility in that sport. Athletes will now be allowed a partial qualifier to earn a fourth season of competition provided the student athlete receives a baccalaureate prior to the beginning of the fifth academic year following the student's initial full-time enrollment. Additionally, Division I student athletes are now permitted to earn legitimate on and off campus income during quarter time provided such income, in combination with other financial aid included in the student's individual limit, does not exceed the student's positive attendance.

At 95%, OSU has the highest student athlete graduation rate in the nation. Frank noted that the important thing to remember is that the determination of satisfactory progress is made by advisors in departments and colleges, not by athletic staff. He commended the help by advisors and faculty to help student athletes attain this rate. In determining rates, only students on financial aid are included in the report and those who have graduated six years from the time of initial full-time enrollment in any institution of higher education. The average time for graduation for those initially enrolled in 1983-84 through 1989-90 is five years for all students and 5.1 years for student athletes.

Dutch Baughman, Director of Athletics, expressed appreciation for the opportunity to speak to the Senate and for the opportunity to work with President Wilcox. He noted that an additional piece of legislation, effective August 1997, will be to prove that an NCAA institution has a viable program in sportsmanlike conduct and ethical behavior.

Baughman noted that OSU recently participated in the NCAA National Convention for Life Skills Coordinators. He explained that the athletic life skills program is designed to assist and support student athletes to develop skills in areas outside of their competitive opportunities. The BALANCE program (Beaver Athletes for Life Skills Awareness and the Necessary Choices for Excellence) was created at OSU five years ago. The OSU program was featured at the recent convention.

Baughman publicly and sincerely thanked the faculty for their support and direction to assist in the retention of student athletes.

The Athletic Department is in the process of developing a Diversity Education Program. Several models from across the nation have been studied but have not found to be satisfactory. Recently a workable program was formed through the invitation from the Student Advisory Board to a panel from the Lesbian/Gay/Bisexual/Transgender Alliance to create a dialog. In addition to the panel, coaches were also invited which provided them an opportunity to ask questions and receive candid responses which will assist them in dealing with particular situations. The panel will continue to meet with coaches and athletic staff until every sports program has been covered.

The department recently partnered with the Women's Center and Recreational Sports to sponsor the National Girls and Women's Sports Day. The collaboration was such a success that there has been talk of creating another event so the groups will have an opportunity to continue working together.

Baughman stated that the Valley Football Center, that will be functional rather than lavish, will be completed within 30 days. The project is within budget and the funding was raised entirely through private means.

He briefly addressed the hiring process and noted that it is standard procedure for a candidate being considered for a head coach position to meet with the Athletic Advisory Committee, which has Faculty Senate representation, prior to hiring.

In introducing Mike Riley, Head Football Coach, Baughman explained that the profile created for this position included finding an individual who would maintain the values and leadership appreciated and expected in the football program, such as academic prowess and citizenship. It was also necessary to find a coach with experience at the highest level of competition and to have that individual provide a profile of the proposed staff.
Coach Riley expressed appreciation at the opportunity to be invited to appear before the Senate and introduce his staff. He indicated there would be an open door policy within the department and invited faculty to drop in and get to know them. Riley proceeded to introduce his coaching staff who, with the exception of one individual, have all either played for or coached for him: Ron Simonson (Recruiting Coordinator and Running Back Coach), Jim Gilstrap (Assistant Head Coach and Offensive Line Coach), Mike Johnson, Mark Banker (Defensive Backs and Kickers Coach), Paul Christ (Offensive Coordinator), Dan Langsdorf (Graduate Assistant), Bruce Read (Special Teams and Tight Ends Coach), Greg Newhouse (Defensive Coordinator), James West (Recruiting and Line Backers Coach), and Michael Gray (Defensive Line Coach and working with Coach Newhouse). In closing, Riley expressed the desire to achieve a partnership with the faculty and community and asked for help in recruiting the best student athletes possible.

When asked what strategy will be used in his first year recruiting, Riley responded that finding the best players with the best academic standing is crucial. He also indicated that it's important to sell the atmosphere of the institution and community.

Enrollment Projection Process

Bob Bontrager, Director of Admission and Orientation, indicated he was optimistic about enrollment goals. An initiative of his office has been to get campus-wide involvement in the effort of recruitment and retention.

