Oregon State University

IACUC Policy: Acquisition and Final Disposition Records for Dogs or Cats

Acquisition Records

According to the Animal Welfare Act (Title 9 CFR Ch.1 section 2.35b):  

“Every research facility shall make, keep, and maintain records or forms which fully and correctly disclose the following information concerning each live dog or cat purchased or otherwise acquired, owned, held, or otherwise in their possession or under their control, transported, euthanized, sold, or otherwise disposed of by the research facility. The records shall include any offspring born of any animal while in the research facility's possession or under its control:      

(1) The name and address of the person from whom a dog or cat was purchased or otherwise acquired, whether or not the person is required to be licensed or registered under the Act;    

(2) The USDA license or registration number of the person if he or she is licensed or registered under the Act;    

(3) The vehicle license number and state, and the driver's license number and state of the person, if he or she is not licensed or registered under the Act;    

(4) The date of acquisition of each dog or cat;    

(5) The official USDA tag number or tattoo assigned to each dog or cat under Sec. 2.38(g) of this subpart;    

(6) A description of each dog or cat which shall include:               

(i) The species and breed or type of animal;                
(ii) The sex;                 
(iii) The date of birth or approximate age; and                
(iv)  The color and any distinctive markings;    

(7) Any identification number or mark assigned to each dog or cat by the research facility.”

In order to meet this requirement, this information should be collected by the PI or Facility Manager (if they are receiving the dog or cat) and a copy of this information provided to the IACUC Office. The PI should retain a duplicate copy for their records. If this information is gathered by the Facility Manager, the PI should obtain a copy from the Facility Manager. It is recommended that the Facility Manager keep a copy of the record, but not required. In any case, these records should be kept for 3 years.  

If the animal obtained has come from a USDA registered facility, the tag with the USDA number should be retained after euthanasia for a period of one year.  

To assist in gathering the information above, the USDA has created APHIS Form 7005 (Record of Acquisition of Dogs and Cats On Hand). Link to Form: http://www.aphis.usda.gov/library/forms/pdf/aph7005.pdf      

Final Disposition Related Records  

Taken specifically from Animal Welfare Act, Title 9 CFR Ch. 1 2.35 c, the following information is required to be kept for 3 years (unless otherwise instructed by the USDA), following final disposition at this research institution.  

“In addition to the information required to be kept and maintained by every research facility concerning each live dog or cat under paragraph (a) [Title 9 CFR Ch. 1 2.35] of this section, every research facility transporting, selling, or otherwise disposing of any live dog or cat to another person, shall make and maintain records or forms which fully and correctly disclose the following information:      

(1) The name and address of the person to whom a live dog or cat is transported, sold, or otherwise disposed of;    

(2) The date of transportation, sale, euthanasia, or other disposition of the animal; and

(3) The method of transportation, including the name of the initial carrier or intermediate handler, or if a privately owned vehicle is used to transport the dog or cat, the name of the owner of the privately owned vehicle.”  

To this end, the USDA has created a form to assist in tracking this information (APHIS Form 7006,http://www.aphis.usda.gov/animal_welfare/downloads/forms/aph7006.pdf)

IACUC approved March 2010

Contact Info

Institutional Animal Care and Use Committee (IACUC)

Fax 541-737-9041

Office of Research Integrity
Research Office
Oregon State University
B308 Kerr Administration
Corvallis, Oregon 97331-2140
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