OrACRAO Curriculum Tracking

Curriculum Changes at Oregon State University

The OSU university curriculum council approves curriculum changes throughout the year as proposals are submitted, not on a set schedule by term.

To generate your own reports of OSU curriculum changes, follow these directions:

• Open the OSU Curriculum Proposal System (CPS). The CPS includes both category I and II proposals.
• Click on Reports in the left column.
• Click on the Curricular Changes Report link.
  
  • Select the Term you're interested in or leave ALL to get all terms.
  • Click Search and read the report or click Excel download to put the report on your machine.
  • Select the Academic Year of interest.

Category I proposals

Category I proposals are new academic degrees or academic units, or changes to academic degrees or academic units. For further details, see the Office of Academic Planning and Assessment.

Category I proposals started after January 2010 may be found in the curriculum proposal system (CPS) administered by Academic Planning and Assessment (no password or logon required).

Category I proposals prior to 1/2011 were reviewed and processed on paper, and recorded, tracked, and stored in an online database. No password or logon is needed to look at this database. The database is best viewed in Internet Explorer. You may experience problems using other web browsers.

Category II Curriculum Proposals

Category II proposals are for new courses, options and minors, changes to courses, options, minors, or terminations of courses, options, and minors. They are reviewed, processed, and stored in the curriculum proposal system (CPS) administered by Academic Planning and Assessment (no password or logon required).

To search through the proposals, click on the view all proposals link.

Prerequisite Policy

Prerequisites are established by Category II approval.

Information on prerequisite enforcement.

No prerequisites or corequisites may be deleted from or added to a course or section without an approved category II proposal. Prerequisites for a section must be in place before registration for a the term begins.

If registration is not in progress, existing prereqs or coreqs may be switched from unenforced to enforced, or enforced to unenforced, without category II proposals. Prereqs may not be switched or changed once registration has begun.

All sections of a course must use the same prerequisites or corequisites that have been approved for that course except as noted below.

Departments may not add prereqs or coreqs to the section Comments field of the online Schedule of Classes except as noted below:

Exceptions:

Blanket courses: X01 through X10 (Research & Scholarship, Independent Study, Thesis/Dissertation, Writing & Conference, Reading & Conference, Special Problems/Special Projects, Seminar, Workshop, Practicum/Clinical Experience, Internship/Work Experience)

Special Topics courses, X99: Note–there are still some courses titled “Special Topics” that do not follow the X99 numbering convention. These will be treated as X99s.

These two exceptions are handled at the section level (each CRN).

Prereqs enforced by Banner are coded at the section level in SSAPREQ.

Coreqs (Banner-enforced corequisites) are coded at the section level in SSADETL.

Prereqs and coreqs enforced after registration by the instructor or department cannot be coded at the section level in SSASECT but may be listed in the section's Comments field.

Graduate-level courses that have undergraduate prereqs that are not enforced by Banner. These prereqs may be deleted without a category II. Email your request to the catalog coordinator.

When exceptions may be added:

Departments may add enforced prereqs to blanket courses and special topics course sections without Category II proposals, as long as no enrollment has occurred.

If students have enrolled before the enforced prereqs were requested to be added to a CRN, Associate Registrar Tom Watts decides to add it or not. Such changes are rarely approved.

Adding Course Sections - Corvallis

Adding Course Sections on Corvallis Campus

(Departmental Use Only)

Adding Course Sections - Cascades

Adding Course Sections-OSU Cascades Campus

(Departmental Use Only)

College & Department Contacts

To reserve classroom space or schedule a CRN, contact your authorized representative below. They will contact Scheduling in the Registrar's Office:

Revised 5/24/2013

Protocols

Classroom Policies

View this section for detailed information about classroom policies including room assignment, access for students with disabilities, maintenance, and appropriate use of facilities.

Credit & Contact Hours

The Office of Academic Planning & Assessment provides a definition of the correlation between credits and contact hours.

Zone Requirements

This class and classroom scheduling protocol helps students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

Reserved Seating for CRNs

Seats in a class can be reserved for students in particular majors. The remaining seats may be reserved for students regardless of major.

Reserved seats must be entered in Banner before enrollment opens. Reserved Seating cannot be deleted once enrollment in the section has occurred.

Reserved Seating Example:

5 seats reserved for physics majors
10 seats open to non-physics majors
Maximum capacity of this class = 15

When the 5 reserved seats are full, any other physics major attempting to register for this class will receive a "Closed Reserve" error message. To get a 6th physics major into the class, the department can give that student a CAP (Capacity) override. Giving a physics major an override into the class does not lower the number of not-reserved seats, but instead will increase the total number of students in the class to 16.

