Do you need to change your major, see an advisor, or want more information about general program requirements? Check out information about managing your Academic Program.
Student records access is managed in accordance with federal educational privacy regulations. Know your rights, responsibilities, and how to access information you might need.
Students who've attended OSU after 1991 can view their unofficial transcript or order official transcripts online. Did you attend prior to 1991 and need transcripts? There's a form for that.
Are you a transfer student? Check out this information about how to receive transfer credit for courses taken at other institutions.
Undergraduate students complete the Change of Undergraduate Academic Program form, obtain approval from the head advisor of the college in which the program being declared resides, and return the completed form to the Office of the Registrar.
Graduate students that wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.
Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has a developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:
You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.
Check out the general catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more. The catalog contains a wealth of information. Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and the academic regulations.
You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.
There are two ways to restrict the release of your personal information.
1) You may login to your online services, enter the Personal Information Menu, and choose Directory Profile. Here you may uncheck the box next to any item you do not wish to be displayed. Click Submit Changes to apply your changes.
2) To restrict the release of any of your information complete a Confidentiality Restriction form. Requesting a complete Confidentiality Restriction will prevent employees of OSU from providing any directory or confidential information to you or other parties. When a confidentiality restriction is in place we can only discuss your record with you if you appear in person with picture identification or if you release complete the form to release the restriction.
To remove the confidentiality restriction complete the bottom section of the Confidentiality Restriction form to revoke the restriction.
If you wish to release information to an individual you may complete the Permission to Release Student Education Records form. This form automatically expires in one year. If you wish to continue the release beyond one year you must complete a new form. When completing the form you must authorize a specific individual(s) to be able to obtain your records. Turn the form into the Office of the Registrar and be prepared to show picture identification at that time. The authorized individual must submit a signed written request to our office for your records. Upon receipt of the request and verification of the release an official transcript will be forwarded to the authorized individual.
The university posts campus security statistics in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
What is FERPA? FERPA stands for the Federal Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them. Take the FERPA tutorial to learn more.
Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.
Need to verify your enrollment? OSU reports enrollment information to the National Student Clearinghouse who in turns makes enrollment verifications available, via your online services, to you at no charge. If you have special verification needs you may submit a Certification Request form to the Office of the Registrar. These special requests are subject to a $15 processing fee and require 3 business days to process.
Degree information is also reported to the National Student Clearinghouse and individuals or organizations wishing to verify your degree may do so through the NSC for a small fee. You may also order an official transcript to provide as proof of degrees earned.
Learn more about information, such as alert notification, directory information, registration information, and more…. Read more at the student information online section of the General Catalog.
What records do we retain? How long do we keep them? Refer to the Oregon Administrative Rules to find out. Division 20 governs the maintenance of Student Records.
Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by the Office of Institutional Research.
If you attended OSU Fall Term 1991 or later, you may order a copy of your official transcript via the Online Services.
Click on Online Services Login
If you were enrolled prior to Fall Term 1991, you must submit a completed and signed Official Transcript Request Form to the Registrar's Office. Send the form to: OSU, Office of the Registrar, 102 Kerr Administration Building, Corvallis, OR 97331-2130. Or you may fax it to 541-737-8123.
Transcript requests are generally available for pick-up, or are mailed, after noon of the next business day after the request is received. There is no charge for transcripts. Your financial account must be up-to-date before a transcript can be issued.
Official transcripts mailed to the student are enclosed in a sealed envelope. The transcripts retain their official status as long as the inner envelope is not opened.
Official transcripts cannot be faxed.
Rush processing of orders may be requested. Rush transcript orders will be made available within 2–3 business hours if the order is received in the Registrar's Office prior to noon, Monday–Friday. A Rush Fee of $30.00 will be charged. The fee provides same-day mailing via first class U.S. mail and does not include expedited delivery.
Payment of the rush order surcharge is due with your order. Checks and money orders should be made payable to Oregon State University. If expedited delivery is needed, please contact the Registrar's Office at 541-737-4331 or email@example.com.
If you attended prior to 1991, you may fax a paper transcript request form to 541-737-8123.
Contact the Registrar's Office at 541-737-4331 or firstname.lastname@example.org for additional assistance.
Enter your name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.
Yes. Enter the pick-up person’s name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.
A college code is not necessary. Use the Other option on the 1st page to enter the college name, then enter the department and address on page two to send them your transcript.
Do not finish the order. Click the Main Menu tab at the top and start at step 5 as outlined above. Do not use a college code. Use the Other option on the 1st page to enter the college name, then enter the department and address on page two to send them your transcript.
Do not finish the order. At the top click the Personal Information tab. Select Update Address(es) and Phone(s). Once you have updated your current mailing address click the Main Menu tab at the top and start at step 5 as outlined above.
Contact the Registrar’s Office Transcript Clerk before placing your order.
If you have an additional/matching form that needs to be included with your transcript you will need to contact the Registrar’s Office Transcript Clerk before placing your order.
Complete and submit a paper transcript request form to the Office of the Registrar.
Official non-credit transcripts contain the course subject and number, course title, and grade for non-credit course work (e.g. K–12 or INTO OSU coursework) and can be ordered via the Online Services.
Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the Portland State University website for transcript information.
Unofficial transcripts for students enrolled Fall 1991 or later are available via the Web through Online Services. Unofficial transcripts do not contain details of transfer work as accepted by OSU. Unofficial transcripts are not available for students enrolled prior to Fall Term 1991.
For information on courses from Oregon Colleges and Universities that are accepted in transfer to OSU, see Oregon colleges and universities course equivalencies page. You can also view equivalencies for schools outside of Oregon.
For information on courses from Oregon Community Colleges that transfer to OSU as baccalaureate core credit (courses that meet general education requirements) see baccalaureate core course equivalencies page.
Oregon State University has partnered with Linn-Benton Community College to help identify and award Associate degrees to students that have completed the degree requirements but may be unaware of this achievement.
At the conclusion of week six each term, our office will send OSU transcripts for qualifying degree partnership program students to Linn-Benton. Linn-Benton will evaulate the course work to determine if requirements have been met for an Associate degree at LBCC. LBCC will contact eligible students.
The transfer of records from OSU to LBCC will cease once a student has been awarded an Associate degree from LBCC or applied for their Baccalaureate degree from OSU.
We know our students work hard and we wish to see them justly awarded for the degrees they have earned.
If you have questions or concerns about this process, you may contact:
LBCC: Jane Tillman, email@example.com or call 541-917-4912
OSU Registrar's Office: firstname.lastname@example.org or call 541-737-4331
You may also visit the Degree Partnership Program website for more information.