The Office of the Registrar provides detailed information in this section about a myriad of topics that effect your academic career at OSU. Use this section to find out information about student services available to you. Also, learn how your information is handled by the university and how you can manage your student records.
The university has policies & regulations that govern actions that can be taken by students/faculty/staff; check them out. Detailed registration procedures are also provided here; including information on dates/deadlines, step-by step registration instructions, and even enrollment verification.
Finally, graduation is the goal so check out the information on monitoring your progress, commencement, and diplomas.
Students should monitor their degree requirements throughout their academic career to ensure that they are on track when graduation approaches.
Students must apply for graduation and it is recommended that they apply three terms prior to the term in which they will meet their degree requirements.
Once you’ve applied you need to monitor the progress of your degree review. It is the responsibility of the student to verify that their requirements are met and the degree awarded.
Finally, celebrate your accomplishment by receiving the diploma you’ve worked so hard for; better yet receive it at the commencement ceremony where you can celebrate with your friends, family, and classmates.
Maintaining contact with your advisor is critical to the successful and timely completion of your degree requirements. Regular advising is required for undergraduate students. How often advising is required varies by college; contact your college head advising office for further information.
Use the general catalog to research program requirements and to review the course descriptions of courses you are considering enrolling in.
From the very beginning of your academic career you have access to the degree audit tool to monitor your progress towards your degree. Students can access the tool by clicking this MyDegrees link.
Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:
1) Meet with your advisor once per term.
2) Keep your PIN and GAP codes in a safe place.
3) Take responsibility for learning your degree requirements.
You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.
You may view and search the general catalog online. The general catalog contains information about admissions procedures/policies, degree requirements, course descriptions, academic policies, and more. Use the catalog to research program requirements and to review the course descriptions of courses you are considering enrolling in. You are assigned a “catalog term” for your program. Your catalog term is the term in which you declared your current program of study (degree & major). You are subject to the program requirements that were in effect at that time. Use the general catalog that applies to your catalog term when reviewing your program requirements. There are archived catalogs for prior terms available online.
From the very beginning of your academic career you have access to the MyDegrees degree audit tool to monitor your progress towards your degree. To access the tool, click this link to MyDegrees. You will be required to enter the login information for your student online services. Then choose the Submit MyDegrees button and you will be taken directly to your MyDegrees degree checklist. Keep in mind:
1) Here you can review your Degree Checklist
2) Your Planner is also available for use in future planning
The degree checklist will indicate which degree requirements are met by a check in the box to the left of the requirement. Requirements that are expected to be met by in progress courses will appear with a blue box to the left. Requirements that you still need to complete will have an empty box to the left and will have the words "Still Needed" in the course requirement area. Bear in mind that the inclusion of in progress courses indicates where you will stand if you successfully complete all of your in progress courses. You should review your audit again after the term is complete to verify the results.
The audit is a useful tool for students, but it is not a replacement for regular consultation with your advisor.
Students do not automatically get evaluated for graduation. They must apply for graduation. Access the online application for graduation via Online Services. It is recommended that students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements
According to Academic Regulations 26 a student may earn two or more degrees simultaneously. A student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Students may also earn two or more majors within a single degree program, per Academic Regulations 27. Students completing the honors college curriculum receive a honors degree in the college of their major, e.g. HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English.
The Office of the Registrar will communicate your progress to you in two ways; 1) emails will be sent to your ONID email account with information about the clearance process and any deficiencies you may have, 2) any deficiencies that would prevent the awarding of your degree will be recorded as a graduation hold on your record and are visible in Online Services.
Applications for graduation must be submitted to the Office of the Registrar. They may be filed up to three terms before the expected graduation term so progress can be monitored each term. However, applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements.
Click here for the application for graduation (you will need to enter your Online Services login information before being taken to the application).
From the Student Records menu you may also view existing applications for graduation, cancel an existing application for graduation, and confirm your intention to attend commencement.
A student may earn multiple degrees simultaneously. Additional degrees may also be earned subsequent to a prior degree award. The degrees may be offered by the same college, or by different colleges. For each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one degree. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees. Each degree awarded will be recorded as a separate degree award on the student’s record. The student will also receive a separate diploma for each degree awarded (See Academic Regulations 26).
