OREGON STATE UNIVERSITY

FERPA: Privacy of Records

FERPA – Right to Privacy

What is FERPA? FERPA stands for the Family Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how information is utilized. Release of student records at Oregon State University is bound by the federal law (FERPA), the Oregon Revised Statutes, and by the Oregon Administrative Rules.

*Students' FERPA rights begin when they are considered a student at OSU. The institutional definition of a student is when an individual has registered for START or has registered for classes, whichever comes first.

To learn more about FERPA, please review these sources:


FERPA Recommendation Letter Forms

Some FAQs about the FERPA forms

FERPA Recommendation Letter - Internal

This form is to be used when there is a recommendation required for the college in which one is already a student. Some examples of when this form might be used is if a student is applying from a pre- program to a professional program or if a student is applying for a scholarship in their college or at the University.

FERPA Recommendation Letter - External

This form is to be used when there is a recommendation or reference that will be submitted external to Oregon State University. This can also be used for when parents want to join in on an advising appointment, but remember, your office keeps this form.


Confidentiality

NO information may be released about students who have established confidentiality of their records.

Students may restrict the release of their student information by completing a Confidentiality Request form. The Confidentiality Restriction prevents employees of OSU from providing any information, directory or confidential, to anyone. When a confidentiality restriction is in place we can only discuss a student’s record with the student if they are there in person with picture identification.


CORE Reports on FERPA Training

Now that FERPA training is hosted on Qualtrics, there is no completion certificate as in the past. Instead, we have worked with the CORE team to provide reporting mechanisms on FERPA training completion. Two CORE reports will help in identifying if someone has taken and passed their FERPA training. BIC2910 searches all employees in a selected organization, indicating who has completed FERPA training in the organization. BIC2911 allows one to search ID numbers to see if someone or a group of people have taken and passed their FERPA training. Both reports will include all employees, including students and GTAs. Note: Results do not display. Please allow up to 48 hours after the passing of one's training for information to appear in CORE.


Clery Act

The university posts campus security statistics in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

Guidelines for Release of Information

If you receive a request for information follow these guidelines to determine what, if any, information can be released.

Retention & Statistics

This section provides information about record retention requirements and statistical information available for the university.