From admission to graduation there are academic regulations to guide you. It is important to be aware of and regularly consult academic regulations. By educating yourself about university regulations you will be aware of your available options, existing restrictions, and university requirements.
Some academic regulations afford you the opportunity to request certain actions be taken. In these instances the university provides structured policies & procedures by which requests can be submitted, reviewed, and decisions rendered.
Maintaining regular contact with your academic advisor is key to ensuring you are making progress towards earning your degree. The university also provides online tools for students to track their degree requirements. Login to your Online Services, access the Student Records menu, and choose the MyDegrees link to check your degree progress.
The institutional requirements for baccalaureate degrees are described in Academic Regulation 25. In addition to institutional requirements students must meet college and departmental requirements for a baccalaureate degree.
Requests for substitutions should be submitted to the appropriate authority as stated in Academic Regulation 28.
As stated in Academic Regulation 29 attendance at graduation exercises is optional and attending students are responsible for declaring whether or not they will attend commencement. For further details visit the Graduation section of this site.
Academic regulations 26 and 27 govern the requirements for the awarding of additional baccalaureate degrees or credentials.
All registration transactions are subject to the dates & deadlines established in the academic calendar. A request for late change of registration should only be made if circumstances fall within the stated guidelines. Requests for transactions after required deadlines are subject to the review of the Academic Requirements Committee.
The Academic Requirements Committee is a Faculty Senate committee that reviews student petitions for exceptions to Academic Regulations. Students are responsible for knowing and complying with the Academic Regulations and deadlines as published in the academic calendar. Students are responsible for reviewing and acknowledging Academic Requirement Committee petition guidelines for student petitions.
Visit the Late Registration page for detailed instructions for completing and submitting a petition request for a late change of registration.
Students who are academically suspended are denied all privileges of the institution and any organization in any way connected to it until they are reinstated to the university. Therefore, suspended students may not petition the ARC.
Students whose reason to seek an exception to a regulation is solely to alleviate a financial situation may wish to contact the OSU Business Affairs, 541-737-3775. Academic petitions are not approved to resolve financial concerns.
Requests for reinstatement by exception are reviewed by the Academic Standing Committee. Students requesting reinstatement by exception must present all required materials to the Office of the Registrar by the stated filing deadline for the ASC meeting during which their request will be reviewed.
Requests for reinstatement under the conditions of Academic Regulation 22d are reviewed by the Office of the Registrar.
For detailed information on the Reinstatement process visit the Request Reinstatement page.
The Academic Standing Committee addresses requests for exception to Academic Regulation 22. Suspended students who are considering filing a Request for Exception to Academic Regulation 22 should meet with the head advisor of their college to discuss their options. The preparation process generally requires several days; students should allow sufficient time before the ASC meeting to gather and prepare all materials. Students with specific questions should contact their college head advisor, or the Registrar's Office.
The Committee on Academic Standing will consider requests for exceptions to the Reinstatement Rules only in those rare situations in which all four of the following conditions are met:
The committee recognizes that there may be cases which require review and merit exception. Exceptions are imaginable where the term or terms of poor performance are somewhat isolated, and clearly linked to an extraordinary occurrence (such as a health problem) that has been ameliorated, or to unusually challenging circumstances whose impact on the student has been substantially relieved. It must be made clear, however, that exceptions will be granted only rarely. To warrant exception, the academic record should contain evidence that, in the absence of the problem asserted by the student as responsible for the poor performance, the student can succeed; more simply, there should be on record at least one term in which the student performed successfully in courses that contribute to progress toward a degree. Furthermore, the student must present a clear plan of action, endorsed by the head advisor, which includes a program of contact with recognized academic support staff. Finally, advocacy, and not mere "approval," by a head advisor, or by an academic advisor in consultation with the head advisor, is a crucial necessary condition for an exception. Students also may submit evidence of support from other representatives of recognized university support services in addition to, but not in lieu of, letters from departmental and college advisors.
Sept. 26, 2003
Meetings are held in the Registrar’s Conference Room, 102 Kerr Administration Building, unless otherwise noted.
