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Faculty Senate

Faculty Senate » October 10, 2013

FACULTY SENATE AGENDA

  • Thursday, October 10, 2013
  • 3:00-5:00 PM
  • Construction & Engineering Hall
    LaSells Stewart Center


A. IN MEMORIA

B. STATE OF THE UNIVERSITY ADDRESS
    Oregon State University President Edward J. Ray will present his State of the University Address titled “Choosing to Change.”
C. ACTION ITEM
  1. Category I Proposal
    Merge Academic Units Proposal Merge a Department/School with another Department/School (School of Life Sciences) #84452
D. SPECIAL REPORTS
  1. Update on the Google Apps Project
    Lois Brooks, Information Services Vice Provost, and Lucas Turpin, Associate Director of Technology Support Services, will outline the Google Apps implementation for OSU

  2. Open Enrollment and PERS/ORP Legislation Updates
    Donna Chastain, Associate Director, Center for HR Innovation, Strategy & Planning, will provide information related to Open Enrollment and recent PERS/ORP legislation. If you are unable to attend the Senate meeting, additional information related to Open Enrollment appears below in section E.1.

  3. Athletics Update – Weeknight Football Games
E. INFORMATION ITEMS
  1. Open Enrollment and 2014 HEM Health Assessment: Two-Step Process
    PEBB Health Insurance Open Enrollment is September 1–October 31, 2013. Open Enrollment and selection of your participation status in the 2014 Health Engagement Model (HEM) program is MANDATORY.
      Step 1: PEBB Open Enrollment Completion – confirm your benefit elections, make changes, re-enroll in flexible spending accounts, AND indicate your HEM participation status for the 2014 plan year.
      If you do not complete Step #1:
      • You will be charged a $25 monthly ($50 couples) Tobacco Surcharge
      • You will be charged a $50 monthly Spouse/Domestic Partner Waives Other Coverage Surcharge (applicable only if spouse/domestic partner is enrolled)
      • You will be charged the higher tobacco user rate on optional life insurance plans
      • You will NOT participate in the 2014 HEM program
        • An additional $100 per person deductible will be added to your plan’s standard deductible (family max of $300). The additional $100 per person deductible is added to both the In Network and Out-of-Network deductibles.
        • You will not receive the HEM monthly cash back incentive. The cash back incentive is $17.50 per month for employee only or $35 per month for employee plus spouse/domestic partner.

      Step 2: HEM Health Assessment Completion – If you elect to participate in the HEM for 2014, you and your enrolled spouse/domestic partner must complete the HEM Health Assessment again between September 1 and October 31, 2013. You are responsible for ensuring that your spouse/domestic partner completes the health assessment by the due date. Your spouse/domestic partner will not receive separate notification of the requirement or due date.
      If you do not complete Step #2:
      • You will NOT participate in the 2014 HEM program and will have an additional $100 per person deductible added to your plan’s standard deductible (family max of $300). The additional $100 per person deductible is added to both the In Network and Out-of-Network deductibles.
      • You will not receive the HEM monthly cash back incentive. The cash back incentive is $17.50 per month for employee only or $35 per month for employee plus spouse/domestic partner.

      For additional information on Open Enrollment, Help Sessions, and the 2014 HEM program visit: http://oregonstate.edu/admin/hr/openenrollment. You may also visit the PEBB website at: http://www.oregon.gov/DAS/PEBB.

      For assistance with questions, contact OSU Employee Benefits at employee.benefits@oregonstate.edu or 541-737-2805.

  2. Football Game Parking – November 1, OSU vs. USC
    The attachment contains parking information related to the Friday night football game on November 1. Please note which lots will either be closed or experience limited day time parking.

  3. Faculty Senate Calendar
    Please reserve the following dates for Faculty Senate meetings during fall term: November 14, and December 12. Check your monthly agenda to determine the location. All meetings are scheduled to begin at 3:00 PM.

  4. Vacancies
    Please notify the Faculty Senate Office if a sabbatical, leave or retirement will prevent you from completing your term as either a Senator or Faculty Senate committee/council member. If you are away more than one term, exclusive of summer term, a replacement is required. This information will assist us in identifying a replacement. Senators and committee/council members immediately continuing on a 1039-hour appointment may retain their position as long as the temporary appointment continues or until the end of their appointed/elected term, whichever comes first.

  5. Faculty Senate Elections – Faculty with Split Appointments
    According to the Faculty Senate Bylaws, non-tenured faculty who have split appointments between two apportionment units may choose with which unit they wish to be apportioned for Senate purposes. For example, if a faculty member has a split appointment between Agricultural Sciences and Science, they may choose one or the other (FTE will not be split among units). This choice will determine Senate representation. Faculty not choosing where they wish to be apportioned, will be placed in an apportionment unit at the discretion of the Faculty Senate Office. Please contact Faculty Senate Office by noon on October 18 to indicate with which unit you wish to be apportioned. When responding, please provide your name, the units you are split between, and the unit with which you prefer to be apportioned; please indicate ‘Split Appointment’ in the Subject line. Tenured faculty will be apportioned in their tenure unit.

  6. Faculty Senate Elections – Opportunity to Decline Senator Nomination
    All faculty represented by the Faculty Senate are eligible during the Fall 2013 elections to be elected to a Senator position and represent faculty in your apportionment unit unless you are a current Senator. If you wish to decline to have your name placed on the nomination ballot, please contact the Faculty Senate Office no later than Noon on November 5. Please indicate ‘Decline Nomination’ in the Subject line.

  7. Faculty on 1039-Hour Appointments
    Retired Faculty Senators whose terms extend beyond December 31, but whose 1039-hour appointment terminates fall term, are no longer eligible to serve as a Senator. If you fall into this category, please contact Vickie Nunnemaker so a replacement can be identified to complete the remainder of your term.

    Faculty whose 1039-hour appointment ends fall term, but whose Senate committee/council term extends beyond December 31, are no longer eligible to continue serving unless they are filling a specified emeritus/retired position. If your 1039-hour appointment ends fall term and you are unsure of your appointment type, please contact Vickie Nunnemaker so a determination may be made and/or a replacement identified.

  8. Coalition on Intercollegiate Athletics
    COIA (Coalition on Intercollegiate Athletics) has been asked to participate as a faculty voice at the October 29, 2013 joint meeting of the Division 1 Board of Directors and Presidential Advisory Group meeting, as a part of the NCAA’s current reorganization effort, at the NCAA offices in Indianapolis. This meeting is seen as a precursor to further conversations on this important endeavor at the NCAA’s Annual convention, to be conducted as a “town hall” meeting, in January, 2014. The NCAA’s goal is to have a comprehensive reorganization plan approved and ready for implementation by the fall of 2014.

    COIA’s position statement on the NCAA’s reorganization efforts is available here.

    Please review this document and provide feedback to our COIA representative Bruce Dugger by October 25th.

  9. Faculty Senate Webcast
    The June Faculty Senate webcast is posted online.
F. REPORT FROM AND DIALOG WITH THE FACULTY SENATE PRESIDENT
    President Kevin Gable
G. NEW BUSINESS

IN ORDER TO PROPERLY RECORD MINUTES OF THE SENATE MEETING,
ALL SENATORS ARE REMINDED TO IDENTIFY THEMSELVES
AND THEIR SENATE AFFILIATION WHEN RISING TO SPEAK.



Please recycle printed agendas