Bontrager was surprised to learn that no real enrollment goals have been set other than those which appeared in the 1995 University AIMS document and targeted 16,000 students by 1999. Last fall he began the process of goal setting and reviewed figures with several campus groups. Fall 1996 total enrollment was 13,784 compared with the goal of 16,000; the breakdown was 11,096 undergraduates (12,800 goal) and 2,688 graduate students (3,200 goal). The goals represented a split of 80% for undergraduates and 20% for graduate students to maintain an adequate number of graduate students; the fall 1996 split was actually 80.5% and 19.5%.

The following numbers represent undergraduate enrollment for fall 1996 with the goal in parenthesis: Freshmen, 1,824 (2,300); 75th percentile or above on the SAT, 489 (845); Average combined SAT, 1,073 (1,150); and Average h.s. gpa, 3.42 (3.5). Transfers accounted for 1,200 (1,400). Ethnicity: African American, 145 (200); Asian/Pacific Islander, 833 (960); Hispanic, 360 (700); and Native American, 176 (200). Bontrager explained that the ethnicity goals are pegged at the percentages of those groups in the Oregon population. Residence (new freshmen): Oregon, 1,480 (1,725); Other States, 327 (530); and International, 17 (45). He noted that these are very ambitious goals and almost impossible to achieve all at once since each requires a specific recruitment strategy. He also mentioned that recruitment is only part of the enrollment picture and that retention is extremely important. These goals represent the type of planning needed to make program decisions based on resources.

IFS Representative Esbenson stated that graduate enrollment in some colleges is closely tied to a dollar figure to support students. He questioned how much of the proposed enrollment increase is tied to actual dollars available to recruit students. Bontrager responded that, as initially proposed, the goals have not been tied to dollars, but felt that it was necessary to do so because there are direct funding implications.

Senator Randhawa, Engineering, questioned the type of coordination needed to put the strategies in place to achieve the goals. Bontrager stated that coordination is a key factor and is occurring primarily with the head advisors, but also with Deans. He welcomed coordination with any college and is willing to talk specifically about unit recruitment strategies as they relate to the university-wide recruitment.

Undergraduate Education Council Retention Work Group

Leslie Davis Burns, Director of Undergraduate Academic Programs, discussed plans for changes in New Student Orientation and the First Year Experience Course.

A transitions group has been working to develop a focus program for New Student Orientation, to be held September 24-28, which will include educational programs, advising sessions, and campus activities. Student orientation groups, which will meet one hour per day, will be led by faculty and peer leaders and will allow students an opportunity to connect with members of both groups.

The Retention Work Group of the Undergraduate Education Council has been working on the First Year Experience Course, which was formerly called Retention Services. The objective of the course is to assist students in making the transition into the academic and social culture of OSU by helping them develop the skills and knowledge necessary for a successful OSU experience.

Bill Keith, Retention Work Group member, invited all faculty at OSU to participate in the First Year Experience Course. He felt this was a fairly radical departure from other courses since it will introduce students to the culture of the community of OSU. He noted that a major reason why students don't return to a university is that they lack a sense of connection to the university community. This course is aimed at giving them that connection.

Both Keith and Burns are willing to talk to any group about this program and invited faculty to collaborate with them and provide input.

Burns explained that training, resources, and materials will be available to faculty, as well as support staff, for both programs. A signup sheet for faculty who wish to participate in the First-Year Experience Course, which is a one-credit course, is available from Burns and is due back to her by May 1. In response to President Wilcox, Burns stated that the course is an elective Academic Learning Services Course, as yet unnamed. Senator Oriard, Liberal Arts, questioned whether the course would be graded. Burns responded that the grading mode had not yet been decided.

Senator Matzke, Science, questioned whether it has been determined that this type of course will make a difference. Burns responded that there is evidence, over a five-year period, that retention rates for students who participated in a similar course were significantly higher than for those who didn't.

In response to a question concerning eligibility of transfer students to participate in the course, Burns stated that freshmen are initially being targeted, but they are looking at ways to also serve transfer students.

Alumni College

Sandra Woods, Faculty Associate to the Provost: Extended Education, presented a proposal for an Alumni College and President Risser's "OSU STATEWIDE" initiative. The Alumni College concept surfaced after talking with business communities which indicated that people were lacking in higher education.

Woods explained that the Alumni College is not a real college, but is purely a concept with a group of policies and no staff or resources. She initially met with the Curriculum Council, Faculty Senate Executive Committee, and the Academic Advising Council to explore the concept. She later involved the Academic Regulations Committee, the Deans Council, and most of the deans individually. This concept also occupied the time of many staff in the Registrar's, Admissions, and Financial Aid Offices.