Some programs, such as the Education Double Degree or the International Degree, require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though the requirements for the other degree is not yet met.
Though less common, a student may receive a single degree with multiple majors. Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.
When the degree is awarded there will be one degree award with two majors recorded on the student’s record. The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (See Academic Regulations 27).
Students completing the honors college curriculum receive an honors degree in the college of their major, e.g. HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases it might be possible for an Honors College student to earn multiple degrees simultaneously, each of which would be recorded as an Honors degree.
Students seeking an honors degree must meet the requirements of the Honors College in order to receive their degree. Students that complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g. Honors Bachelor of Science, etc…).
Students completing a certificate concurrently with their major must apply for graduation twice – one graduation application for the major and another graduation application for the certificate.
When the certificate is awarded, it will be recorded on the student’s transcript.
When an application for graduation is submitted the Office of the Registrar will inform your advisor that you are pending graduation for the term. Check your degree progress using your MyDegrees degree checklist. If you haven’t done so recently, you should meet with your advisor to verify that you are on track to meet your requirements. Any unmet requirements indicated on your degree audit must be resolved prior to a degree being awarded.
College/departmental advisors will review your record to verify the completion of baccalaureate core, degree, major, minor, option, and college requirements. The Office of the Registrar verifies completion of the remaining institutional requirements.
Academic Regulation 25 defines Institutional Requirements for Baccalaureate Degrees. Questions regarding your ability to graduate as planned or regarding specific college/major/minor/option requirements should be directed to your academic advisor.
During the term in which you have applied to graduate your record will be evaluated several times to determine if you have met graduation requirements. Any deficiencies will be recorded as a graduation hold on your student record. Check your holds by logging into your Online Services, choose the Student Records menu, and click on View Holds. Also, continue to monitor your progress in MyDegrees. You will be responsible for monitoring your progress and checking your holds throughout your final term because your progress and holds will be updated continuously as changes to your record occur. Check your ONID email regularly.
In the event that you will be unable to graduate at the end of the term for which you have applied you should cancel your existing application for graduation and submit a new application for the future term in which you will complete your requirements.
Degree clearance requires approximately 4 weeks after the conclusion of the term. When your degree requirements are completed your degree award will be posted to your transcript where you may view it. Also, the Office of the Registrar will send a notice of congratulation to your ONID student email address once your degree is awarded. It is your responsibility to consult your OSU transcript to confirm your degree award.
Students who have applied after April 1 for (Summer or Fall term) graduation will not be mailed a Commencement pamphlet. The pamphlet is published on the web, accessible through the Registrar’s homepage via the Commencement link. Information is also located on the Commencement website: http://oregonstate.edu/commencement/.
Verifying your degree on the Web
Degrees awarded by Oregon State University are recorded with the National Student Clearinghouse. Students, employers, and other organizations may request verification of a degree directly from the NSC by visiting their website and submitting a request.
Verifying your degree with a transcript
A student may verify degrees awarded by ordering an official OSU transcript. The official transcript may be ordered through Online Services and sent to whatever address you specify. You may also elect to pick up your diploma at the Office of the Registrar. Be prepared to show your picture identification if picking up a transcript. Transcripts may be ordered in advance with the special handling instruction “Hold for Degree”. Orders with this instruction will be sent automatically upon the completion of the degree award process.
From admission to graduation there are academic regulations to guide you. It is important to be aware of and regularly consult academic regulations. By educating yourself about university regulations you will be aware of your available options, existing restrictions, and university requirements.
Some academic regulations afford you the opportunity to request certain actions be taken. In these instances the university provides structured policies & procedures by which requests can be submitted, reviewed, and decisions rendered.
Maintaining regular contact with your academic advisor is key to ensuring you are making progress towards earning your degree. The university also provides online tools for students to track their degree requirements. Login to your Online Services, access the Student Records menu, and choose the MyDegrees link to check your degree progress.
The institutional requirements for baccalaureate degrees are described in Academic Regulation 25. In addition to institutional requirements students must meet college and departmental requirements for a baccalaureate degree.