The Academic Standing Committee will meet with all students who initiate their appeal by submitting their Petition for Exception to the Reinstatement Regulations to the Registrar's Office by the appropriate deadline to initiate an appeal indicated below. Students also must submit a complete packet of materials by the deadline specified for each meeting. Students may request an appointment with ASC only when they have submitted a complete packet of documents (in addition to the Petition, this includes the student's letter, the advisor's letter, three terms of projected schedule, the learning contract, and any supplementary documentation).
Reference the committee meeting schedule for available meeting times. Choose the term for which you intend to request reinstatement and view the the meeting dates and filing deadlines. If the student initiates their appeal after this deadline, and if all of the meeting dockets are filled, the student must wait for a meeting later in the term. The student also must file a complete packet by the deadline indicated for each meeting
Oregon State University (OSU) recognizes students may experience times of grief and bereavement due to the loss of someone close. The development of the Student Bereavement Guidelines was a collaborative effort of the Faculty Senate Executive Committee and Academic Advising Council, Academic Affairs and the Office of the Dean of Student Life. The guidelines are intended to help students and faculty navigate a difficult situation while supporting academic success.
Students: In the unfortunate event that you experience the loss of a parent, guardian, sibling, spouse, roommate, or other person close to you, please notify or have a friend or family member notify your instructor(s) and academic advisor(s) if an absence is needed. Should you need to be absent from classes, please remember that you are responsible for providing documentation of the death or funeral services attended to your academic advisor(s). Documentation may include, but is not limited to a Memorial Service program or newspaper/website obituary notice.
If you are absent, upon your return to OSU please arrange to meet with your instructor(s) and advisor(s) to discuss options and strategies for catching up with missed academic work and for completing the term successfully, if possible. Consideration for academic assistance and the opportunity to complete the course are at the discretion of your instructor(s) and dependent on the nature of the course. Your advisor(s) can also help you access support resources in the OSU community, such as Counseling and Psychological Services (CAPS) and Religious Life at OSU staff. OSU recognizes that in the immediate aftermath of a tragic loss, the farthest thing from your mind may be your academic situation. However, when you are ready and able to resume your studies or to take appropriate steps affecting your academic future, we in the OSU community are available to help you.
For additional information regarding absences from classes or Academic Regulations, please refer to the Dean of Student Life FAQs page: http://oregonstate.edu/deanofstudents/faculty/absences
Faculty: The student is responsible for providing academic advisor(s) with documentation of the death or funeral service attended. The advisor(s) will notify instructors of the receipt of documentation. Documentation may include, but is not limited to, a Memorial Service program or newspaper/website obituary notice. Given proper documentation, the instructor may choose to excuse the student from class absences and provide the opportunity to earn equivalent credit and to demonstrate evidence of meeting the learning outcomes for missed assignments or assessments. Consideration for academic assistance and the opportunity to complete the course through alternate arrangements are at the discretion of the instructor and dependent on the nature of the course.
In support of these guidelines, it is hoped that OSU instructors will not penalize students who have provided verification of their bereavement needs. Additionally, OSU instructors are asked to offer reasonable compensatory experiences if appropriate, to ensure that students’ academic progress in the course will not be unduly compromised. These might include extending deadlines, allowing make-up exams, recalculating the weighting of scores from other course assignments or exams, or offering an Incomplete, to name a few. The Center for Teaching and Learning is available to consult with instructors about options for designing compensatory experiences (541-737-2804; firstname.lastname@example.org). It is up to the instructor to determine what constitutes a reasonable compensatory experience in a given course.
Academic Regulations 17-19 describe the OSU grading system. The available grades and their associated point values are explained. Here you can also learn about the alternative grading system and the rules associated with these systems.
Academic Regulation 19 describes the process by which GPA’s are calculated at OSU. Each grade is assigned a point value which is used in the calculation of the student’s GPA. A GPA calculator is also available online for the convenience of students.
As stated in Academic Regulation 17 if circumstances exist which are acceptable to the instructor and the rest of the academic work is passing an incomplete grade may be assigned and additional time granted for completion of course work. The additional time granted shall not exceed one year. At the time the incomplete is submitted an alternate grade, that represents the grade the student would receive in the course if no further course work is completed, will also be submitted. If the incomplete is not removed within the one year deadline the alternate grade will become the grade of record.
Do not enroll in the course again for a future term if you have received an incomplete in the course.