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Faculty Senate

Faculty Senate » May 12 2010 Minutes

Library Committee

May 12 2010

Voting Members Present: Jeffery Breitenfeldt, Hua–Yu Li, David Myrold, David Noakes, Stacy Smith, Tara Williams
Ex-Officio Present:Faye Chadwell
Guests Present:Jennifer Nutefall

Approval of Minutes – The February 16 minutes were approved by the committee.

ASOSU proposal regarding reserves for course readings

Sean Creighton, ASOSU Task Force Director of Campus Affairs, was invited to present on the proposal that ASOSU is developing for course work materials (i.e. reading materials, books). The proposal will address the issues of course materials and how to go about making the materials available for students on the OSU campus. ASOSU has had a lot of support from students and have gathered student signatures which will be included in the proposal to the Provost. ASOSU would like to include the Library Committee on this proposal to look at ways to address and go about making course reserves available. The Provost is currently checking with both the registrar and the library to see what course materials need to be in place. The ASOSU task force goal is to establish an ideal way to make course materials available and to standardize materials. An example would be to determine how many books should be available for every 100 students. Due to the changing nature of materials, what would qualify as course material?

The library was included in the Provost's email regarding the issue on course reserves. The library will help gather data to help the Provost on the issues. Findings will go to the Provost by Friday. The library course reserves currently have 1/3 of the bookstores materials. The issue with course reserves is with textbook publishers bundling deals. One way to look at this issue is to look at the more expensive titles that serve bigger courses. ASOSU can work with the library on an open textbook incentive opportunity as a theme for the next Open Access week. The OSU Bookstore does provide 35 scholarships each year to students to purchase books.
Action: There have been studies on the issues at other institutions. Faye will send links to the studies to any interested committee member.

Report on the 24/5 program

The pilot project has been successful; however, it is still difficult to get the word out regarding the new hours. Not many students are aware that The Valley Library is now open 24/5. The library night staff have been going around the library hourly to gather statistics on activities in the library. Three graphs were generated from the statistics which included the average number of people coming in each week, average number of people coming in per hour and where people are and what they are doing. The library is currently preparing a budget for a full academic year and should have it ready for ASOSU by next week. The budget will be given to ASOSU to take over to the President and Provost to advocate for the service. Students continue to check out study rooms and use reserve materials during these hours and it is worth having staff here to assist them. The library continues to be a place where students can come and gather.

Library Updates
  • Library Research Travel Grants – There were nine submissions for the second round. There are a lot of great submissions for the library travel grants each year, however, few will be awarded due to the limited amount of funds the Provost allocates each year. The program has been around since the 1990's. The mission and purpose is to provide support to faculty to do research to visit archives, research collections or institutions and other areas where they might not have access to the collection and tangible items.
    Discussion:Will it be worthwhile to approach Sabah to get more money for the program for an allocation of $15,000 a year? This would allow the committee to fund recipients the full amount instead of partial.
    Action: The Library Committee is in support of this. The travel grant committee will write a letter to the Provost on behalf of Karyle Butcher to expand support to the program. The committee may consider letters of support from previous recipients as further support to demonstrate that there were products that came out of the grant.
  • The Linus Pauling Legacy Award and Dinner presentation in Portland on April 20th was a success.
  • The Library Undergraduate Research Award ceremony took place in the library rotunda on April 22 to award the two recipients: Douglas Schulte and Robinson Taylor.
  • On May 26 the library will have its annual awards for students, faculty and staff.
  • Jennifer Nutefall's 4th assessment series session with Joan Lippincott will have a focus on the Learning Commons.
  • The library is currently testing out the new furniture, Mediascape, from Steelcase as a possibility for the Learning Commons. Furniture will be in the library until May 28.
  • OSU and UofO continue to work on collaboration efforts to provide borrowing privileges.
  • OSU and UofO have merged both their digital library collections into one. It is now possible to search through all digital collections from OSU and UofO libraries.
  • The library has a grant to look at a platform to push and create a digitization platform and searching tool for a portal collection, creating a platform that will read your IP address without having to show id.
  • The newest library development is BeaverTracks – which provides a historical mobile tour of the campus on your mobile phone. Visit for more information.
  • The Library is looking at realignment and is currently in the first phase of iteration.

Adjourned – 3:00 PM

Minutes provided by Philip Vue