When the 10 open seats are full, any other non-physics major attempting to register for this class will receive a "Closed Reserve" error message. The department may choose to give that student a CAP (Capacity) override, in which case the total number of seats in the class will increase by one.

How to indicate Reserved Seats on the SSR1000 report

In the SEAT column, write the major code/number of seats to be reserved for that major.

Example:

Writing "307/10," will reserve 10 seats for Computer Science (307) majors.

Optional: Wait Listing

If you want wait listing, a value should be determined for each reserved major.

Example:

Physics—Wait list 3
Computer Science—Wait list 2
Mechanical Engineering—Wait list 0
Total Wait List = 5

How to override Reserved Seats

To allow a student to register beyond the specified number of seats, use SFASRPO. The override code is CAP.

Reserved seats will be indicated in the Schedule of Classes.

Scheduling Deadlines

Scheduling General Purpose Rooms

Schedule25

The university assigns classes to general purpose classrooms using Schedule25 (S25), a room scheduling software.

• Departmentally controlled classrooms are assigned as requested by departments.
• General purpose classrooms are assigned based on class size (with priority given to larger classes), room features and attributes, and proximity to department offices.

S25 helps achieve optimal classroom utilization. Manual schedule adjustments will always be necessary, but the bulk of room scheduling will be automated thus enabling staff to shift their attention to more complex scheduling processes.

SSR1000 Instructions

Departmental Building Preference & Attribute Requirements

The Building Preferences are buildings you would prefer to be in when assigned a General Purpose room.

Instructions for Updating SSR1000

Learn how to process your department's SSR1000.

SSR1000 Definitions

This section provides a detailed chart that defines the fields of the SSR1000 for schedulers.

Valid GP Room Attributes

Communicate your classroom needs to the scheduling department through by requesting the appropriate attributes to meet the teaching needs of your instructors.

Classroom Attribute Codes

Click here to view the list of Valid Room Attributes.

Computer Station Classrooms

Click room number for description.

The computer rooms do not "roll over" each term — you need to contact Scheduling each term. Please know the room you want and its attributes before you contact us; we just schedule them.

Instructors and students will need an ONID account to log in. Visit the room before your first class to insure it meets your needs and that the software you need is available.

Hardware & software questions: Contact Russ Born, 7-3123, in 120A Milne Computer Center.

Enhanced Classrooms

Enhanced Classrooms are computer-equipped and networked to campus servers and to the Internet for complete large screen computer data and video projection for classes ranging in size from 50 to 750. A faculty member can now come into the room, open the teaching podium, turn on the equipment and begin instruction immediately. A full-time support person is on-call to assist faculty with equipment or network problems. Please see Webviewer for enhanced classrooms.

Kidder & Owen Hall Rooms

Kidder Hall 278, Owen Hall 102 and Owen 106 are specially equipped television classrooms used for distance education interactive classes. Situations may arise in which another class needs one these rooms during your scheduled class time. If that happens, you must relocate your class or event. Scheduling in the Registrar's Office, 737-2181, will assist you. If you anticipate a problem, or do not want to take the chance of having to move during the term, tell Scheduling so they can assign you a different room.

Kidder 278

Kidder 278 is a General Purpose Classroom that is limited to certain equipment. The room features a dry erase marking board, a VHS videotape player, television monitor, and computer scan converter. The room is not equipped with a projection screen. If you need to use an overhead projector, slide projector or motion picture projector you will need to be relocated to a different room. Although this room has a scan converter that may be used with a computer, its resolution is only suited for presentation with 24-point or larger fonts. Kidder 278 is kept locked by means of an electronic door lock. You will be assigned a code for unlocking and locking the door. Be sure to lock the door when you leave. There are microphones fastened to the desks. Please ask your students not to play with or damage them. The cost to replace them is more than $250 each. If you have questions about the interactive television features in Kidder 278, contact John W. Myers in Kidd 142B, 737-0596.

Owen 102

Owen 102 is a distance education classroom for interactive television classes or events AND an enhanced room. It is a computer capable, general purpose lecture room that allows for big-screen projection of an instructor's computer. If you have questions about this system, contact Albert Berglund in Kidd 109, 737-6428.

Building Preferences & Attribute Requirements

The Building Preferences are buildings you would prefer to be in when assigned a General Purpose room. The Required Attributes are the attributes you require - not desire these rooms to have.

Visit the Building Preferences & Attribute Requirements page for this information.

