Access to Records

Learn how to manage the release of your student records.

How do I release or restrict the release of my information?

You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.

There are two ways to restrict the release of your personal information:

  1. You may login to MyOSU, click on the Welcome tab, under Update Personal Profile, click on OSU Directory Preferences. Here you may uncheck the box next to any item you do not wish to be displayed. Click Submit Changes to apply your changes.
  2. To restrict the release of any of your information complete a Confidentiality Request form. Requesting a complete Confidentiality Restriction will prevent employees of OSU from providing any directory or confidential information to you or other parties. When a confidentiality restriction is in place we can only discuss your record with you if you appear in person with picture identification or if you release complete the form to release the restriction.

To remove the confidentiality restriction complete the bottom section of the Confidentiality Request form to revoke the restriction.

If you wish to release information to an individual you may complete the Permission to Release Student Education Records form. This form automatically expires in one year. If you wish to continue the release beyond one year you must complete a new form. When completing the form you must authorize a specific individual(s) to be able to obtain your records. Turn the form into the Office of the Registrar and be prepared to show picture identification at that time. The authorized individual must submit a signed written request to our office for your records. Upon receipt of the request and verification of the release an official transcript will be forwarded to the authorized individual.


Clery Act

The university posts campus security statistics in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

FERPA – Right to Privacy

What is FERPA? FERPA stands for the Federal Educational Rights and Privacy Act of 1974.  This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them. Take the FERPA tutorial to learn more.

Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.