| DATE: | November
1, 2002 |
| TO: | Heads
of Apportionment Units |
| FROM: | Executive
Committee of the Faculty Senate Nancy Rosenberger, President, Faculty Senate |
| RE: | Faculty Senate Elections, Fall 2002 |
Please commence procedures for the nomination and election of new Faculty
Senate Senators to represent the unit for which you are responsible. Your
process should be completed no later than December 13. Your unit is to
elect Senate representatives at this time whose terms will end in 2005.
Faculty Senate Bylaws specify that approximately one-third of elected
Senators are to retire each year. The number of Senators elected is
based on total eligible apportionment within the voting unit, not within individual
departments.
Enclosed please find: (1) a roster of current Faculty Senate membership
(terms expire for all those appearing in the column headed '2002' - those
with asterisks preceding their name in the first column on the membership
roster are ineligible for Senate re-election this year since they have
already served two consecutive terms); (2) a table depicting Faculty Senate
apportionment by unit; (3) a print-out of individuals eligible to vote
and be elected in your unit; (4) two sets of mailing labels for your use;
and (5) an attendance summary.
All faculty with the rank of Faculty Research Assistant or higher, including
Professional Faculty, who were included in the figures used for apportionment
(only those who appear on the enclosed print-out), shall be eligible to
vote in the nomination and election of Senators and are eligible for election,
regardless of rank, FTE or department. Please keep in mind that faculty
are elected to represent the entire voting unit, not individual departments.
Faculty who are on sabbatical or away from campus and whose names appear
on the print-out of eligible voters, are to receive ballots (LWOP, sick
leave and emeriti status are excluded). Faculty are no longer required
to be in Oregon either at the time of the election to vote or be elected.
Ballots shall be sent to sabbatic faculty so they may participate in the
balloting.
According to the Faculty Senate Bylaws, the nomination and election process
for Senators shall be conducted by the head of the apportionment unit
(or someone appointed by that officer) together with incumbent Senators
of the group. A faculty member whose name appears on the final ballot
SHALL NOT be involved in the counting the final ballot.
NOTE: Neither the nomination nor election ballot shall be conducted via
e-mail.
Nomination Process: The nomination process determines the election
ballot. In accordance with the Bylaws, the nomination process is to be
conducted by written, secret ballot and shall be conducted through
the mail or in a meeting of the group about to elect a member of the Faculty
Senate as follows:
Your unit shall
provide an opportunity for all faculty to decline to have their name
appear on the final ballot; this opportunity shall be in writing, in a
prominent location, on the nomination ballot.
Election Process: The Bylaws state that there be at least two nominees
for each position being filled, so the election ballot determined from
the nomination process should have at least twice as many candidates as
there are vacant positions. In accordance with the Bylaws, the election
process is to be conducted by written, secret ballot and shall be conducted
through the mail (not e-mail) or in a meeting of the group about to elect a member
of the Faculty Senate as follows:
Those with the highest
number of votes shall be the elected representatives; in the event of
ties, a run-off election should be held. It is the responsibility of the
apportionment unit to notify all faculty of the election results.
The names, departments, and e-mail addresses of those elected are to be
forwarded to the Faculty Senate Office no later than December 13 so elected
individuals can be informed of the New Senator Orientation prior to the
holiday break. Prospective Senators should be informed that the Senate
meets from 3:00-5:00 PM, typically, on the first Thursday of each month,
October through June, and they are responsible for either attending each
meeting or arranging for an eligible faculty member to represent them.
Since results of the most recent election will be used to determine replacements as vacancies occur during the year, it is imperative that the results be maintained through the next election.
Senator representation summaries for your unit for the period October 2001-June 2002 are enclosed. Faculty have been informed that they may request this information to determine representation from current Senators.
If you have any questions about materials or procedure, contact Vickie Nunnemaker at (541) 737-4344. Thank you very much for your cooperation and assistance.
