Transcripts

How to Order Official Transcripts Online

NOTE: The method of ordering transcripts depends on when you attended OSU.

  • If you attended OSU in or after fall term 1991:
    • Currently enrolled students may order transcripts via MyOSU
    • Not currently-enrolled students must order transcripts via Online Services only.
  • If you attended OSU before fall term 1991: Please submit a completed and signed Official Transcript Request form to the Registrar's Office. Send the form to: OSU, Office of the Registrar, B102 Kerr Administration Building, Corvallis, OR 97331-2130. Or fax it to 541-737-8123.

Ordering Unofficial Transcripts via MyOSU:

(See below for ordering official transcripts.)

  1. Log into MyOSU.
  2. Click on Student tab.
  3. Under My Student Stuff, click on My Transcripts.
  4. Select Submit. After transcript appears, you can print it out from here.
  5. If you need assistance, call Transcripts at 541-737-4331.

Ordering Official Transcripts via MyOSU:

  1. Log into MyOSU. If you are unable to login, contact the Registrar's office at 541-737-4331.
  2. Click on Student tab.
  3. Scroll to bottom of page and click on Request Printed/Official Transcripts.
  4. Page One—Destination (One destination per request). For more than one destination, place additional orders. For more than three copies sent to the same address, place additional orders.
  5. If you are having them sent to yourself and your address is current in the system you can click on "Current Mailing Address" for your destination. If your address is not current in the system you can go back to “Personal Information” in the menu and update your address or you can use the “Other” box to type in your name. If you are sending them to another school use the college code lookup. If you are sending them to another place of business use the "other" box to type in the name.
  6. Click on Continue. Choose "official" for transcript type. Make sure the issued to and address are correct or type in changes as needed. If you enter a phone number, type it with just numbers, no spaces or dashes. Click on Continue.
  7. Enter number of copies—Click on "As soon as possible" and click on "Standard Mail". Click on Continue.
  8. Review the summary—if all is correct click on "Submit Request". Your transcripts will be mailed by the next business day.
  9. If you have a hold on your account and cannot access your records, please call the number listed with your hold information.
  10. If you need assistance call Transcripts at 541-737-4331.

Ordering via Online Services:

  1. Username field: enter your ONID username or SSN /OSU ID#
  2. Password field: enter your ONID password or GAP (General Access Pin: a six-digit number that is originally set to your birth date in the MMDDYY format.) For first-time users, it will say that your GAP has expired. Re-enter your date of birth for your “old GAP” then set up a new six-digit number. If you do not remember your GAP enter your ID number, click the Forgot GAP button, answer the security question, and reset your GAP. If you are unable to login to the system contact our office at 541-737-4331.
  3. Once logged in click on Student Records
  4. For an unofficial transcript: click on View Unofficial Academic Transcript, click on Submit, and print it out from here.
  5. For an official transcript: click on Request Printed/Official Transcript and continue with the following instructions:
  6. Page One: Destination (One destination per request). For more than one destination, place additional orders. For more than three copies sent to the same address, place additional orders.
  7. If you are having them sent to yourself and your address is current in the system you can click on "Current Mailing Address" for your destination. If your address is not current in the system, you can go back to “Personal Information” in the menu and update your address or you can use the “Other” box to type in your name. If you are sending them to another school use the college code lookup. If you are sending them to another place of business use the "other" box to type in the name.
  8. Click on Continue. Choose transcript type "Official Credit Transcript". Make sure the "Issued To:" and address are correct or type in changes as needed. If you enter a phone number, type it with just numbers, no spaces or dashes. Click on continue.
  9. Enter number of copies—Click on "As soon as possible" and click on "Standard Mail". Click on Continue.
  10. Review the summary—if all is correct click on "Submit Request". Your transcripts will be mailed by the next business day.
  11. If you have a hold on your account and cannot access your records, please call the number listed with your hold information.
  12. If you need assistance, call Transcripts at 541-737-4331.

Receiving Your Transcript

Transcript requests are generally available for pick-up, or are mailed, after noon of the next business day after the request is received. There is no charge for transcripts. Your financial account must be up-to-date before a transcript can be issued.

Official transcripts mailed to the student are enclosed in a sealed envelope. The transcripts retain their official status as long as the inner envelope is not opened.

Official transcripts cannot be faxed.

