Space Reservations

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Memorial Union and MU Quad

The Memorial Union is a central place for several activities on campus. With twelve (12) conference rooms, the MU Lounge, the MU Ballroom, the MU Basement, The Commons, the International Forum and the MU Quad, the Memorial Union is an ideal location to reserve space for events. Reservations can be made up to a year in advance online through MU Guest Services. For major events, this is highly recommended! For resources related to hosting an event in the MU, visit their Event Resources webpage. Questions? Call MU Guest Services at 541.737.2416 or e-mail reservations@oregonstate.edu.

General Purpose Classrooms

Academic classrooms and some of the larger lecture halls, such as Milam Auditorium, can be reserved for meetings and/or events. For open events, reserve rooms through University Conference Services. For Closed events (members only), reserve rooms through the Registrar’s schedule desk.  Each term, you will need to contact them at 541-737-2181 or email at schedule.oregonstate.edu to request a CRN number for your organization.  Once you've attained a CRN, you can request classroom space at http://r25wv.ucsadm.oregonstate.edu/r25_wv/wv_servlet/wrd/run/wv_space.DayList?spdt=2013090500000000,spfilter=94835,lbdviewmode=grid

In order to reserve AV equipment in these spaces, contact Media Services at (541) 737-2121 a minimum of 48 hours in advance of the meeting or event.  For a list of available equipment and rental rates, visit http://oregonstate.edu/is/classroom-technologies/equipment.

Other Important Information:

  • Reservations are tentative until two (2) weeks prior to the event. Academics are the first priority for classroom space, and if needed, can “bump” student events up to two (2) weeks before the event.
  • Milam Auditorium Use: Milam Auditorium has a special reservation and use policy. There are opening/closing fees and your event might need door control and security services. Food and drink are not allowed in Milam Auditorium.

 

Athletic Department Buildings

Reser Stadium and the rooms within it, Gill Coliseum, The Valley Football Center, Merritt Truax Indoor Center, and Trysting Tree Golf Club are included among the variety of Athletic Facilities owned by OSU. For reservations and current price lists, please contact the Associate Director of Event Management at 541.737.3577.  This person can support answering your questions about hosting an event in these spaces. For a description of current OSU Athletic Department facilities, please visit http://www.osubeavers.com/facilities/orst-facilities.html

 

Outdoor Space on Campus

Reservations use for the many outdoor areas, such as lawns and parking lots, on campus are coordinated by OSU Conference Services.  To reserve most outdoor areas on campus and/or to receive information on current pricing, contact OSU Conference Services at 541-737-2402. This includes all campus streets, park and lawn areas, parking lots, patios, malls, etc. (with the exceptions noted below).  For proper and timely consideration, Campus Grounds Use Requests MUST be submitted at least fourteen (14) days before the event date. If using any sort of sound for your event, you will need to fill out the OSU Sound Use Permit section in the Campus Grounds Use request. OSU Conference Services will send the Sound Permit to the appropriate departments and notify your student organization of acceptance. If you wish to have food at your event or need any equipment to make your event successful, please discuss your needs with OSU Conference Services.  

Note: OSU Conference Services is NOT responsible for the following campus grounds:

  • Memorial Union Quad: The MU Quad is reserved directly through MU Guest Services.
  • Valley Library Quad: The Valley Library Quad is NOT AVAILABLE for groups to use unless special approval is given.
  • Intramural Fields:
    • Women’s Intramural Fields are reserved directly by the Department of Public Health and Human Sciences in 123 Women’s Building. Contact this department at 541-737-6783 for more information.
    • Student Legacy Park, Peavy & South Intramural Fields are reserved through Dixon Recreation Center at 541-737-6783.
  • Campus Residential Lawns: Contact University Housing & Dining Services at 541.737.4771

 

LaSells Stewart Center

The LaSells Stewart Center is a 40,000 square foot conference venue with high tech audio visual capabilities. It is comprised of Austin Auditorium, Construction & Engineering Hall, Giustina Gallery, several breakout rooms, an executive boardroom and additional event spaces.  To see current availability in LaSells, you can visit the LaSells’ reservations calendar.  To make a reservation in LaSells, or for rental pricing, you can contact OSU Conference Services (541-737-2120) at LSC.Services@oregonstate.eduClick here for more information about the LaSells Stewart Center.

CH2M Hill Alumni Center

The CH2M HILL Alumni Center is a beautiful 40,000 square foot meeting and conference facility at Oregon State University. The center is comprised of the 7,000 square foot Cascade Ballroom, multiple breakout rooms and a stunning lobby. The variety of rooms offered at the center allows you the freedom to choose the most suitable space for your event. Whether you are hosting a large regional or national conference or a smaller local meeting or social event, the CH2M HILL Alumni Center will provide the perfect setting for your event.  To reserve space and to get a price quote for the facility, contact the Alumni Center Reservations and Event Coordinator at (541) 737-7869. If you would like to see room capacities and the floor plan for your reservation, please visit http://oregonstate.edu/conferences/CH2M-capacities.

Recreational Sports Facilities

For general information about OSU Recreational Sports visit http://oregonstate.edu/recsports/.  Dixon Recreation Center, McAlexander Fieldhouse, Tennis Complex, Peavy Sports Fields, and Student Legacy Park, can all be rented out through Recreational Sports (Rec Sports). In order to reserve a space, you will need to complete and submit a Rental Request Form. Reservations are prioritized based on your relationship to Rec Sports and OSU. This prioritization classification and information necessary to submitting a rental inquiry can be found on the rentals page of the Recreational Sports website. For rental rates, please visit http://oregonstate.edu/recsports/rental-rates.There is limited equipment available to use with your rental. Please contact Dixon Recreation Center to see if they can accommodate your equipment needs. Food and beverages are only allowed in the designated lounge areas at Dixon Recreation Center, Stevens Natatorium, and Student Legacy Park. Food and beverages are not allowed in other Rec Sports Facilities. No open drink containers are allowed in any activity area. Water may be carried in squeeze bottles with secure lids into all Rec Sports Facilities. 

Cultural & Resource Centers

There are six (6) cultural and resource centers on the Oregon State Campus. Each of these centers allow students to share their identities in safe, secure environments and have small spaces available for reservation to students at little or no cost. To reserve a space at one of the Cultural or Resource Centers, fill out an online reservation form under “Reservation” at the desired Cultural or Resource Center’s website. You can also call or stop by during office hours. Note: to reserve the Pride Center, please call or visit their space. To learn more about each center, please visit their websites:

 

 

 

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