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Frequently Asked Questions

Frequently Asked Questions for Advisors

 

  1. What is MyDegrees?
  2. How do I access MyDegrees?
  3. Who can use MyDegrees?
  4. How is MyDegrees different from the degree checklist program we already have (CAPP)?
  5. What if information in My Degrees isn’t up-to-date?
  6. How do I find current degree candidates?
  7. I advise graduate students. Should I use the system?
  8. Degree requirements have changed over time. How do I know what catalog requirements are being checked?
  9. A student's curriculum is wrong. How do I get it corrected?
  10. What is the difference between the What If feature and Look Ahead?
  11. How are Exceptions used?
  12. If a student completes everthing in the Registration Checklist, have they met all the requirements for the degree, major, minor, and/or concentration?
  13. What are the Excluded Courses?
  14. What is the Graduation Checklist report?
  15. What is the Registration Checklist report?
  16. What is the Student Data report?
  17. Where can I go to see a chronological list of a student’s courses?
  18. On an audit, every requirement box is checked by a course or a planned course, but the audit says that only 96% of the requirements are satisfied. Why not 100%?

 

  1. What is MyDegrees?
    MyDegrees is a web-based degree checklist program and academic advising tool designed to assist advisors and students in reviewing degree progress. It organizes a student’s academic transcript chronologically and categorically, identifying courses they have completed and courses still needed to fulfill the degree requirements.

     

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  2. How do I access MyDegrees?
    From the OSU home page, select “Online Services”. Select the “Online Services Quick Login” and log in. Once you have logged in, select “Faculty and Advisors”, the “Advisor Menu”, and “MyDegrees”.

     

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  3. Who can use MyDegrees?
    MyDegrees is used by students to see their degree checklists, perform a “What If” analysis, and develop future term academic plans. It is also used by advisors and certain administrative staff to assist students with academic planning and to determine eligibility for a degree.

     

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  4. How is MyDegrees different from the degree checklist program we already have (CAPP)?
    MyDegrees is an advising tool which will produce a much easier to read and user-friendly degree checklist. It will give students and advisors better information in selecting coursework and understanding degree requirements. One of the many special features of MyDegrees is that it will allow advisors the opportunity make approved course substitutions electronically. This will give students a better idea of what courses are still required to complete their degree. Also, because course substitutions are entered directly into the system by advisors, paper and email updates will be greatly reduced.

     

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  5. What if information in My Degrees isn’t up-to-date?
    There could be many reasons that information in My Degrees is not up to date. One is that My Degrees may not have been refreshed since a change was made (information is refreshed nightly from the Student Information System) to a student record. Second, there could be some paperwork that must be completed. For example, if a grade change is pending, it is possible the form has not been processed yet.

     

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  6. How do I find current degree candidates?  
    Current degree candidates can be found using the find feature in MyDegrees. There you will be able to filter students based on the degree candidate code.

     

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  7. I advise graduate students. Should I use the system?
    The graduate school has not yet prepared the MyDegrees system for graduate advising. However, graduate students and advisors can use it to create Academic Plans.

     

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  8. Degree requirements have changed over time. How do I know what catalog requirements are being checked?
    Changes to graduation requirements are made continuously, but are associated with a specific catalog year in MyDegrees. The students' specified catalog year is used to select the correct requirements for their degree.

     

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  9. A student's curriculum is wrong. How do I get it corrected?
    A student’s curriculum is the result of a particular combination of degree, majors, minors, and options they have declared. To change any of these curricular elements, the student must fill out a form, have it signed by an advisor from the appropriate college, and turn it into the Registrar’s Office. The “Undergraduate Change of Major” forms are available in the Registrar’s Office, in most colleges and departments, and online at http://oregonstate.edu/registrar/forms.

     

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  10. What is the difference between the What If feature and Look Ahead?
    The “What If” feature in MyDegrees allows a student to see the effect of changing their degree, major, minor, or options. A new temporary audit is created that shows how the student’s past courses and grades map to the new curriculum. It is a tool to help students determine their best curriculum.

    The “Look Ahead” feature produces an audit based on future courses from a student’s Academic Plan. The plan is created in MyDegrees and a “Look Ahead” audit is shown that maps each of the future courses from the Planner to graduation requirements.

     

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  11. How are Exceptions used?
    The MyDegrees Exceptions function allows an advisor to modify the degree completion requirements for a specific student. There are several different types of Exceptions that can be applied. Training is available for advisors to learn how to use the MyDegrees Exceptions function.

     

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  12. If a student completes everthing in the Registration Checklist, have they met all the requirements for the degree, major, minor, and/or concentration?
    Yes. The system rules that are used to prepare the checklist take into account all requirements for the specific program that were applicable for the effective catalog year.

     

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  13. What are the Excluded Courses?
    The list of Excluded Courses includes repeated, withdrawn, U grade, non-credit, and failed courses.

     

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  14. What is the Graduation Checklist report?
    The Graduation Checklist is a summarized version of the Student View intended for clearing degrees prior to graduation.

     

     

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  15. What is the Registration Checklist report?
    The Registration Checklist includes only the courses that are still needed. It serves as a guide for registration.

     

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  16. What is the Student Data report?
    The Student Data Report view shows the detail data that is extracted from Banner for a student. For example, it shows all the curricular information, attribute codes, courses taken at OSU, transfer courses, and other specific student information. It is available for advisors and other staff to advise students and clear degrees.

     

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  17. Where can I go to see a chronological list of a student’s courses?
    You can click the ‘Class History’ link at the top of a student’s audit.

     

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  18. On an audit, every requirement box is checked by a course or a planned course, but the audit says that only 96% of the requirements are satisfied. Why not 100%?
    The last 4% includes the required number of credits and minimum GPA. The student will have 100% of the requirements when these last requirements are met.

     

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