Degree Clearance

Apply for Graduation

Students are not automatically evaluated for graduation. They must apply for graduation via MyOSU (click on Student tab, then under My Student Stuff click on Apply to Graduate). It is recommended that students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements

Double Degrees, Dual Majors, Honors Degrees, Certificates

According to Academic Regulation 26, a student may earn two or more degrees simultaneously. A student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Students may also earn two or more majors within a single degree program, per Academic Regulation 27. Students completing the University Honors College curriculum receive an honors degree in the college of their major, e.g. HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English.

Monitoring Your Progress

The Office of the Registrar will communicate your progress to you in two ways:

  1. Emails will be sent to your ONID email account with information about the clearance process and any deficiencies you may have.
  2. Any deficiencies that would prevent the your degree being awarded will be recorded as a graduation hold on your record and are visible in your MyDegrees account accessed through MyOSU.

Apply for Graduation & Application Deadlines

Applications for graduation must be submitted to the Office of the Registrar. They may be filed up to three terms before the expected graduation term so progress can be monitored each term. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements.

Please read the following before using the online application for graduation:

  • Undergraduates must have senior standing to be eligible to submit an application.
  • The application will display your existing curriculum. If this curriculum is not the curriculum with which you intend to graduate: stop, exit the application, and meet with your advisor to change your program before returning to complete the application.
  • Students who wish to change graduation dates or program information after the first application must cancel their existing application for graduation and file a new application in accordance with the stated deadline.
  • Students receiving more than two degrees must contact the Registrar’s Office for assistance.

To submit an application for graduation:

Login to your MyOSU account using your ONID user name and password. Under My Student Stuff, click on Apply to Graduate.

Additional Application Functions

From the Student Records menu you may also view existing applications for graduation, cancel an existing application for graduation, and confirm your intention to attend Commencement.

Deadlines to Apply for Graduation:
Undergraduate & Postbaccalaureate Students

2014–2015 Academic Year

Graduation Term

Application Deadline

Conferral Date*

Expected Degree Award Date**

Expected Diploma Availability Date

Summer 2014

July 4, 2014

September 5, 2014

October 14, 2014

October 28, 2014

Fall 2014

October 10, 2014

December 12, 2014

January 16, 2015

January 29, 2015

Winter 2015

January 16, 2015

March 20, 2015

April 23, 2015

May 7, 2015

Spring 2015

April 10, 2015

June 13, 2015

July 20, 2015

See Note Below

2015–2016 Academic Year

Graduation Term

Application Deadline

Conferral Date*

Expected Degree Award Date**

Expected Diploma Availability Date

Summer 2015

July 3, 2015

September 4, 2015

October 13, 2015

October 27, 2015

Fall 2015

October 9, 2015

December 11, 2015

January 15, 2016

January 29, 2016

Winter 2016

January 15, 2016

March 18, 2016

April 22, 2016

May 6, 2016

Spring 2016

April 8, 2016

June 11, 2016

July 18, 2016

See Note Below

Footnotes:

* Conferral Date — the graduation date that appears on the diploma and transcript.

** Expected Degree Award Date — the date the Registrar's Office has completed final degree clearance and posts degree awarded status on transcripts. Only AFTER the degree awarded status is posted, are students' degrees officially awarded and visible on the official transcript.

Spring Diploma Availability Date — students who are on track to meet graduation requirements and who do not have any unarticulated or pending transfer work from other institutions that is applicable toward their degree may be eligible to receive their diploma on Commencement Day. For those who are eligible but are not attending Commencement, diplomas are available for pick-up the first business day after Commencement.

Students who have unarticulated or pending transfer work from other institutions that is applicable toward their degree will have to wait until their degrees are awarded (expected to take place by July 20, 2015) before obtaining their diploma.

Students in the Degree Partnership Program (DPP) may be eligible to receive their diploma on Commencement day. To be eligible, the Registrar’s Office must receive as close to final grades as possible from the instructor(s) teaching at the other institution. The instructor’s email must come from their institution email address and be sent to graduation@oregonstate.edu. It is the responsibility of the DPP student to notify their instructors to email OSU.

Double Degrees, Dual Majors, Honors Degrees, Certificates

Double Degrees

A student may earn multiple degrees simultaneously. Additional degrees may also be earned subsequent to a prior awarded degree. The degrees may be offered by the same college, or by different colleges. For each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one degree. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees. Each degree awarded will be recorded as a separate degree award on the student’s record. The student will also receive a separate diploma for each degree awarded (see Academic Regulation 26).

Some programs, such as the Education Double Degree or the International Degree, require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though the requirements for the other degree are not yet met.

Dual (or Multiple) Majors

Though less common, a student may receive a single degree with multiple majors. Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.

When the degree is awarded there will be one degree award with two majors recorded on the student’s record. The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (see Academic Regulation 27).

Honors Degrees

Students completing the honors college curriculum receive an honors degree in the college of their major, e.g. HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases, it might be possible for an Honors College student to earn multiple degrees simultaneously by following the double degrees requirements outlined in Academic Regulation 26.

Students seeking an honors degree must meet the requirements of the University Honors College to receive their degree. Students who complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g. Honors Bachelor of Science, Honors Bachelor of Arts).

Certificates

Students completing a certificate concurrently with their major must apply for graduation twice—one graduation application for the major and a second graduation application for the certificate. When the certificate is awarded, it will be recorded on the student’s transcript.

Monitoring Your Progress

Keep your eye on the ball. Once you’ve applied to graduate you are responsible for monitoring your progress from the beginning of the process through the actual awarding of the degree. Don’t make any assumptions.

The Review

When an application for graduation is submitted the Office of the Registrar will inform your advisor that you are pending graduation for the term. Check your degree progress using your MyDegrees degree checklist by logging into MyOSU. If you haven’t done so recently, you should meet with your advisor to verify that you are on track to meet your requirements. Any unmet requirements indicated on your degree audit must be resolved prior to a degree being awarded.

College/departmental advisors will review your record to verify the completion of baccalaureate core, degree, major, minor, option, and college requirements. The Office of the Registrar verifies completion of the remaining institutional requirements.

Academic Regulation 25 defines Institutional Requirements for Baccalaureate Degrees. Questions regarding your ability to graduate as planned or regarding specific college/major/minor/option requirements should be directed to your academic advisor.

During the term in which you have applied to graduate, your record will be evaluated several times to determine if you have met graduation requirements. Any deficiencies will be recorded as a graduation hold on your student record. Check your holds by logging into MyOSU, under My Student Stuff click on View Holds. Also, continue to monitor your progress in MyDegrees. You will be responsible for monitoring your progress and checking your holds throughout your final term because your progress and holds will be updated continuously as changes to your record occur. Check your ONID email regularly.

What if I won’t meet my requirements as planned?

In the event that you will be unable to graduate at the end of the term for which you have applied, you should cancel your existing application for graduation and submit a new application for the future term in which you will complete your requirements.

How do I know if I graduated?

Degree clearance requires approximately 4 weeks after the conclusion of the term.  When your degree requirements are completed, your degree award will be posted to your transcript. Also, the Office of the Registrar will send a notice of congratulation to your ONID student email address once your degree is awarded. It is your responsibility to consult your OSU transcript to confirm your degree award.