Scheduling Classrooms with Schedule 25

The university assigns classes to general purpose classrooms using Schedule25 (S25), a room scheduling software.

• Departmentally controlled classrooms are assigned as requested by departments.
• General purpose classrooms are assigned based on class size (with priority given to larger classes), room features and attributes, and proximity to department offices.

S25 helps achieve optimal classroom utilization. Manual schedule adjustments will always be necessary, but the bulk of room scheduling will be automated thus enabling staff to shift their attention to more complex scheduling processes.

Application for Graduation

To submit an application for graduation:

1) The student should login to their Online Services

2) Enter the Student Records menu

3) Choose Apply for Graduation

4) The application will display their existing curriculum. If this curriculum is not the curriculum with which they intend to graduate, they should; stop, exit the application, and change their program before returning to complete the application.

From this same Student Records menu they may also view existing applications for graduation, cancel an existing application for graduation, and confirm their intention to attend commencement.

Please keep the following in mind when advising for the use of the online application for graduation:

1) Undergraduates must be of senior standing before being eligible to submit an application.

2) Students who wish to change graduation dates or program information after the first application must cancel their existing application for graduation and file an new application in accordance with the stated deadline.

3) Students receiving more than two degrees will need to contact the Registrar’s office for assistance.

4) Students should make all necessary changes to their program prior to submitting an application for graduation. In the interest of providing accurate degree audits, it is imperative that the curriculum under which the student applies for graduation accurately reflects their educational goals.

Double Degrees, Dual Majors, Honors Degrees, Certificates

Double Degrees

A student may earn multiple degrees simultaneously. Additional degrees may also be earned subsequent to a prior degree award. The degrees may be offered by the same college, or by different colleges. For each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one degree. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees. Each degree awarded will be recorded as a separate degree award on the student’s record. The student will also receive a separate diploma for each degree awarded (See Academic Regulations 26).

Some programs, such as the Education Double Degree or the International Degree, require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though the requirements for the other degree is not yet met.

Dual (or Multiple) Majors

Though less common, a student may receive a single degree with multiple majors.  Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.

When the degree is awarded there will be one degree award with two majors recorded on the student’s record.  The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (See Academic Regulations 27).

Honors Degrees

Students completing the honors college curriculum receive an honors degree in the college of their major, e.g. HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases it might be possible for an Honors College student to earn multiple degrees simultaneously, each of which would be recorded as an Honors degree.

Students seeking an honors degree must meet the requirements of the Honors College in order to receive their degree. Students that complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g. Honors Bachelor of Science, etc…).

Certificates

Students completing a certificate concurrently with their major must apply for graduation twice – one graduation application for the major and another graduation application for the certificate.

When the certificate is awarded, it will be recorded on the student’s transcript.

Advisor & Registrar Roles

The Advisor Role

• Select Students by Graduation term
• Review audit for Accuracy and completeness
• Notify Students if curriculum change is needed (i.e. add a minor)
• Create Substitutions and exceptions for Major, Option, Minor or Bacc Core for area of responsibility
• Create Checklist Notes for Registrars (DEGR1, DEGR2, DEGR3)
• Goal is completed Degree Checklist Intro to MyDegrees documentation is available to assist you in the use of the sytem.

The Registrar Role

• Select students by Graduation Term
• Review University Degree  Requirements
• Review Checklist Notes from Advisors (DEGR1, DEGR2, DEGR3)
• Clear exceptions as necessary
• Re-run Degree Audits for most current Degree Checklist without current or future registration.
• Review Audits for completeness and Checklist Notes from Advisors
• Communicate progress to students:
  • Email ONID account with information about the clearance process and any existing deficiencies.
  • Deficiencies that would prevent the awarding of the degree will be recorded as a graduation hold which is visible via Online Services.
• Produce PDF of Final Audit for storage in NOLIJ
• Award Degrees

Degree Clearance Timeline

If requirements aren’t met.

Any unmet requirements indicated on the degree audit must be resolved prior to a degree being awarded. In the event that a student is unable to graduate at the end of the term for which you have applied they should be directed to cancel their existing application for graduation and submit a new application for the future term in which they will complete their requirements.

When will degrees be awarded?

Degree clearance requires approximately 4 weeks after the conclusion of the term. When degrees are awarded they will be posted to student transcripts where they may view it. Also, the Office of the Registrar will send a notice of congratulation to the student ONID email address once the degree is awarded. It is the responsibility of the student to confirm their degree award.