She mentioned that a "Launch Lunch" took place in Portland on March 5 to announce OSU STATEWIDE where Dr. Risser outlined some of the programs involved: Extension, Agricultural Experiment Stations, Forest Research Lab, Hatfield Marine Science Center, SMILE, Saturday Academy, as well as Liberal Studies programs which are offered in five areas in the state. Business One will begin next year in four locations in cooperation with various community colleges. This lunch also gave Dr. Risser the opportunity to inform the Alumni Association about the Alumni College, which was well received by them. The gathering also provided an opportunity to invite partnerships that would enable OSU to deliver degrees throughout the State of Oregon. Dr. Risser's goal is to develop programs with every community college in the state. Woods paraphrased Dr. Risser by saying, OSU STATE-WIDE expands Oregon State University throughout the state, through space; the Alumni College will expand us with time by serving students throughout their entire lives.

The Alumni College consists of three aspects: 1) allows automatic readmission of OSU graduates (would eliminate the current $50 fee and required essay indicating why one should be able to attend OSU); 2) provides a "living transcript" which allows graduates to add new credentials to their transcript; 3) recognizes that not all OSU graduates are in Corvallis, so it will allow them access to degree programs statewide. Students will initially be readmitted to their former academic home and require a request to change their major, which allows programs some input over admissions. Majors and options will only be open to OSU graduates.

The living transcript allows for post baccalaureate minors for OSU graduates as well as any graduate from any accredited institution. Graduates may receive a minor and a transcript, but not a degree. Post-baccalaureate minors allow for curricular control, require 15 upper division credits, and create the ability to develop exciting new minors based on need.

Since it's obvious that not every degree program offered at OSU can also be offered off-campus, it is intended that the statewide degree programs be determined after a careful thought process. Strategies for coursework development would fulfill multiple requirements, e.g. a course which would serve as both a synthesis and a minor in a program.

Off-campus courses will be offered in partnership with either community colleges or OSSHE institutions to allow OSU to deliver high quality, upper division courses and allow students adequate instructor contact.

Sally Francis, Home Economics & Education, noted that some colleges and departments have enrollment limitations and expressed concern about automatic enrollment. Woods indicated that students are granted automatic enrollment in the sense that they don't have to apply or pay a fee. After applying to their major department, they can request a change of major, but ultimately the program they are requesting has admission approval to allow for enrollment limitations.

Senator Matzke, Science, questioned how course priority for these students would be determined. Woods responded that they would be granted whatever priority that current post-baccalaureate students receive; limits on courses would still apply. One individual expressed concern about applying limitations. Woods stated that, if approved, information would be quickly disseminated. She concurred that enrollment limitations are a problem, but noted that even though courses may not be available on campus, they may be open in other areas throughout the state.

As a result of some confusion being expressed by senators, Immediate Past President Krane explained that the only reason the Senate was being asked to consider this proposal is that a decision was made to use the term "college" in the title of the program. He noted that there is an approval procedure to be followed to use the name "college" which requires a Category I and Senate approval. It was deemed appropriate to come before the Senate to grant approval to use the word "college" in this program.

Senator Cowles, Oceanic & Atmospheric Sciences, expressed a sense of smoke and mirrors since statewide programs do exist. He was concerned that there was too much hype and not enough substance. Woods noted that OSU STATEWIDE and the Alumni College are different programs. She stated that every statewide program will come before the Faculty Senate for approval. Woods sees the Alumni College as being truly unique to OSU - there is no other university in the country which has a commitment to their students for life-long learning. Cowles felt that the Alumni College is premature, based on resources available.

Senator Lundin, Extension, felt it was important to remember that OSU already has faculty statewide and applauded the effort to continue to move OSU into the state and bring alumni back to the university since he witnesses this need on a daily basis.

Senator Tiedeman, Liberal Arts, was troubled by particular aspects of the Alumni College. Woods responded that only OSU alumni would be allowed to waive the application fee and receive automatic admission.

Action Items

Alumni College Recommendation

The Curriculum Council forwarded the following recommendation:
The term "Alumni College" is to be the name of the OSU initiative to encourage life-long learning among alumni. Further, the use of the term "college" in this instance is distinct from the meaning of "college" for which a Category I proposal is required (has faculty, departments and/or programs, confers degrees, etc.).

Senator Gamble, Science, questioned whether the term "college" would be distinguished in print from the usual use of the word. Bob Burton, Curriculum Council Chair, stated that in this context it will always follow the word "Alumni" and be distinguished in that manner.

