Frequently Asked Questions
Budget Development
Cover Page
Sponsor-Specific
Submissions
Electronic Submissions
Budget Development
I am submitting a proposal with a subaward to another University. What kind of documentation do I need from the other University?
For proposals in which OSU is the lead organization and is subcontracting with another organization, Sponsored Programs needs to approve a project narrative and budget for the subcontractor. A signed letter or email from the organization's Authorized Organizational Representative must be included, along with a copy of the organization's negotiated F&A cost rate, if available.
I am submitting a revised budget that needs a signature from an Authorized Organizational Representative. What does Sponsored Programs need to process this information?
For a revised budget that needs authorized organizational representative signatures, Sponsored Programs needs a copy of the new budget and any other materials being submitted to the agency. If any changes have been made to the project narrative, a copy of the new narrative should be supplied as well. If the sponsor does not request signature of the Authorized Representative, Sponsored Programs does not need to review the revised budget.
The agency I am applying to limits indirect costs to 10%. What do I need to do for Sponsored Programs to accept this rate?
If the sponsor limits or does not allow F&A costs, the investigator must provide to Sponsored Programs, with the proposal, a copy of the sponsor guideline stating the F&A cost policy . Sponsored Programs will accept this limitation if it is a standard policy applied across all applicants for the sponsor or the sponsor’s specific program.
What kind of documentation is required for showing cost share in a proposal?
Any University cost-share commitments should be indicated on the proposal transmittal form, and the form should be signed by the appropriate authorizing official for the source of those funds. External commitments need to be documented by letter or email from an authorized official.
I am writing a multi year budget. How much should I increase budget categories each year?
Sponsored Programs encourages investigators to include a reasonable increase in all budget categories to account for inflation in subsequent budget years. Typical increases for salaries and fringe benefits are 1-3% per year, and for tuition 5-10% per year.
What is the difference between a subaward and a procurement?
When budgeting work is being performed from an outside organization, it is important to properly identify the work as a subaward or a procurement. Please refer to this document that explains the difference between the two types of activities.
Subcontract Vs. Procurement
Cover Page
I am filling in my Agency cover page and they are asking for a Tax Identification Number. Where can I get this information?
The TIN number and other frequently-needed OSU information are available at the following site. Be aware that this information changes frequently, so it is a good idea to bookmark this page rather than printing the information.
http://oregonstate.edu/research/osp/proposal-cover-page-application-information
Sponsor-Specific
What does Sponsored Programs need to sign my NIH Grant Progress Report?
Sponsored Programs needs a copy of all information being sent to NIH, a completed Proposal Transmittal Form and the original PHS cover sheet for signature.
Submissions
I am new to the proposal process and need to know what Sponsored Programs needs to review and sign my proposal.
Sponsored Programs needs to approve proposals through Cayuse. Cayuse requires a project narrative and budget. In addition, any other forms being submitted to the sponsor must be submitted to Sponsored Programs for approval.
What is the turn-around time for proposals?
Sponsored Programs requires a minimum of three working days for review and approval of a proposal. Under extraordinary circumstances, and if the office is notified in advance, Sponsored Programs may be able to review proposals in a shorter time.
I am submitting a proposal to another University as a subcontractor. What do I need to send through Sponsored Programs for approval?
A proposal being submitted to another organization in which OSU is a subawardee under the organization requires the same University approval as other proposals. Sponsored Programs needs at least a Proposal Transmittal Form, and a project narrative and budget representing OSU's portion of the project. The investigator should contact the lead organization to determine if any additional information is needed.
Electronic Submissions
I have lost my NSF Fastlane password, and I need to login. What can I do?
You need to change your password.
Reset it yourself at https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp - select the Password Reset tab. Or, call (7-4933) or email (sponsored.programs@oregonstate.edu) Sponsored Programs and we will reset your password.
I have never registered for a Fastlane account. What do I need to do to register?
Supply the information from the following form (pdf) to Sponsored Programs:
I am submitting a proposal via Fastlane and am collaborating with another university. How do I manage the collaborative proposal submission?
Procedures for submitting collaborative proposals to NSF depend on whether OSU is the lead institution. Consult the Grant Proposal Guide for guidelines and instructions.
http://nsf.gov/pubsys/ods/getpub.cfm?gpg