Academic Requirements Committee
2011-2012 Annual Report
||Kate Hunter-Zaworski, President, Faculty Senate
||Kelly Kneece, 2011-2012 Chair, Academic Requirements Committee
||July 3, 2012
||Annual Report for 2011-2012
The Academic Requirements Committee (ARC) met biweekly during the 2011 summer term and weekly during the academic year. Meetings during the academic year
generally lasted less than the two hours set aside, except during weeks eight, nine, and ten of each term. Occasionally they went beyond the two-hour time
frame during these weeks. Summer meetings generally lasted less than two hours.
The committee considered 1,018 petitions, a 31% increase over last year and 59% increase over the year before that.
|Late Course Withdrawals
|Late Course Drops
|Late Course Adds
|Late Change of grading basis
|Withdrawals from the university
|Max Credit Overload
Late Course Withdrawals (266) and Late Course Drops (338) were the most common actions requested. Petitions for Withdrawals from the University increased
2.5 times the amount last year (34 to 119). This trend may be due to the overall increase in numbers of Ecampus petitions received (discussed below).
Revisiting recommendations from last year
- Late Course Withdrawals were approved at a 30% rate. Late course withdrawals tend to be less clear-cut and require more documentation, thus the lower approval rate.
- Late Course Drops were approved at a 55% rate with 6% of the Late Course Drop petitions being approved as a late withdraw instead of a drop.
- Late Course Adds were approved at a 94% rate.
- Late Change of Grading Basis petitions were approved at a 30% rate – an increase from 11% approval rate from last year. This seems like quite a
large jump in approvals for this type of petition. Usually, there are not many circumstances that justify approving these requests. So the higher rate
of approval is an interesting trend and with an unknown reason behind the increase.
- The number of petitions which resulted in deferrals, typically for clarifying information, documentation and/or appropriate/required
signatures, stayed low at 3% in 2011-2012 similar to last year’s percentage.
New Challenges for this academic year
- Application for Degree by students with Junior Standing
Last year a new challenge we saw were petitions from students with junior standing trying to apply for early graduation. These petitions for exception
to AR 25i would allow the student to apply for graduation as a junior and walk in commencement. These new petitions were most likely a result of a Registrar
rule change which allows students planning to complete required course work fall term of next year to walk in the graduation ceremony during spring term. This
new policy allowed many more seniors to walk in the commencement ceremony (see last year’s report for more detail on the policy).
We decided last year as a committee that commencement should remain a privilege of students who reach senior standing. It was the agreement of the group
that allowing juniors to petition to apply for early graduation could potentially cause an increase in juniors overloading their course schedules and
petitioning to walk in commencement. We therefore denied several petitions in Spring of 2011 for exception to this regulation.
Update: as a follow-up to this issue last year, we saw maybe one petition of this regulation, so it does not seem to be an issue that would
require a change in the ARC guidelines.
- Distance Students
Last year it was noted that the ARC reviewed a large number of Ecampus petitions from distance students. The typical Ecampus petitions we saw were either
students who signed up for one class (or a few classes), never logged on to Blackboard or checked their ONID email account, and assumed they had been dropped
from the class, or thought they dropped the class, or completely forgot about the class but never attended or participated.
Typically, our guidelines indicate that if a student does not attend or participate in the class we approve the petition. However, due to the number
of petitions of this type we see, and the time it takes to review these petitions, the committee decided that data needed to be kept on these Ecampus
petitions. We wanted to see if a new guideline, policy, or process should be discussed to mitigate the rise in numbers of this type of petition. We also
had the sense that most of these students were Non-Degree seeking students, who do not get specific advising and often get confused with policies from other
universities. The other possible types of students these petitions could be from are fully on-line degree seeking students or on-campus students taking an
Ecampus course. These last two types of students would most likely have a major advisor that would reinforce the communication about the drop/withdraw
deadlines. Therefore, we wanted to get data on the type of student in these petitions as well.
Update: This year during winter and spring term 2012 we collected all Ecampus petitions that fit the description above. During the winter 2012 term we
had 38 Ecampus petitions that fit the category of "Late Drop" or "Withdrawal from the University" because the student never attended or didn’t participate
in the course. This was 28% of all of the "Late Drop" (90) and "Withdrawal from the University" (43) petitions for winter term. During spring 2012 term we
had 16 of these types of petitions or 17% of the Late Drop (64) and Withdraw from the University (26) petitions for spring term. In regards to the type of
students that fall into the category above, the overwhelming majority were Non-degree seeking students.
Using the percentages above for the small amount of data collected over Winter and Spring terms, it is the committee’s recommendation that it would be
useful to either collect more extensive data, revisit the guidelines for the committee, or discuss implementing a new Ecampus policy.
2011-2012 Academic Requirements Membership
- Increase in Petitions from College of Veterinary Medicine and College of Pharmacy
This last year we seemed to see a large number of petitions from the Veterinary Medicine and Pharmacy graduate school programs. At the end of the year
we saw around 17 pharmacy late adds, 12 pharmacy late drops, 10 Vet Med late adds and 7 Vet med late drops, a total of 29 pharmacy changes and 17 Vet
Med changes. We wanted to keep track of these numbers because each change in registration (adds, drops, etc.) that the Registrar makes to a student’s
record costs the student $20 to be processed. It also takes committee time to review these petitions, which were all approved by the committee. It is
recommended that, if this number continues to grow, a discussion with the above colleges about their scheduling processes should take place with a
possible change in registration process for these graduate students.
|Kelly Kneece ’12, Chair
||College of Science
|Richard Halse ’12
||Botany & Plant Pathology
|Maureen Childers (v. Alexander) ’12
||Disability Access Services
||College of Forestry
||Fisheries and Wildlife
|Marilyn Stewart ’13
||Educational Opportunities Program
Ex-Officio Registrar’s Office Representatives: Tom Watts, Amy Flint and Nancy Laurence
Executive Committee Liaison: Jack Higginbotham