MyDegrees Exceptions Access Policy

MyDegrees allows a user who has exception privileges to apply exceptions to a Students audit to clear degree requirements.  These exceptions are part of the audit trail of the degree clearance process.  The product does not have a relationship built between Advisor/Faculty and Student and the types of exceptions that an Advisor/Faculty may apply to a student’s audit.  The User with exception privileges has a responsibility to apply exceptions only  to students assigned to the user’s departmental real of study.  Exceptions are not to be applied to University level requirements.  University Level Requirements are the responsibility of the Registrars to review and apply exceptions as necessary. 

No exceptions are to be applied outside of the users of the departmental responsibilities or to University level requirements.  Users who use their exceptions privileges inappropriately will receive a warning and the exception reversed.  If continued violations occur, the user’s privileges for applying exceptions will be revoked.

Commencement



Diplomas

Access & Security

Who Can Enter Grades Online?

Faculty members who have been listed by their department as the primary instructors. Non-primary instructors with a percent workload responsibility of greater than 0%, who have been identified in Banner as "graders" and are cleared for online grading access.

What if the instructor is unable to access the course?

If a faculty member is not able to obtain their CRN online for grading purposes, it may be because this person has not been formally listed as an instructor on SSASECT or SYASECT in Banner.

Access Banner and follow these steps:

• Contact Schedule Desk to set up new faculty and graders. Once the Schedule Desk has set up the faculty in Banner, proceed to the next step.


• Access SYASECT. Enter term and CRN. Next block. (Note: Grey colored areas are for Registrar's office use only.) Click on first empty ID box. Enter ID and tab. If the individual you are adding does not have teaching responsibility, you must change the percentage from 100 to zero. If they do have teaching responsibility, you may adjust the percentages so they equal 100%. Save entry. In some cases you may need to override the entry due to a time conflict. Simply type a capital O in the O (override) column and save entry.


• You have now tied the grader to a specific course.

Secure Submission Guidelines for Grade Changes and Removal of Incomplete forms.

All Change of Grade and Removal of Incompletes over one year require that a form be completed and submitted to the Office of the Registrar. The form must be signed by an instructor of record and the department chair. An instructor of record is defined as an instructor listed on the section of the course on SSASECT or SYASECT. The departmental grade contact is not considered an instructor. Incorrect or missing information on the form will cause a delay in processing.

The form may be submitted via one of the following methods:

In Person: Forms signed by the instructor and department chair may be brought to the Registrar's Office. The instructor, departmental grade contact or department chair may deliver the form in person. Photo ID will be verified. Verification of the instructor, instructor signature, and grade mode listed on the form will also be verified at the time the form is turned in.

Campus Mail or US Postal Service: Forms signed by the instructor and department chair may be forwarded to the Registrar's Office via campus mail or US postal service. All signed forms must be received in a sealed departmental envelope with the signature of the instructor, or departmental grade contact, or department chair across the seal. Once received by the Registrar's Office, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.

Departmental Fax: Forms signed by the instructor and department chair may be faxed to the Registrar's Office accompanied by a departmental fax cover sheet signed by the instructor, or departmental grade contact, or department chair. Once received by the Registrar's Office, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.

Grade Records Retention

It is important that all instructors who assign grades to students, and all academic departments, comply with the Oregon Administrative Rule (section 166-475-0110 Student Records) governing instructors' grade records.

Incomplete Grade Policy

Online Grade Change

The online change of grade function will allow changes of grade, for corrections to initial grades, submission of late grades and removal of incomplete grades.

Access and Security

The same access & security rules apply to online grade changes as apply to web grading.  The faculty member entering the initial grade is identified by ID number as part of the original grade submission, and grade changes will be identified in the same way.

Change of Instructor

If a change of grade or removal of incomplete is necessary for a section where the original instructor is no longer with the university, the academic department will have to add the faculty member who is reviewing the course material to the section.

Any questions on adding instructors to a section should be addressed to the department chair or the department grade contact.

Online Grade Change Process

The online change of grades process is most similar to the Keyed Data Entry option for entering final grades.  In the Faculty & Advisors section of the account, the Final Grades - Change Posted Grades function is one of the options within the Final Grades menu.  View the step-by-step instructions for additional information.

Online Grade Change Restrictions

An online change of grade cannot be completed for students who have graduated.  A Change of Grade form may be submitted within three months of the final degree conferral.

An academic record where no other degree objective is being pursued is permanently locked/frozen three months after the final degree conferral, and all subsequent grade change requests will be denied.

Timeframe for Online Changes

Online changes to grades will be allowed for up to one academic year from the term when the course was taken.  Any changes that are for a course older than one year will have to be made via a Change of Grade form, submitted to the Registrars Office.