Requests for substitutions should be submitted to the appropriate authority as stated in Academic Regulation 28.
As stated in Academic Regulation 29 attendance at graduation exercises is optional and attending students are responsible for declaring whether or not they will attend commencement. For further details visit the Graduation section of this site.
Academic regulations 26 and 27 govern the requirements for the awarding of additional baccalaureate degrees or credentials.
All registration transactions are subject to the dates & deadlines established in the academic calendar. A request for late change of registration should only be made if circumstances fall within the stated guidelines. Requests for transactions after required deadlines are subject to the review of the Academic Requirements Committee.
The Academic Requirements Committee is a Faculty Senate committee that reviews student petitions for exceptions to Academic Regulations. Students are responsible for knowing and complying with the Academic Regulations and deadlines as published in the academic calendar. Students are responsible for reviewing and acknowledging Academic Requirement Committee petition guidelines for student petitions.
Visit the Late Registration page for detailed instructions for completing and submitting a petition request for a late change of registration.
Students who are academically suspended are denied all privileges of the institution and any organization in any way connected to it until they are reinstated to the university. Therefore, suspended students may not petition the ARC.
Students whose reason to seek an exception to a regulation is solely to alleviate a financial situation may wish to contact the OSU Business Affairs, 541-737-3775. Academic petitions are not approved to resolve financial concerns.
Requests for reinstatement by exception are reviewed by the Academic Standing Committee. Students requesting reinstatement by exception must present all required materials to the Office of the Registrar by the stated filing deadline for the ASC meeting during which their request will be reviewed.
Requests for reinstatement under the conditions of Academic Regulation 22d are reviewed by the Office of the Registrar.
For detailed information on the Reinstatement process visit the Request Reinstatement page.
The Academic Standing Committee addresses requests for exception to Academic Regulation 22. Suspended students who are considering filing a Request for Exception to Academic Regulation 22 should meet with the head advisor of their college to discuss their options. The preparation process generally requires several days; students should allow sufficient time before the ASC meeting to gather and prepare all materials. Students with specific questions should contact their college head advisor, or the Registrar's Office.
The Committee on Academic Standing will consider requests for exceptions to the Reinstatement Rules only in those rare situations in which all four of the following conditions are met:
The committee recognizes that there may be cases which require review and merit exception. Exceptions are imaginable where the term or terms of poor performance are somewhat isolated, and clearly linked to an extraordinary occurrence (such as a health problem) that has been ameliorated, or to unusually challenging circumstances whose impact on the student has been substantially relieved. It must be made clear, however, that exceptions will be granted only rarely. To warrant exception, the academic record should contain evidence that, in the absence of the problem asserted by the student as responsible for the poor performance, the student can succeed; more simply, there should be on record at least one term in which the student performed successfully in courses that contribute to progress toward a degree. Furthermore, the student must present a clear plan of action, endorsed by the head advisor, which includes a program of contact with recognized academic support staff. Finally, advocacy, and not mere "approval," by a head advisor, or by an academic advisor in consultation with the head advisor, is a crucial necessary condition for an exception. Students also may submit evidence of support from other representatives of recognized university support services in addition to, but not in lieu of, letters from departmental and college advisors.
Sept. 26, 2003
Meetings are held in the Registrar’s Conference Room, 102 Kerr Administration Building, unless otherwise noted.
The Academic Standing Committee will meet with all students who initiate their appeal by submitting their Petition for Exception to the Reinstatement Regulations to the Registrar's Office by the appropriate deadline to initiate an appeal indicated below. Students also must submit a complete packet of materials by the deadline specified for each meeting. Students may request an appointment with ASC only when they have submitted a complete packet of documents (in addition to the Petition, this includes the student's letter, the advisor's letter, three terms of projected schedule, the learning contract, and any supplementary documentation).
Reference the committee meeting schedule for available meeting times. Choose the term for which you intend to request reinstatement and view the the meeting dates and filing deadlines. If the student initiates their appeal after this deadline, and if all of the meeting dockets are filled, the student must wait for a meeting later in the term. The student also must file a complete packet by the deadline indicated for each meeting
Oregon State University (OSU) recognizes students may experience times of grief and bereavement due to the loss of someone close. The development of the Student Bereavement Guidelines was a collaborative effort of the Faculty Senate Executive Committee and Academic Advising Council, Academic Affairs and the Office of the Dean of Student Life. The guidelines are intended to help students and faculty navigate a difficult situation while supporting academic success.
