Oregon State University

Shared Research Administration Responsibilities

 Office of Sponsored Programs (OSP) (pre-award)
 Office of Post Award Administration (OPAA) (post-award)

Office for Commercialization and Corporate Development (OCCD)

  OSP OPAA Other

Determine whether proposal is research,
research training or other sponsored activity

x

 

 

Approve proposals on behalf of OSU

x

 

 

Approve revised budgets

x

 

 

 

Approve PI changes

x

   

Approve transfers into OSU

x

   

Approve transfers out of OSU

x

 

 

x*

 

Approve requests for change in scope

 

x

   

Approve Editorships and Service/Testing

Agreements

   

 PaCS

(Bus.Ser.)

Accept awards on behalf of OSU

 

x

   

Negotiate awards

x

   

Write and negotiate subawards

 

x

   

Review and approve subawardee invoices

     

Negotiate and approve confidentiality

agreements*

 

x**

 

 OCCD

Negotiate and approve material transfer

agreements

   

 OCCD

Set up awards

     

Approve rebudgeting

     

Approve no-cost extensions

 

x2

   

Confirm that cost sharing (if specifically listed

in award) matches proposed amount

 

x3

   

Contact sponsor if cost sharing listed in

award does not match what was proposed

 

x3

   

Confirm on-campus/off-campus status of

leased buildings

   

 Fin. Analysis
(Bus. Aff.)

Significant Changes in Effort

     

* May also involve counter-signature by OSP

**This function is shared with OCCD; depends if confidentiality agreement

relates to a proposal

1Approval of award rebudgeting within the F&A category would also be included here
2Some sponsors require a signature by OSP on formal agreement modifications
3Applies when award requires an acceptance signature
4Applies when award does not require an acceptance signature

   

Shared Research Administration Responsibilities
Office of Sponsored Programs (pre-award) and
Office of Post Award Administration (post-award)
OSP OPAA Other
Determine whether proposal is research,
research training or other sponsored activity X
Approve proposals on behalf of OSU X
Approve revised budgets X
Approve PI changes X
Approve transfers into OSU X
Approve transfers out of OSU X*
Approve requests for change in scope X
Approve Editorships and Service/Testing
Agreements
PaCS
(Bus. Ser.)
Accept awards on behalf of OSU X
Negotiate awards X
Write and negotiate subawards X
Review and approve subawardee invoices X
Negotiate and approve confidentiality
agreements* X**
Tech.
Transfer
Negotiate and approve material transfer
agreements
Tech.
Transfer
Set up awards X
Approve rebudgeting X1
Approve no-cost extensions X2 X
Confirm that cost sharing (if specifically listed
in award) matches proposed amount X3 X4
Contacting sponsor if cost sharing listed in
award does not match what was proposed X3 X4
Confirming on-campus/off-campus status of
leased buildings
Fin.
Analysis
(Bus. Aff.)
Significant Changes in Effort X
* May also involve counter-signature by OSP
**This function is shared with Tech. Transfer; depends if confidentiality agreement
relates to a proposal
1Approval of award rebudgeting within the F&A category would also be included here
2Some sponsors require a signature by OSP on formal agreement modifications
3Applies when award requires an acceptance signature
4Applies when award does not require an acceptance signature

Contact Info

Office of Sponsored Programs
Research Office
Oregon State University
B308 Kerr Administration
Corvallis, OR 97331
Phone 541-737-4933
Fax 541-737-3093
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Disclaimer

Office for Commercialization and Corporate Development

Office of Research Integrity

Incentive Programs