Senator Frank, Liberal Arts, spoke in favor of the Alumni College. He acknowledged that concerns were raised during the meeting and hoped that senators would act on this issue with the understanding that some concerns will be addressed at a later time. Senator Oriard, Liberal Arts, echoed Senator Frank's endorsement of the proposal. Oriard felt that it would help in enrollment goals, although it may be misnamed with the use of the word "college" he didn't feel it was troubling, or that any concerns raised during the meeting would be a particular problem, and it may also create a sense of community around the state.

Senator Gamble indicated he was not opposed to any program which will enhance enrollment. He was concerned that this body was being asked to approve a program where the name is not considered to be important.

When questioned by President Wilcox if there would be a review process, Burton responded that the Curriculum Council would perform the review if necessary.

The question was called for. Motion 97-528-03 to determine whether or not to vote on the motion was approved by voice vote with no dissenting votes.

Motion 97-582-02 to approve the motion presented by the Curriculum Council pertaining to the use of the term Alumni College passed by voice vote with one dissenting vote.

When questioned by Senator Frank whether abstentions are ever called for. Parliamentarian Doler ruled that motions are passed by a majority of those present and voting and are, therefore, irrelevant.

Academic Regulation 27 Proposal

Nancy Wendt, Academic Regulations Committee Chair, explained that the committee was asked to create regulations which would allow students to return to OSU after earning a degree and obtain something other than a baccalaureate or graduate degree. She presented the following proposal to add a new regulation relating to the Alumni College:

a.Subsequent Minors and Certificates: A student who has received a previous baccalaureate degree from either OSU or another accredited university or college may be granted a subsequent minor or certificate. The student must:
1)Complete requirements for minor or certificate and receive Dean's approval;
2)Achieve a minimum of 2.0 on OSU cumulative grade point average on work taken for subsequent credential;
3)Academic residence: minimum 15 credits.
b.Subsequent Options and Majors: A student who has received a previous baccalaureate degree from OSU may be granted a subsequent option or major credential.
1)Complete requirements for option or major and receive Dean's approval;
2)Achieve a minimum of 2.0 on OSU cumulative grade point average on work taken for subsequent credential;
3)Academic residence: minimum 15 credits.
c.Additional credits necessary for subsequent credentials may be taken at any time prior to or subsequent to the granting of a previous baccalaureate degree.
This proposal will require that the current AR 27 and AR 28 be renumbered.

Wendt suggested deleting the proposed wording for both a.3) and b.3) and inserting the following, "Complete a minimum of 15 credits in residence." No objection received.

She explained that the intent of the regulation is to allow individuals to come back and earn a minor. The subsequent minor and certificate applies to graduates from OSU or another accredited university or college. AR 27 b. applies only to OSU graduates who wish to earn an additional option or major. AR 27 c. applies to individuals who have earned credits at OSU and allow them to apply the credits toward a subsequent minor, certificate, option, or major.

Senator Tiedeman suggested a friendly amendment, which was accepted, to delete the word "on" prior to "OSU cumulative..." in AR 27 a.2) and b.2).

Senator Frank questioned time limits associated with c. Wendt indicated a dean's signature would be needed to determine whether the courses were still appropriate at the time the student is returning.

Senator Oriard suggested a friendly amendment, which was accepted, to make b. parallel to a. by inserting "The student must:" at the end of the paragraph.

Senator Plant, Engineering, expressed concern about the meaning of completing 15 credits in residence and how that affects extended programs off campus. Wendt responded that if a course is offered through OSU with an OSU designator, it is considered to be in residence.

Senator Manogue, Science, was concerned that requirements change and questioned if a.1) and b.1) referred to current requirements or whether the student would be allowed to complete the requirements in effect when they were initially enrolled. Wendt responded that the intent is whatever is current. A friendly amendment was offered and accepted to insert "current" between "Complete" and "requirements" in both a.1) and b.1).

After some discussion of the intent of c., a friendly amendment was proposed and accepted to strike "at any time" from c.

Motion 97-528-04 to approve AR 27, as amended, which sets forth regulations for earning subsequent credentials other than a baccalaureate degree passed by voice vote with one dissenting vote.

Information Items

  • Senators were reminded that it is their responsibility to arrange for a representative from their apportionment group if they are unable to attend Senate meetings. If Senators are unsure of those eligible to represent them, contact the Faculty Senate Office.
  • An e-mail version of the February Interinstitutional Faculty Senate recap was sent to all Senators.
  • Committee Interest Forms will be distributed after spring break; please consider volunteering for committees.

New Business

There was no new business.

Meeting was adjourned at 5:32.

Respectfully submitted:

Vickie Nunnemaker
Faculty Senate Administrative Assistant