Students: In the unfortunate event that you experience the loss of a parent, guardian, sibling, spouse, roommate, or other person close to you, please notify or have a friend or family member notify your instructor(s) and academic advisor(s) if an absence is needed. Should you need to be absent from classes, please remember that you are responsible for providing documentation of the death or funeral services attended to your academic advisor(s). Documentation may include, but is not limited to a Memorial Service program or newspaper/website obituary notice.
If you are absent, upon your return to OSU please arrange to meet with your instructor(s) and advisor(s) to discuss options and strategies for catching up with missed academic work and for completing the term successfully, if possible. Consideration for academic assistance and the opportunity to complete the course are at the discretion of your instructor(s) and dependent on the nature of the course. Your advisor(s) can also help you access support resources in the OSU community, such as Counseling and Psychological Services (CAPS) and Religious Life at OSU staff. OSU recognizes that in the immediate aftermath of a tragic loss, the farthest thing from your mind may be your academic situation. However, when you are ready and able to resume your studies or to take appropriate steps affecting your academic future, we in the OSU community are available to help you.
For additional information regarding absences from classes or Academic Regulations, please refer to the Dean of Student Life FAQs page: http://oregonstate.edu/deanofstudents/faculty/absences
Faculty: The student is responsible for providing academic advisor(s) with documentation of the death or funeral service attended. The advisor(s) will notify instructors of the receipt of documentation. Documentation may include, but is not limited to, a Memorial Service program or newspaper/website obituary notice. Given proper documentation, the instructor may choose to excuse the student from class absences and provide the opportunity to earn equivalent credit and to demonstrate evidence of meeting the learning outcomes for missed assignments or assessments. Consideration for academic assistance and the opportunity to complete the course through alternate arrangements are at the discretion of the instructor and dependent on the nature of the course.
In support of these guidelines, it is hoped that OSU instructors will not penalize students who have provided verification of their bereavement needs. Additionally, OSU instructors are asked to offer reasonable compensatory experiences if appropriate, to ensure that students’ academic progress in the course will not be unduly compromised. These might include extending deadlines, allowing make-up exams, recalculating the weighting of scores from other course assignments or exams, or offering an Incomplete, to name a few. The Center for Teaching and Learning is available to consult with instructors about options for designing compensatory experiences (541-737-2804; ctl@oregonstate.edu). It is up to the instructor to determine what constitutes a reasonable compensatory experience in a given course.
Academic Regulations 17-19 describe the OSU grading system. The available grades and their associated point values are explained. Here you can also learn about the alternative grading system and the rules associated with these systems.
Academic Regulation 19 describes the process by which GPA’s are calculated at OSU. Each grade is assigned a point value which is used in the calculation of the student’s GPA. A GPA calculator is also available online for the convenience of students.
As stated in Academic Regulation 17 if circumstances exist which are acceptable to the instructor and the rest of the academic work is passing an incomplete grade may be assigned and additional time granted for completion of course work. The additional time granted shall not exceed one year. At the time the incomplete is submitted an alternate grade, that represents the grade the student would receive in the course if no further course work is completed, will also be submitted. If the incomplete is not removed within the one year deadline the alternate grade will become the grade of record.
Do not enroll in the course again for a future term if you have received an incomplete in the course.
Students register for courses on a term-by-term basis. Registration for the upcoming term begins during the eighth week of the prior term. This section will give you the information you need to prepare for registration, complete your registration, and make registration changes as needed.
Are you eligible to register? Learn more about registration eligibility requirements and procedures to establish eligibility.
Registration is completed in Online Services. To access this system you will need your GAP (General Access PIN) and student identification numbers. Students seeking a baccalaureate degree are required to enter a Registration PIN number, provided by their academic advisor, upon initially entering the registration system for a term.
Utilize online tools such as the general catalog and the schedule of classes to identify course offerings. Regular advising is required for undergraduate students. How often advising is required varies by college; contact your college head advising office for further information.