Questions?

Any questions on the use of online grade changes can be directed to the Registrar’s Office: Tom Watts, Amy Flint, and Nancy Laurence (7-4048) are available for questions.

OSU's Grading System

* Grade mark not enterable by faculty. Entered by Registrar's Office.

Refer to Academic Regulation 17 and the Grades, Regulations, & Records section of the OSU General Catalog for additional information.

Web Grading for Final Grades

Grade Deadlines

Consult these charts to find out when grades are due for the term. Note: In Summer term the deadlines vary according to the session in which the course is being held.

How to Enter Grades Online (Keyed Entry) (File Upload) (Upload from Blackboard)

Keyed Entry, File Upload, and Upload from Blackboard are three options avaiable for instructors to submit their final grades.

Who Can Submit Grades

Find out who is eligible to submit grades for a course. Also, we provide detailed instructions for how to assign an instructor to a course that they may submit grades.

Monitoring Grade Processing

Our office greatly appreciates the assitance of departmental staff in the monitoring of grade processing in their departments. This section provides methods and instructions for obtaining missing grade reports.

Web Grading FAQ's

Have a question not answered in the sections above? See if the answer is in the frequently asked questions.

Blackboard Access for T.A.'s

Dates & Deadlines

The academic calendar defines the dates & deadlines for registration transactions within a given term. You may use this calendar to view dates and deadlines for different terms. Please refer to this calendar often.

Sunday, May 19th 2013

Fall Term 2013 Priority Registration

Monday, May 27th 2013

Memorial Day Holiday

Monday, Jun 3rd 2013

Dead Week, Spring Term 2013.

Thursday, Jun 6th 2013

Fall Term 2013 Priority Registration

Friday, Jun 7th 2013

Fall Term 2013: Continuing Registration & Course Add/Drop

Last Day for Total Withdrawal from the University for the Term.

Monday, Jun 10th 2013

Finals Week, Spring Term 2013

Friday, Jun 14th 2013

End of Spring Term 2013.

Saturday, Jun 15th 2013

Commencement 2013

Monday, Jun 17th 2013

(Session 6) Inter-session/Zero-Week

Final Grades Due in Registrar's Office.

Wednesday, Jun 19th 2013

Grades Available on Web

Monday, Jun 24th 2013

(Session 1) 11-Week Session

START: Summer Advising

(Session 2) First 4-Week Session

(Session 3) 8-Week Session

Tuesday, Jun 25th 2013

Verification of Enrollment Begins

Thursday, Jul 4th 2013

Independence Day Holiday

Friday, Jul 5th 2013

Deadline to Apply for Graduation Degree Audit

Finding Courses

Search for courses using the online Schedule of Classes

Using the online schedule of classes you can search class listings in several ways. You can define your criteria in the Search All Schedules of Classes. If you know you are looking for something more specific you can begin your search in a specific subsection such as Baccalaureate Core Schedules or Undergraduate Schedules by Subject. Once you’ve defined your criteria and located the course/courses that you are interested in make note of the CRN for registration purposes.

Need to find a baccalaureate core course?

Watch our Searching for Baccalaureate Core Courses video tutorial or go straight to the baccalaureate core courses section of the general catalog.

Do you have concerns about building accessibility?

Visit the campus accessibility site maintained by Disability Access Services and learn the about the accessibility of buildings on campus.

Do you need to search for a course from a prior term?

Find courses schedulede over the previous two years in the online catalog archives.

PDFs of all past schedules of classes are available in ScholarsArchive@OSU at http://ir.library.oregonstate.edu/xmlui/handle/1957/2049.

Prerequisite Enforcement

The official prerequisite policy is available for you to review. Also, for your convenience we have provided additional information here that you may find helpful.

Definitions:

• Prerequisite–a course(s) that must be satisfactorily completed before enrolling in another course.
• Concurrent–a prerequisite course that could be taken either concurrently with or completed before another course.
• Co-requisite–a course that must be taken concurrently with another course.

