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Faculty Senate

Faculty Senate » October 30, 2003

Library Committee

October 30, 2003

3:30 pm - 5:00 pm Drinkward Room -- fourth floor of the library

  1. Library research travel grants (Bonnie)

  2. Explanation of library's capital plan (Karyle)

  3. How materials get added to collections (Bonnie)

  4. Other agenda items (see note below) (Gary)

    Note: Gary Beach, a member of the committee who missed our first meeting, emailed me several interesting potential agenda items. I have asked him to pose three of these, which he described to me in a recent email. FYI.

(3) Transfer of Funds Associated with New Degree Programs: There is an unrealized process by which funds for monographs and serials are suppose to be transferred from a given academic unit after a Category I proposal to establish a new degree program has been approved by the Oregon State Board of Higher Education. For example, there are literally dozens of new degree programs that have been approved during the past ten years. However, to date, not one cent has been transferred to the Valley Library so that the library materials required for the new program can be purchased and made available for student use once these new degree programs are activated. A detailed Library Evaluation is required of each new Category I proposal. As part of the evaluation, the Library indicates if the current collection is adequate or inadequate to meet the needs of the proposed degree program. If the collection is in any way inadequate, the Library Evaluation will indicate whether reoccurring or non-reoccurring funds are required to meet the proposed program requirements. Since no funds have actually been transferred in the past, the Valley Library has had to absorb these additional costs out of their already limited budget. Bonnie Allen, Gil Brown (Director of Budget and Fiscal Planning), and myself have discussed the establishment of a process by which these fund transfers can take place, but to date, nothing has been implemented. I believe the time has come to activate this important part of the approval process for any new academic degree program.

(4) Accreditation: In the Spring of 2004, OSU will have a site visit by an evaluator from the Northwest Association of Schools, Colleges, and Universities--OSU's accrediting body. In preparation for this site visit, OSU will need to submit to NASCU early next year a response to one of the recommendations we received during our full accreditation site visit in 2001; i.e., inadequate resources to support the library operation. The Library Committee could be instrumental in contributing to OSU's response to this recommendation. Bob Burton, Assistant Provost for Academic Programs is taking the lead in drafting a response to this and four other recommendations. The library related recommendation OSU received ("recommendation" is a kind, benign word NASCU uses to identify a major deficiency that needs to be seriously addressed) reads as follows:
    5. The Committee recommends that the University take appropriate steps to ensure the adequacy and sufficiency of library collections and resources to support education and research, especially at the graduate level (Standards 5.A.1, 5.A.2, 5.C.1).

(5) Library Budget: Back in 1996 or 1997, I forget which year, the Faculty Senate passed a resolution (that I had written) to increase the budget for the Valley Library from approximately 2% of the total University budget to 4%. The 4% figure is approximately the percentage OSU's peer institutions contribute to support their library operations. This 2% increase (from 2% to 4%), would as I recall, have effectively doubled the Library's budget from just under $8 million to just over $15 million. This Faculty Senate supported resolution to improve the Library's meager budget was to be phased in by the University over a three biennium (6-year) period. It would be interesting to know if this resolution has been taken to heart by the central administration, and if the new budget allocation model (BAM) has, or will, result in increased funding for the Valley Library.