OREGON STATE UNIVERSITY

Office of the Registrar Projects

Emergency Contact – Completed 2/25/14

The Emergency Contact tells the university who should be contacted in case a student, staff, or faculty member is involved in an emergency. New students provide this information during START registration and current students may update the information in MyOSU. By completing the form, students grant OSU permission to contact the person they provide as an emergency contact.

The FERPA statement reads, “I consent to OSU contacting the individual listed below and providing any information that OSU believes to be reasonably necessary in responding to or alleviating an emergency in which I am involved.”

Instructions for creating or updating an emergency contact:

  1. Log on to MyOSU.
  2. Click on My Personal Pages tab
  3. Under Update Personal Profile:
    1. Click Update Address or Phone Number link
    2. Click Personal Information tab near top of page
    3. Click Update Emergency Contacts and update your information accordingly.

Cooperative Open Reporting Environment (CORE)

The Cooperative Open Reporting Environment is an initiative of the OSU Provost's Office. For more information visit: http://oregonstate.edu/leadership/provost/initiatives/core/

What is role-based security and access to the data?

Role-based security allows all people who serve in the same role to have the same access to the data. The functions performed in a role are common to all people in that role.

What is an example of a role?

Advisor, Faculty, Dean and Associate Dean are examples of four different roles. For example, anyone with a faculty role has the same access as any other faculty member.

How do I request access?

Access is based on your role at the university and will be granted upon your employment. No request for access is necessary, but you will be required to complete FERPA training to access the data.

I’m not new to the university, how will I get access?

Role-based access will be assigned with release of the CORE production environment.

How will I know what my role and access will be?

Your access will be based on the OSU definition of your Job Position.

What If I think I need a different level of access?

Levels of access are based on the business need of your job. If you need a different level of access than the one originally assigned to you, you can request a review of your access level.

What are the different levels of access?

Project leaders have defined five levels of access. However, as an in-progress project, these definitions may change. In order of increasing access:

STU Level 1 – General Information

Provides general information such as catalog, course schedules, instructors associated with the course, and terms. Some aggregate data reports may be available to this level.

STU level 2 – Student data

All data from STU Level 1 plus personal information about the student, such as student ID and demographic data.

STU Level 3  - Student, Registration and Academic History

Data commonly available to advisors and needed by advisors to do their jobs. The data is a complete academic view of the student including academic history, current registration, and graduation status.

STU Level 4 – Additional protected information

Additional data needed by those in management roles and who may not be an executive or dean of a college. 

Stu Level 5 – Executives/Deans

Student Level 5 comprises all available student data.

Will I see the same information than I currently see in Data Warehouse?

You should see more information than is currently available in the Data Warehouse model. The information in the reports is provided by the Operational Data Store, which has more information from Banner than is currently available in Data Warehouse. By law, the Registar’s Office is responsible for insuring that access to student data is appropriate and based on one's need to know. This new environment supports role-based and field-level security and provides greater security for student data. You should have access to the data you need, if you don’t, you can request a review of your access level.