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Faculty Senate » Elections

2000 Elections

Instructions for Nomination and Election of Faculty Senators

DATE:	 November 3, 2000

TO:

FROM:	Executive Committee of the Faculty Senate
	      Gordon Matzke, President, Faculty Senate

RE:	   Faculty Senate Elections, Fall 2000

Please commence procedures for the nomination and election of new Faculty Senate members to 
represent the unit for which you are responsible. Your process should be completed no later than 
December 7. Your unit is to elect    Senate representatives at this time whose terms will end in 2003. 
Faculty Senate Bylaws specify that approximately one-third of elected Senators are to retire each 
year. The number of Senators elected is based on total apportionment within the voting unit, 
not within individual departments.

Enclosed please find: (1) a roster of current Faculty Senate membership (terms expire for all those 
appearing in the column headed 2000'  those with asterisks preceding their name in the first column 
on the membership roster are ineligible for Senate re-election this year since they have already served 
two consecutive terms); (2) a table depicting Faculty Senate apportionment by unit; (3) a print-out of 
individuals eligible to vote and be elected in your unit; (4) two sets of mailing labels for your use; and 
(5) an attendance summary.

All faculty with the rank of Faculty Research Assistant or higher, including Professional Faculty, who 
were included in the figures used for apportionment (only those who appear on the enclosed print-out), 
shall be eligible to vote in the nomination and election of Senators and are eligible for election, 
regardless of rank, FTE or department. Please keep in mind that faculty are elected to represent the 
entire voting unit, not individual departments. Faculty who are on sabbatical or away from campus 
(LWOP, sick leave and emeriti status are excluded), and whose names appear on the print-out of 
eligible voters, are to receive ballots. Effective this year, faculty are no longer required to be in Oregon 
at the time of the election to vote or be elected.

According to the Faculty Senate Bylaws, the nomination and election process for Senators shall be 
conducted by the head of the apportionment unit (or someone appointed by that officer) together with 
incumbent Senators of the group. A faculty member whose name appears on the final ballot SHALL 
NOT be involved in counting the final ballot.

NOTE: Neither the nomination nor election ballot shall be conducted via e-mail. 

Nomination Process: The nomination process determines the election ballot. In accordance with the 
Bylaws, the nomination process is to be conducted by written, secret ballot and shall be conducted 
through the mail or in a meeting of the group about to elect a member of the Faculty Senate as follows:

a)	Distribute the list of faculty members eligible for election to all faculty eligible to vote (they 
         are one and the same);
b)	Request that each faculty member vote for as many faculty as there are vacant positions;
c)	Count the ballots; those with the highest number of votes shall be the nominees for the 
         election.

Your unit shall provide an opportunity for all faculty to decline to have their name appear on the final 
ballot; this opportunity shall be in writing, in a prominent location, on the nomination ballot.

Election Process: The Bylaws state that there be at least two nominees for each position being filled, 
so the election ballot determined from the nomination process should have at least twice as many 
candidates as there are vacant positions. In accordance with the Bylaws, the election process is to 
be conducted by written, secret ballot and shall be conducted through the mail or in a meeting of the 
group about to elect a member of the Faculty Senate as follows:

a) 	Distribute the list of candidates to all faculty eligible to vote;
b)	Request that each faculty member vote for as many faculty as there are vacant positions;
c)	Count the ballots.

Those with the highest number of votes shall be the elected representatives; in the event of ties, a 
run-off election should be held. It is the responsibility of the apportionment unit to notify all faculty of 
the election results.
 
The names, departments, and e-mail addresses of those elected are to be forwarded to the Faculty 
Senate Office no later than December 7 so elected individuals can be informed of the New Senator 
Orientation prior to the holiday break. Prospective Senators should be informed that the Senate meets 
from 3:00-5:00 PM on the first Thursday of each month, October through June, and they are 
responsible for either attending each meeting or arranging for an eligible faculty member to represent 
them.

Since results of the most recent election will be used to determine replacements as vacancies occur 
during the year, it is imperative that the results be maintained through the next election.

Senator representation summaries for your unit for the period October 1999-June 2000 are enclosed. 
Faculty have been informed that they may request this information to determine representation from 
current Senators.

If you have any questions about materials or procedure, contact Vickie Nunnemaker at 737-4344. Thank 
you very much for your cooperation and assistance.
		

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