Remember:

• All sections of the same course will carry the same prerequisite. Prerequisites should only be enforced where there is substantial evidence that a specific prerequisite course is essential for success in a given class. Departments should be selective and targeted in their decisions.
• Enforcing prerequisites for 100- or 200-level courses (with the exception of certain courses such as math or foreign language) should be greatly limited. Students will have real difficulty fulfilling bacc core requirements in a timely manner if many of these courses require the completion of course prerequisites. Also, students who are dually enrolled will be at a disadvantage because their partner school enrollments are not entered into their Banner records until after the next term begins.
• Departments are encouraged to review their decisions regarding OSU equivalents for transfer courses and make certain they are up-to-date and complete. Revisions and changes coded into Banner, by submission to the Office of Admission, will help reduce the number of students who are seeking exceptions and the amount of time all concerned have to spend dealing with special permissions. Keep in mind, most students have transfer credit as part of their academic history.
• Be prepared to handle exceptions and appeals from students in a rapid manner. Students register 24 hours a day, 7 days a week and often must compete for available space in classes. A delay of 2 or 3 days could mean the student loses his/her one window of opportunity to claim a seat in a class.
• Expect slightly lower enrollments in courses with enforced prerequisites. Drops in enrollment may be temporary for the first few terms of enforcement or they may indicate permanent patterns as well. Some students will shy away from elective courses that have enforced prerequisites.

What prerequisites will be checked during registration?

Only those courses—selected by the departments—with a specific subject prefix and number, such as MTH 111, that have been completed with a passing grade of D– or better prior to enrollment or concurrent with the course being registered for. Some colleges have higher minimum passing grade requirements.

How does course prerequisite checking work during registration?

Banner checks the student's academic record, including transfer credit, to see if the prerequisite course has been successfully completed with a passing grade. If the course was not successfully completed, the student will be told the prerequisite has not been met and he or she will not be allowed to register for that course. Prerequisite checking will occur for all students who wish to take the course, regardless of level, rank, or college.

Banner also counts as "satisfied" any prerequisite that the student is currently enrolled in. However, if the student fails to satisfactorily complete the currently enrolled prerequisite course after registration, he or she will be disenrolled from the next term's course (effective for winter 2012 registration).

What course prerequisites CAN Banner enforce

• Specific courses with subject and number, e.g. SOC 204, that are satisfactorily completed.
• Transfer equivalents to OSU courses articulated by the Office of Admissions.
• Standardized placement test scores that have been recorded in Banner.

What course prerequisites CANNOT be enforced by Banner?

• Generic courses, such as a "social science course"
• Courses not offered by OSU
• Transfer credit that has not been articulated to a specific OSU subject/number, such as LDT and UDT course numbers
• Older OSU courses (pre 1990) no longer contained in our Banner catalog
• Courses for which the student received a mark of N, W, I, F, U, AU, Y
• Undergraduate-level prereqs for graduate-level courses (The system does not search undergraduate transcripts of graduate students.)

Will we still have prerequisites that are not enforced?

Yes, departments may continue to list prereqs that are not enforced during registration. Such prereqs may be enforced at the instructor's or department's discretion after registration. Both types of prereqs will be listed in the General Catalog and online Schedule of Classes (SOC) and labeled as "PREREQS:"

How do transfer credits satisfy prerequisites?

Transfer credits are brought into a student's OSU record when the Office of Admissions articulates those credits to OSU equivalents as directed by departments. Where there are no direct equivalents, the transfer credit will not count toward prerequisite compliance during registration without an override exception being granted by the department.

How will we handle exceptions and appeals?

Some students who do not meet prerequisites may wish to appeal to the offering department for an exception. Departments will be able to grant exceptions by entering overrides into Banner. Overrides will then allow the student to continue with their registration. If desired, override permissions may be entered into Banner in advance to the start of registration, with an override code of PREQ.

Questions?

Contact Larry Bulling at 7-9889 or email larry.bulling@oregonstate.edu.

Priority Registration

Add Content Here

Restriction Overrides

This procedure allows a student access to a course they would otherwise be restricted from enrolling in.

1) Type "SFASRPO" into the Direct Access box on Banner's General Menu screen in order to access the Student Restriction Permit-Override Form.

2) Fill in the ID and Term boxes.
Term example: ID of Student needing restriction override, Term: 201201

3) Page down to Permit box.

4) Enter Permit-Override Code. (See codes below.)

5) Tab to CRN box and enter specific course CRN.

6) Save the entry to complete your transaction.

7) The students can now register themselves on the Web.

Restriction Permit—Override Codes

Tuition & Fee Payment

To maintain registration eligibility for each term a student must keep their account in good standing. Visit the Business Affairs website for detailed information available about student billing.

Statements

Students can view their bill via their Online Services in the Student Account Information menu.

When is payment due?

E-bill statements are sent to ONID accounts on the 5^th of the month. Balances not paid by the 1^st of the following month considered past due and interest begins to accrue.

Payment Options

Bills may be paid via e-check, personal check, money order, cash, or credit card.