Registration occurs in two phases. Students are given access to each phase of registration in batches according to their student status and earned credit hours. A general overview of the priority registration schedule is available on this website. Detailed information about your date and time for registration is available in the registration menu of your Online Services.
Once you have all of your materials prepared for registration you login to Online Services to register for courses.
Students who cannot access Online Services due to a disability should contact Disability Access Services for assistance.
Students who have a disability that may impact their ability to access buildings (i.e. elevator, ramp, accessible seating) should register with Disability Access Services as soon as possible to discuss accommodations.
DAS Contact Information:
Disability Access Services
A200 Kerr Administration
Corvallis, OR 97331-2133
541-737-4098
Email: Disability.Services@oregonstate.edu
This provides a checklist that walks you through the steps you need to take each week of the term in order to help ensure your success.
If you are admitted to the university for the term, are a currently active OSU student, and are not on academic suspension then you are eligible to enroll in courses.
Newly admitted undergraduates need to attend an orientation prior to registering for courses. Visit New Student Programs & Family Outreach for details about required orientation programs. Upon completing orientation and advising you will be issued a Registration PIN number which you will need to enter at the time of registration.
New admitted graduate students are not required to obtain advising prior to registration and may login to their Online Services and register in accordance with the priority registration schedule.
New Distance Education students will need to complete the Ecampus online orientation. Completion of the online orientation will result in notification to your academic advisor that you are ready for an appointment for advising.
Undergraduate students of eligible academic standing may reenroll by obtaining advising and their registration PIN in accordance with the policies of their academic college. Graduate students in compliance with the continuous enrollment policy may enroll in courses as soon as they are eligible and no registration pin is required.
Undergraduate/non-degree/post-baccalaureate students who have been absent four or more terms, not including summer terms, and wish to reenroll must complete an Application for Re-admission and return it to the Office of the Registrar.
Graduate students are eligible to enroll if they are in compliance with the continuous enrollment policy of the Graduate School. Graduates students seeking readmission will need to follow the Graduate School’s admission procedures.
A student changing their status, such as completing an undergraduate degree and continuing on to seek another bachelors degree, must apply for admission under the new status through the Office of Admissions. Undergraduate students that enroll in courses for a term beyond the term in which their degree is awarded must apply for admission under a new status. If an application for a new status is not completed the student will be inactivated and their status changed to non-degree for the future term in which they are enrolled.
When you attempt to register, the registration system will inform you of any registration holds that you have. Students with registration holds are not permitted to register until holds are cleared. The registration system will refer you to the appropriate departments and offices to contact to remove the holds.
Once admitted to the university non-degree students are eligible to register according to the date and time assigned to non-degree students in the priority registration schedule. Advising and registration PINs are not required for non-degree students.
If you were suspended at the end of a prior term, you are not eligible to register. To become eligible to enroll you must request and be approved for reinstatement. Reinstatement request forms are available at the Office of the Registrar. If you are currently registered for a future term, you will be disenrolled.
Upon admission a student may login to Online Services for the first time using their assigned student identification number and their GAP (general access PIN). The GAP is initially set to the student’s date of birth (mmddyy). Upon your initial login you will be prompted to change your GAP to another six digit number known only to you. Do not share this number with anyone. You will also be directed to establish a question and answer to be used to reset your GAP should you forget it.
After establishing your GAP number you then login to the ONID email system using your student ID and GAP number. Here you will establish your ONID username and password. Once your ONID username and password are established you will use those credentials to login to Online Services.
Students seeking a baccalaureate degree are required to enter a registration PIN number, provided by their academic advisor, upon initially entering the registration system for a term. The registration PIN number is randomly generated according to the advising requirements of your academic college. Registration PIN numbers are only given out by academic advisors. International exchange students attending OSU and non-degree Ecampus students may be provided registration pin numbers by administrators in those offices to facilitate their registration.
Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has a developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:
1) Meet with your advisor once per term.
2) Keep your PIN and GAP codes in a safe place.
3) Take responsibility for learning your degree requirements.
You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.
Baccalaureate Core course offerrings are available in the course catalog. You can use this tool to search for course offerrings by term, category, campus, and more.
