January 27, 2000
Members Present: Landis, Beach, Rubert, Butcher, Horne, Larson, Judd, Armer
Absent: Yu, Twohy, Havermale
Chairman Landis announced that another new member has been appointed to the committee.
She is Heidi Hackel of the English Department and will join us next month.
Review of the Minutes. The meeting minutes for December 7 were approved as read.
Library Collection Assessment Update - Bonnie Allen
Allen, the Associate University Librarian for Access, Collections & Technical Services, gave an
update on the collection assessment to date. She indicated that the social sciences and humanities
reports have been completed, and they are in the last stages of completing the science reports.
These should be finished by mid-February. Allen indicated that March might be a good time for an in
depth review of the assessment. She wants to present to the committee how the assessment was
done - the methodology used, what was looked at, what they are basing some of their conclusions on
and the overall picture of where the Library is with their collections across the disciplines.
Recommendations for making some corrective moves and the end results would also be discussed.
The Committee decided that the regular March meeting would be devoted to this topic. Allen
indicated she would bring the collection coordinators who have been involved to the meeting so
they can answer questions as well. This meeting will take place on March 30th.
Future meeting dates were determined for the Committee. These will all be held from 3:30 to
5:00 p.m. in the Drinkward Conference Room of the Library.
Budget Update - Allen/Beach
Beach gave a history of budgeting woes for OSU for the past few years, summarizing by saying
that there weren't enough dollars to fund all the new initiatives.
Bonnie Allen then reported on Library collection development funding. She indicated the collection
budget in the Library right now is in deficit, but they have a couple of goals for next year. One is to bring
the collection funding in line with the budget and not rely on TRF* funding as they have in the past. This
year we received $200,000 in TRF funding - that went completely to the licensing costs for our electronic
TRF = technology resource fee/part of student tuition each term. Use of these fees has to be connected
with student services.
Allen stated that every year is a poker game as to whether we get funds and how much,
so librarians are trying to wean themselves away from that dependency.
The Library is looking at is another journal cut for the next fiscal year. The amount is still in question -
will be around $300,000. Allen stated that the challenge is to move our collection forward at the same
time that our funding stays the same. The Library is looking into consortial purchases - some of this is
detailed in last month's minutes. How to leverage our purchasing power with the use of development funds,
gift funds, etc. The process is not worked out yet. Two years ago we sent out a survey to faculty asking
them what journals they used. We had 600 responses, and we will use that data to determine what we will
need to cut. We will also look at other databases that we might acquire and then cancel the print. So, we
are juggling funds and the way we manage our funds in every direction we can imagine.
Allen also mentioned the e-mail from Karyle regarding a website from the University of Oregon. If anyone
is interested in what is happening to libraries and serials and budgets across the country, this is a very
good collection of the economics of publishing and library budgets. Although OSU's budget has been in
trouble for some time, serial cuts are something that all academic libraries face. It's a national phenomenon.
For instance, the University of Washington and the UofO are making significant cuts this year.
The question was asked: how will equity be distributed among departments? Will one department suffer
more cuts than another because of their response to the survey?
Answer: We are trying to soften any cuts by looking at what other universities in the state have, and
leveraging our purchasing. Elsevier titles, for example, would be something the scientists would be very
much interested in. We pay $800,000 to Elsevier alone, as do U of O and Portland State. That's a lot of
duplication. We are working with Elsevier and the other schools to see how we can maintain our access
and share in a greater way.
Karyle Butcher indicated that there is a budget allocation formula for departments - so, they would look at
the different departments to see if they could mix it up a little differently. In sciences there might be some
interplay between the monographic budget and the journal budget. In CLA, because the journals are so
cheap, you can't get a lot of money out of them because they don't have a lot of money to start out with.
Another issue is if colleges do have their own departmental libraries and they own the paper copy, ought
we to cut our paper copy and have it electronically? The intent is to spread the grief proportionately so no
one has undue burdens.
Butcher also encouraged members to take a look at the U of O website. She indicated they really talk
about the economics of publishing and why they have to do what they do.
Fundraising Subcommittee - Rubert
Rubert reported that this group met to talk about possible fundraising ideas.
One was sending out a letter from the football coach or from all the Athletics coaches - if we could have
this letter sent out by the Alumni Association then we might well get responses from people who don't
give to Athletics. They also talked about approaching the associated student body, ASOSU - looking
at $1 per student per term out of their fees would be $45,000 to $60,000. This could conceivably help
fund more student workers, or more staffing at the Library.
Another idea was approaching the American Chemical Society specifically to fund a recurring research
position for a graduate student to help manage the Pauling collection.
Library Support for New Academic Programs - Beach
Gary Beach indicated that he was at year 1991 in compiling statistics on library support for new academic
programs. He asked the group if they thought 10 years' worth of data would be enough to show there had
not been any funding from central administration for category I proposals? After an affirmative answer, he
indicated he could compile this report fairly quickly. He will then send a draft to committee members to
look over, before it is passed on to the Faculty Senate. Landers said that we, as a committee, should
make a strong statement about this situation.
A lengthy discussion took place on this topic. Butcher stated she believed there actually was no mechanism
in place for the actual transfer of funds, once the Curriculum Council approves the proposal.
Beach stated that there needed to be a commitment - once approved, there should be a year's time for this
approval. When it first comes out of the college to the Curriculum Council, there needs to be a commitment
on the part of a Dean or the President to transfer the funds needed to the library to support this new program.
Beach also said he would send copies of category I proposals to committee members for their perusal.
Library ARL Status - Butcher
Butcher met with ARL at a recent meeting and they indicated that the OSU Libraries looked a lot better than
they had first thought. They are continuing to look at changing their criteria. She has asked the librarians to
identify the strengths of our collection, and Paul Risser said if she wrote a letter, he would sign it, supporting
Butcher also indicated that another initiative the Library is looking at is affiliating with the new western Big
12 plus libraries - mostly to get some consortial advantages. Butcher has sent them a letter of interest.
One additional note: Printing costs are skyrocketing in the Library. Last quarter - 700,000 pages were printed,
which means the Library will be spending $65-75,000 a year for printing costs. Butcher indicated the Library
would soon be charging for printing, using a vending card. This will be initiated after July 1st.
Minutes recorded by Marcia Griffin