Waitlisting

If the course you want to enroll in is closed see if it has an available wait-list. Courses can be wait-listed online during Phase II of registration; refer to the priority registration calendar.

Watch a how-to video about how to waitlist courses

If you’ve never waitlisted a course before watch the Waitlisting Video to get started.

If you know the CRN of the course; login to the Online Services, choose the Registration menu, choose Add/Drop classes, scroll to the bottom of the page, enter the CRN and click submit. The page will reload. Scroll to the bottom, use the action column to choose wait-list, and click submit again. Scroll to the bottom of the page and verify that you have been wait-listed for the course.

To wait-list a course using the Class Search feature; login to the Online Services, choose the Registration menu, choose Add/Drop classes, scroll to the bottom of the page, and click Class Search. Here you can define the criteria for the course you are looking for. Once the course is identified select it and click Add to Worksheet. The Add/Drop classes page will reload. Submit the request. Scroll to the bottom, use the action column to choose wait-list, and click submit again. Scroll to the bottom of the page and verify that you have been wait-listed for the course.

Wait List Info.

With the exception of Summer term, wait listing will be available only in Phase 2 of the priority registration schedule.

Not all classes will have wait listing. Departments will choose which sections will have a wait list. The online schedule and course look up will display wait list details for each section including the wait list maximum and the remaining wait list seats.

All registration restrictions (prerequisites, major/minor/option, etc...), with the exception of Duplicates, Links, and Time conflicts, are enforced at the time a student wait lists the course. However any, duplicates, links, and time conflicts must be resolved at the time the student enrolls in the waitlisted course.

Wait listing remains active through Sunday midnight at the beginning of the second week of classes. Students may wait list up to 3 courses.

Check out our WL FAQ's for more information.

How Does It Work?

Once you are on the wait list for a course monitor your ONID email account frequently.

When an opening becomes available you will receive an email directing you to return to your registration and enroll in the course within the designated 24 hour window.

If you do not enroll in the course within 24 hours you will be removed from the wait list.

At the time you attempt to register for the course the system will check for registration errors including; Time Conflicts, Duplicates, and Link Errors . If you have a registration error, you must resolve it and enroll within the 24 hours or you will be removed from the wait list and the available seat will be passed on to the next student on the waitlist. 

Exams, Repeated Courses, & More

Grades, Honor Roll, & Academic Standing

Institutional Degree Requirements

Institutional Requirements for Baccalaureate Degrees (Academic Regulation 25)

The institutional requirements for baccalaureate degrees are described in Academic Regulation 25.In addition to institutional requirements students must meet college and departmental requirements for a baccalaureate degree.

Substitutions

Requests for substitutions should be submitted to the appropriate authority as stated in Academic Regulation 28.

Commencement

As stated in Academic Regulation 29 attendance at graduation exercises is optional and attending students are responsible for declaring whether or not they will attend commencement. For further details visit the Degrees & Graduation section of this site.

Concurrent/Subsequent Baccalaureate Degrees or Credentials

Academic regulations 26 and 27 govern the requirements for the awarding of additional baccalaureate degrees or credentials.

Registration Regulations

Computing Resources

Examination Policies

Guidelines for Release of Email Addresses

OSU Discrimination and Harassment Policies

Prerequisite Policy

Record Retention (OAR ‘s)

Re-Use of Course Numbers

Six-Year Moratorium on the Re-Use of Course Numbers:

If a non-credit or academic credit bearing course is discontinued, that course number may not be re-used within six years of the last time that course was offered at Oregon State University. Any exceptions to this rule are solely at the discretion of the University Registrar.

Student Conduct and Community Standards

Student Jury Duty Service

Students Called to Active Military Duty

Unauthorized Peer-to-Peer File Sharing and Other Copyright Infringement

Student Bereavement

Academic Advising Council

Guidelines for Students, Faculty and Professional Staff Regarding Student Bereavement

Oregon State University (OSU) recognizes students may experience times of grief and bereavement due to the loss of someone close. The development of the Student Bereavement Guidelines was a collaborative effort of the Faculty Senate Executive Committee and Academic Advising Council, Academic Affairs and the Office of the Dean of Student Life. The guidelines are intended to help students and faculty navigate a difficult situation while supporting academic success.

Students:  In the unfortunate event that you experience the loss of a parent, guardian, sibling, spouse, roommate, or other person close to you, please notify or have a friend or family member notify your instructor(s) and academic advisor(s) if an absence is needed. Should you need to be absent from classes, please remember that you are responsible for providing documentation of the death or funeral services attended to your academic advisor(s).  Documentation may include, but is not limited to a Memorial Service program or newspaper/website obituary notice.