You may view and search the general catalog online. The general catalog contains information about admissions procedures/policies, degree requirements, course descriptions, academic policies, and more. Use the catalog to research program requirements and to review the course descriptions of courses you are considering enrolling in.
In consultation with your advisor you will develop a degree plan using the Planner function of your MyDegrees plan. You may create more than one plan. It is advisable to have an alternate plan in the event that you are unable to enroll in all of the courses you intended. On your registration date/time have your MyDegrees Planner open to assist you in registering for the courses that will most further your progress to your degree. You may search for available courses during registration using the Class Search feature in their Online Services.
The online schedule of classes is available on the web for planning purposes. You can view up-to-date information about course offerings, course times, instructors, and locations. You may search for courses according to subject, type, graduate/undergraduate level courses, or other criteria. Undergraduate students often use the schedule to search for baccalaureate core courses required for their degree. You may view the Baccalaureate Core Courses Video Tutorial for instructions on how to search the schedule for baccalaureate core courses.
You may login to the Online Services for the first time using your student identification number and GAP (general access PIN). The GAP is initially your date of birth (mmddyy). Upon your initial login you will be prompted to change your GAP to another six digit number known only to you. Do not share this number with anyone. You will also be directed to establish a question and answer to be used to reset your GAP should you forget it.
After establishing your GAP number you then login to the ONID email system using your student ID and GAP number. Here you will establish your ONID username and password. Once your ONID username and password are established use will use those credentials to login to Online Services.
“Online Services” is the medium by which you will conduct much of your business with the university. From the student online services you may add/drop/withdraw courses, update your current mailing address, view unofficial transcripts, order official transcripts, view & pay your bill, and review financial aid information. For a detailed tour of the online services view the Online Services Login & Menu Tour video tutorial.
Disability Access Services facilitates access to university programs and services through accommodations, education, consultation, and advocacy DAS offers an array of services to students with documented disabilities. Student accommodations are provided on a case-by-case basis. Students are required to provide documentation and meet with a DAS staff to coordinate accommodations.
Please refer to the DAS website http://ds.oregonstate.edu for more information.
DAS Contact Information:
Disability Access Services
A200 Kerr Administration
Corvallis, OR 97331-2133
541-737-4098
Email: Disability.Services@oregonstate.edu
Students who cannot access Online Services due to a disability should contact Disability Access Services for assistance.
Students who have a disability that may impact their ability to access buildings (i.e. elevator, ramp, accessible seating) should register with Disability Access Services as soon as possible to discuss accommodations.
To obtain this publication in alternative formats, please call 541-737-4331.
The terms at Oregon State University move very quickly. Ten weeks of classes and you find yourself facing finals week. Successful students are those who stay on top of all of the little details. Use the Zero to Success in 77 Days list in the online catalog to enhance your chances of success.
The academic calendar defines the dates & deadlines for registration transactions within a given term. You may use this calendar to view dates and deadlines for different terms. Please refer to this calendar often.
In short, yes you may. There is Class Search feature in your student online services that can be used to search for courses for terms that are open to registration. Once you find a course you wish to enroll in you can add it to your worksheet and keep searching or you can submit the change immediately and be enrolled in the course immediately if there are no impediments. For a more detailed explanation of how to search for courses from within the Registration menu view the Add A Course video tutorial.
Using the online schedule of classes you can search class listings in several ways. You can define your criteria in the Search All Schedules of Classes. If you know you are looking for something more specific you can begin your search in a specific subsection such as Baccalaureate Core Schedules or Undergraduate Schedules by Subject. Once you’ve defined your criteria and located the course/courses that you are interested in make note of the CRN for registration purposes.
Watch our Baccalaureate Core Courses Video Tutorial or go straight to the baccalaureate core courses section of the general catalog.
Visit the campus accessibility site maintained by Disability Access Services and learn the about the accessibility of buildings on campus.
Visit distance & online education to find out more information about online courses.
You can access schedule of classes for previous terms online to search for courses offered in previous terms.
You can register for a course online from the time of your priority registration date/time through the end of the add/drop period, which is the end of the second week of classes. The add/drop deadline date for each term is defined in the academic calendar. Courses added during the second week of classes require departmental approval in the form of an electronic override.
