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Faculty Senate

Faculty Senate » November 28, 2001

Library Committee

November 28, 2001
Minutes


Attending:
Larry Landis, Heidi Brayman Hackel, David Horne, Cynthia Twohy, Dianne Erickson, Bob Rost, Darlene Judd, Mark Edwards, Ajoy Velayudhan
Library Staff: Bonnie Allen, Kevin Bokay

Agenda:
  1. Review of minutes from October meeting
  2. Review of standing rules
  3. Approval of letter to Executive Committee on recall policy
  4. Update on library's status and concerns in redesign and budget crisis
  5. Schedule a location for meetings
  6. Announcements
  1. Review of minutes from October meeting:

      a. Minutes were reviewed and

      b. Approved.

  2. Review of standing rules:

      a. Committee reviewed and discussed standing rules.

      b. Discussed inclusion of library personnel, i.e., the AUL and the executive assistant in the standing rules. It was noted that, in the past, the university librarian was the only ex-officio, and the AUL was normally the guest at the meetings. The executive assistant provides support.

      c. Discussed a statement acknowledging the desired broad range of membership in the committee, reflecting the whole campus. Heidi will draft a statement regarding this.

      d. Committee decided to discuss the standing rules at a future meeting with the statement described above in 2.c.

  3. Approval of letter to Executive Committee on recall policy

      a. Letter drafted by Heidi regarding faculty senate member's request to change recall policy for the library.

      b. Letter states that no change is recommended, however library staff is asked to widely disseminate current policy.

      c. Letter was discussed and approved.

  4. Update on library's status and concerns in redesign and budget crisis

      a. Bonnie: Upcoming meetings this week should have more concerning redesign.

      b. The library seems to be on the academic side of the redesign for right now. We don't know if it will stay there. Ideally, the library should stand alone, under a dean of libraries.

      c. While we don't know what the outcome of the redesign will be, we intend to keep collections strong and library staffing at present levels. We may have to use more of our gift funds for any new initiatives.

      d. Our donor base remains strong. It is our gift funding that has allowed us many things presently that we wouldn't have enjoyed relying on state funds.

      e. Our best guess right now is we stand to lose $300k in collections. We hope to make some of that up with gifts.

      f. Cascades Campus is still up in the air. Right now we're negotiating catalog issues and ready to make an offer to a librarian - but we still don't know if we're going ahead with the branch campus.

      g. ARL decided not to add any new members this fall. Although our numbers look weak, they are revising the membership criteria to include electronic resources and other services. Again, it is our funding levels and the fact that we're not considered an academic entity that hurts us.

      h. What can the committee do to advocate the library in these times?

      1. State the case to make the library a separate entity under a dean and
      2. Strive to keep the budget at least at present levels.
      3. Meet with Karyle to strategize. Possibly a letter to the Faculty Senate with recommendations.

  5. Schedule a location for meetings

      a. The following schedule was proposed for future meetings

      1. Tuesday, December 4, 3:30-4:30
      2. Thursday, January 17, 3:00-4:30
      3. Thursday, February 21, 3:00-4:30
      4. Wednesday, March 13, 3:30-5:00
      5. Wednesday, April 17, 3:30-5:00
      6. Wednesday, May 15, 3:30-5:00
      7. Tuesday, June 4, 3:00-4:30

      b. Committee was instructed to check their calendars and call Heidi if all the dates were inconvenient.

  6. Announcements

      a. David/Larry: Report on indirect cost recovery. Nothing has happened yet. We're still waiting on a permanent Director of Research. Someone from the FSLC needs to be present at the open forums when they interview the candidates for this position in order to state the library's position and find out where the candidate stands.

      b. Heidi: We'll meet on December 4th if we decide that Karyle can meet with us and give us some guidance on possible approaches to the redesign process.
Meeting adjourned.
Minutes by Kevin Bokay