If you are absent, upon your return to OSU please arrange to meet with your instructor(s) and advisor(s) to discuss options and strategies for catching up with missed academic work and for completing the term successfully, if possible. Consideration for academic assistance and the opportunity to complete the course are at the discretion of your instructor(s) and dependent on the nature of the course.  Your advisor(s) can also help you access support resources in the OSU community, such as Counseling and Psychological Services (CAPS) and Religious Life at OSU staff.  OSU recognizes that in the immediate aftermath of a tragic loss, the farthest thing from your mind may be your academic situation. However, when you are ready and able to resume your studies or to take appropriate steps affecting your academic future, we in the OSU community are available to help you.

For additional information regarding absences from classes or Academic Regulations, please refer to the Dean of Student Life FAQs page:  http://oregonstate.edu/deanofstudents/faculty/absences

Faculty:  The student is responsible for providing academic advisor(s) with documentation of the death or funeral service attended.   The advisor(s) will notify instructors of the receipt of documentation.  Documentation may include, but is not limited to, a Memorial Service program or newspaper/website obituary notice.  Given proper documentation, the instructor may choose to excuse the student from class absences and provide the opportunity to earn equivalent credit and to demonstrate evidence of meeting the learning outcomes for missed assignments or assessments.  Consideration for academic assistance and the opportunity to complete the course through alternate arrangements are at the discretion of the instructor and dependent on the nature of the course. 

In support of these guidelines, it is hoped that OSU instructors will not penalize students who have provided verification of their bereavement needs. Additionally, OSU instructors are asked to offer reasonable compensatory experiences if appropriate, to ensure that students’ academic progress in the course will not be unduly compromised. These might include extending deadlines, allowing make-up exams,  recalculating the weighting of scores from other course assignments or exams, or offering an Incomplete, to name a few. The Center for Teaching and Learning is available to consult with instructors about options for designing compensatory experiences (541-737-2804; ctl@oregonstate.edu). It is up to the instructor to determine what constitutes a reasonable compensatory experience in a given course.

Undergraduate Planned Educational Leave Program

Blackboard Access for T.A.'s

Guidelines for Release of Information

What, if anything, can I release?

The following steps provide a simple means to determine what information may be released. Release of any information other than that listed in Step 3 may have serious legal implications. If you receive a request for information other than what is covered in these steps, refer the inquirer to the Registrar's Office. Refer ALL inquiries under the USA PATRIOT Act to the Registrar's Office.

All access and use at Oregon State University of the Social Security Number is prohibited except for meeting federal or state requirements, compliance and reporting.

You may copy these guidelines as needed, or request additional copies from the Registrar's Office. We suggest that you keep a copy by your telephone for ready reference.

Step 1

Check the confidentiality of the student's records. Has the student restricted the release of all information?

• Look at the grade roster or class roster. If a student's record is confidential you will see a dash before the student's name.
• Sign on to Banner and go to SGASTDN or SGASTDQ or SPAIDEN. Enter the student's ID number. If this student's information is confidential, Banner will show *CONFIDENTIAL* in the upper left portion of the form. You also can see this on SAAADMS, SFAREGS, SFASRPO, SHATERM, SPAPERS, and other forms that access the student's record.
• If you do not have access to Banner, ask someone who has access to check the student's record for you, or call the Registrar's Office for help, 541-737-4048.

Step 2

If the student's record is CONFIDENTIAL, you must respond to the inquiry in a way that does not acknowledge the student's existence on campus. An example, "There is no information available on that person." If the person inquiring persists, you might suggest that they ask the student in question to contact the Registrar's Office directly, or refer the caller to the Registrar's Office.

Step 3

If the student's records are NOT confidential, then determine what information about the student is being requested. Oregon State University will provide only the following Directory Information to all inquiries without students' written consent. Non-directory Information may not be released without written consent.

Step 4

If anything other than the above information is requested the request should be denied. Refer all inquiries from law enforcement officials directly to the Registrar's Office. If there are other unusual and extraordinary circumstances, refer the request to:

NO information may be released about students who have established confidentiality of their records.

Retention & Statistics

Information Online

Learn more about information, such as alert notification, directory information, registration information, and more. Read more in the Student Information Online section of the General Catalog.

Record Retention (OAR ‘s)

What records do we retain? How long do we keep them? Refer to the Oregon Administrative Rules to find out. Division 20 governs the maintenance of Student Records.

Statistical & Historical Data (Institutional Research)

Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by the Office of Institutional Research.

Student Records - Right to Privacy

Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.