You may not attend a course for which you are not registered. With instructor approval courses may be taken on an audit basis for no grade or credits. All applicable tuition and fees are charged for audit registration. This is accomplished by completing an Audit Registration form and returning it to the Office of the Registrar by the end of the second week of the term.
If the course is available for a variable number of credits you may change the credits on the course through out the add/drop period. To do so during the second week of classes requires an override from the department.
Contact the department offering the course to discuss your options. Courses may be restricted in many ways; prerequisites, corequisites, majors/minors/options, college, class standing and others. Restrictions are displayed in the class schedule. The ability to make exceptions to these restrictions lies with the department offering the course.
To add a class during the second week of the term requires an override from the department offering the course. Contact the department directly for their particular policies and procedures for receiving an override. Once an override is entered you must return to your registration and enroll in the course; it is not done for you by the deparment.
If a course is closed you may monitor the enrollment throughout the add/drop period and enroll if a seat opens. Beginning in Phase II of registration students may register to be on the wait-list for courses that have wait-listing available. Waitlisting for a course is not a guarantee that you will be enrolled in the course.
Late change of registration petitions may be submitted to the Office of the Registrar. The petition will be reviewed and referred to the Academic Requirements Committee for review as necessary.
Do you want to add another course or perhaps drop a course that you are enrolled in? You only have until a certain point in the term to do these types of things. Familiarize yourself with the registration dates & deadlines so that you are not caught unawares.
If you’ve never registered for courses at OSU before watch the Add A Course Video to get started.
You may use the Class Search feature of the student online services to find and register for courses. Login to the Online Services, choose the Registration menu, choose Add/Drop classes, scroll to the bottom of the page, and click the Class Search button. Here you can define the criteria for the course(s) you are looking for. Review the search results to determine what course(s) you will enroll in. Once the course is identified select it. Add it to your worksheet if you intend to continue searching for more courses. Once you have selected all of the courses you wish to enroll in click Register. The screen will reload and display the courses you were successfully enrolled in. If you were not enrolled in a course there will be an error message that explains why you were not enrolled in the course. Note: the Class Search feature cannot be used if you have received an override to enroll in a closed class.
During the Registration process it can be tempting to use Auto Refresh features of your web browser or other automated processes such as bots to attempt to register for classes. However, registration attempts are limited, after which your account is locked and all registration activity including Add, Drops, Withdraws and Credit changes will need to be made in person at the Office of the Registrar.
Now is the time to use the plan you and yoru advisor developed using the Planner feature in your MyDegrees. Login to the Online Services and choose the MyDegrees option from the Student Records menu. Now choose the Planner tab. Use the drop down box to choose the plan that you intend to build your registration from. Load that plan. Note, you'll need to identify the CRN's of the course sections you intend to enroll in. This can be accomplished by clicking on the still needed course in your degree checklist in the left hand column, this will load information about that course including when it is scheduled, the CRN, and the available seats in the course. You can also search for the courses in the course schedule to identify the sections you intend to register for.
Once the plan is loaded, open another browser window, log back into your student online services, enter the Registration menu, choose Add/Drop classes, and scroll to the bottom of the page. Here you may enter the CRN’s of the courses you wish to enroll in and click the submit button or you can use the class search feature to find the CRN's of the courses on your plan. The screen will reload and display the courses you were successfully enrolled in. If you were not enrolled in a course there will be an error message that explains why you were not enrolled in the course.
If you receive an electronic override from a department to allow you to enroll in a course from which you would otherwise be restricted you must return to your Online Services to enroll in the course. You will not be enrolled by the department providing the override. If you receive an override to enroll in a closed course you must enter the CRN of the course in the boxes on the add/drop pages and submit the registration change from there. If you attempt to use the Class Search feature you will receive the error message “course does not exist”.
Audit registration cannot be completed online. Do not register for a course that you intend to audit. Students may register for a course on an audit basis by obtaining instructor approval. Registering for a course on an audit basis incurs the same tuition and fees as normal registration. The completed Audit Registration Form must be returned to the Office of the Registrar during the second week of classes. In accordance with the audit registration period defined in the academic calendar the audit registration form will be accepted no earlier than Monday of the second week of classes and no later than Friday of the second week.