Rush Transcript Requests

To pick up a transcript at the Registrar’s Office:

  1. Order your transcript for pickup 2 hours ahead of the time you plan to come into the Registrar’s Office. The $30 rush service fee is billed to your student account. You can pay at the Cashiers window.
  2. If you attended OSU in Fall 1991 or later, order online. See Ordering via Online Services above.
  3. If you attended OSU prior to Fall 1991, send your signed Official Transcript Request form to registrars@oregonstate.edu, or fax it to 541-737-8123: We cannot accept electronic signatures.

To have a transcript express mailed somewhere:

  1. Order your transcript for express mailing before noon, Monday through Friday.
  2. The $30 rush service fee provides same-day mailing via first class U.S. mail; it does not include expedited delivery.
  3. U.S. express postage charges range from $20 to $50 depending on destination.
  4. Postage and rush service fees will be charged to your OSU student account. We do not accept credit cards.
  5. This is not an online option. You must contact our office directly to request express delivery.
  6. If you attended OSU in Fall 1991 or later, order online. See Ordering via Online Services above.
  7. If you attended OSU prior to Fall 1991, send your signed Official Transcript Request form to registrars@oregonstate.edu, or fax to 541-737-8123. We cannot accept electronic signatures.

Your financial account must be up-to-date before a transcript can be issued.

For more information, contact the Registrar's Office at 541-737-4331 or registrars@oregonstate.edu.

Statement of Degree

A Statement of Degree is a good-faith letter indicating your anticipated graduation date. Most employers and graduate schools will accept a Statement of Degree until your degree is actually cleared and posted on the transcript. The Registrar's Office issues Statements of Degree only for undergraduate students; graduate students must contact the Graduate School, graduate.school@oregonstate.edu.

Requests for Statement of Degree will be processed within five business days.

Please request your Statement of Degree by emailing the following information to graduation@oregonstate.edu:

Subject Line: Statement of Degree

Name:

OSU Student ID:

Contact Phone:

ONID Email Address:

College Degree and Major:

Term/Year Awarded:

Where do you want the Registrar's Office to mail your statement?

  • If directly to a future employer or graduate school, please provide the name and mailing address.
  • If directly to you, please provide your mailing address.

Or tell us that you will pick up your statement at the Registrar's Office.

Note: The Statement of Degree will be issued AFTER all currently enrolled course grades are posted.

Faxing Requests

If you attended OSU prior to 1991, you may fax a paper Official Transcript Request form to 541-737-8123.

Contact the Registrar's Office at 541-737-4331 or registrars@oregonstate.edu for additional assistance.

Frequently Asked Questions

How do I let you know I want to pick up my transcript in person?

Enter your name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.

Can someone else pick-up my transcripts?

Yes. Enter the pick-up person’s name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.

My college code isn’t listed, what do I do?

A college code is not necessary. Use the Other option on the 1st page to enter the college name, then enter the department and address on page two to send them your transcript.

The college code is bringing up the wrong address, what do I do?

Do not finish the order.  Click the Main Menu tab at the top and start at step 5 as outlined above. Do not use a college code. Use the Other option on the 1st page to enter the college name, then enter the department and address on page two to send them your transcript.

My home address is wrong, what do I do?

Do not finish the order. At the top click the Personal Information tab. Select Update Address(es) and Phone(s). Once you have updated your current mailing address click the Main Menu tab at the top and start at step 5 as outlined above.

Expedited delivery (USPS Express Mail/FedEx)

Contact the Registrar’s Office Transcript Clerk before placing your order.

How do I send an additional/matching form with my transcript?

If you have an additional/matching form that needs to be included with your transcript you will need to contact the Registrar’s Office Transcript Clerk before placing your order.

I attended prior to 1991 and my records are not available through online.

Complete and submit a paper Official Transcript Request form to the Office of the Registrar.

Non-Credit Transcripts

Official non-credit transcripts contain the course subject and number, course title, and grade for non-credit course work (e.g. K–12 or INTO OSU course work) and can be ordered via MyOSU.

Records of Extension Work Prior to 1979

Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the Portland State University website for transcript information.

Unofficial Transcripts

Unofficial transcripts for students enrolled after Fall 1991 are available via the Web through MyOSU. Unofficial transcripts do not contain details of transfer work as accepted by OSU. Unofficial transcripts are not available for students enrolled prior to Fall Term 1991.