Sponsors With Electronic Proposal Submission

 

The following is a listing of sponsors that require or allow at least partial electronic proposal submission and a brief description of each system. These systems require an Authorized Organizational Representative  (AOR) to approve and submit proposals. In these cases, the PI should enter the appropriate information for the AOR as follows:

Patricia A. Hawk

Interim Director, Office of Sponsored Programs 

Tel: 541-737-4933

Fax: 541-737-3093

Email: sponsored.programs@oregonstate.edu

It is important to notify OSP that a proposal is in progress so that review and approval can be completed in time to meet sponsor deadlines. As with all proposals, OSP approval of a paper copy is required prior to being submitted to the sponsor.

Grants.gov

Grants.gov is the centralized portal, established by the Federal government, to provide a unified electronic source that will allow PIs to both find funding opportunities and submit proposals.  All 26 Federal agencies have Grants.gov implementation plans.    Grants.gov got its start in 2003 by first rolling out funding opportunities. Grant submission capabilities were then added. All 26 agencies will continue to post both funding opportunities and proposal submission packages.

Other Links of Interest for Grants.gov

• Fact Sheet
• Submission Steps for Grants.gov
• Grants.gov Proposal Upload
• Frequently Asked Questions

Listed below are currently available electronic proposal submissions at various agencies.

National Science Foundation

NSF required electronic submission for all proposals, including revisions and supplements, using the FastLane system. In order to register for a FastLane user account, the PI should supply OSP with the information requested on the NSF FastLane System Registration Form. The PI should use the “Allow SRO Access” utility in FastLane to enable OSP to view the proposal online. Once administrative approval of a paper copy is completed, the PI must notify OSP when the proposal is ready for submission. OSP then electronically signs and submits the proposal to NSF. The Project Reports System allows the PI to submit annual and final reports as well as post award updates to NSF.

National Institutes of Health

NIH has begun its transition to Grants.gov for electronic submission of proposals, and also requires registration in the NIH Commons for proposal submissions. The NIH Commons can also be used to submit electronic Simplified Non-Competing Continuation Applications (e-SNAP).

Other links of interest for NIH are:

• eCommons
• eCommons Support
• NIH ERA Homepage

United States Department of Agriculture

USDA’s Cooperative State Research, Education and Extension Service will be using Grants.gov for its eGrants solutions. Like NIH, CSREES has developed a staged implementation strategy for Grants.gov over FY 2006 and 2007. Assuming success in the FY 2006 staged deployment, CSREES expects to provide all applicants the option to electronically submit applications to all programs in FY 2007.

Department of Defense-Congressionally Directed Medical Research Programs

The e-receipt system allows for online proposal submission, separate actions must be taken by the application and the contract representative to complete the submission process. After review of a paper copy of the proposal, the final submission is made by OSP. The information referenced above should be entered for the AOR to ensure OSP the necessary access to approve the proposal.

Department of Education

The U.S. Department of Education (ED) will be transitioning its discretionary grants application process to use the federal government-wide Grants.gov system.

National Aeronautics and Space Administration

NSPIRES is the NASA Solicitation and Proposal Integrated Review and Evaluation System. This web-based system supports then entire lifecycle of NASA research solicitation and awards, from the release of solicitation announcements through the peer review and selection process, to awards management and publication of research results. NASA will be using Grants.gov in addition to NSPIRES.

Department of Energy

The Department of Energy is also migrating to Grants.gov; their FY06 goal is for 100% of funding opportunities to use Grants.gov for applications.

Private Sponsors With Electronic Proposal Submissions

American Heart Association

Electronic submission is required, but electronic Authorized Representative approval is not required at the proposal phase by AHA. A paper copy of the proposal must be approved by Sponsored Programs and then submitted electronically by the PI. In order to avoid a delay in processing an award, it is important to enter the above referenced information for the Grants Officer at the proposal stage. This information is used to contact Sponsored Programs if a proposal is awarded.

Dreyfus Foundation

As of July 2003 the proposal cover sheet must be submitted electronically, the remainder of the application must be submitted to the Foundation in paper form. Sponsored Programs approval of a paper copy is required prior to being submitted to the sponsor.

Proposal Central

Proposal Central is a web based grants management system allowing grant-making organizations to simplify receipt and review of applications. Participating organizations include: Alliance for Cancer Gene Therapy, Alzheimer's Association, American Cancer Society, American Lung Association, Arthritis Foundation, Cancer Research and Prevention Foundation, Cystic Fibrosis Foundation, Juvenile Diabetes Research Foundation International and Paralyzed Veterans of America. Electronic submission is required, but electronic Authorized Representative approval is not required at the proposal phase. A paper copy of the proposal must be approved by Sponsored Programs before submitted electronically by the PI.