The credits for a course cannot be changed from those published in the schedule of classes. However, some courses are offered with a range of possible credits. When students enroll in courses with variable credits they are automatically enrolled in the course for one credit only. It is the responsibility of the student to alter their registration within the add/drop period to reflect the number of credit hours they will be completing.
Courses can be restricted to only allow the appropriate student population to enroll in the course. Restrictions can include prerequisite requirements, major/minor/option restrictions, class standing restrictions, and more.
Before beginning registration verify you meet any course restrictions associated with the courses you intend to register for. Course restrictions are listed in the schedule of classes. Don’t be caught off guard at the time of registration.
To request an explanation of or an exception to the restriction(s) associated with a course contact the department that is offerring the course.
With departmental approval students can enroll in courses online during the second week of the term. Inform the department of all restrictions that would prevent you from enrolling in the course (closed course, major/minor/option restriction, etc...). The department will need to provide an override for each restriction as well as second week approval. Department approval is provided in the form of an electronic override. Contact the department that offers the course to request an override.
Once an override is entered you will need to return to your Online Services to enroll in the course. You will not be enrolled by the department providing the override. If you receive an override to enroll in a closed course you must enter the CRN of the course in the boxes on the add/drop pages and submit the registration change from there. If you attempt to use the Class Search feature you will receive the error message “course does not exist”.
If you’ve never waitlisted a course before watch the Waitlisting Video to get started.
If you know the CRN of the course; login to the Online Services, choose the Registration menu, choose Add/Drop classes, scroll to the bottom of the page, enter the CRN and click submit. The page will reload. Scroll to the bottom, use the action column to choose wait-list, and click submit again. Scroll to the bottom of the page and verify that you have been wait-listed for the course.
To wait-list a course using the Class Search feature; login to the Online Services, choose the Registration menu, choose Add/Drop classes, scroll to the bottom of the page, and click Class Search. Here you can define the criteria for the course you are looking for. Once the course is identified select it and click Add to Worksheet. The Add/Drop classes page will reload. Submit the request. Scroll to the bottom, use the action column to choose wait-list, and click submit again. Scroll to the bottom of the page and verify that you have been wait-listed for the course.
With the exception of Summer term, wait listing will be available only in Phase 2 of the priority registration schedule.
Not all classes will have wait listing. Departments will choose which sections will have a wait list. The online schedule and course look up will display wait list details for each section including the wait list maximum and the remaining wait list seats.
All registration restrictions (prerequisites, major/minor/option, etc...), with the exception of Duplicates, Links, and Time conflicts, are enforced at the time a student wait lists the course. However any, duplicates, links, and time conflicts must be resolved at the time the student enrolls in the waitlisted course.
Wait listing remains active through Sunday midnight at the beginning of the second week of classes. Students may wait list up to 3 courses.
Check out our WL FAQ's for more information.
Once you are on the wait list for a course monitor your ONID email account frequently.
When an opening becomes available you will receive an email directing you to return to your registration and enroll in the course within the designated 24 hour window.
If you do not enroll in the course within 24 hours you will be removed from the wait list.
At the time you attempt to register for the course the system will check for registration errors including; Time Conflicts, Duplicates, and Link Errors . If you have a registration error, you must resolve it and enroll within the 24 hours or you will be removed from the wait list and the available seat will be passed on to the next student on the waitlist.
You can drop/withdraw from a course using the Registration menu of your Online Services. During the academic year, courses can be dropped up through Friday of the end of the second week of courses. Between weeks 3 and 7 of the term students can withdraw from individual courses. During summer term, refer to the deadline dates as noted on the Summer Session website.
Students may elect to change a course that is graded under a normal grading basis (A-F) to satisfactory/unsatisfactory grading basis (S/U). Baccalaureate degree seeking students must obtain college head advisor approval prior to changing the grading basis of a course.
If you are enrolled in courses beyond the end of the add/drop period you are responsible for at least a portion of the applicable tuition and fees.
Now that you’re enrolled you may need to provide proof of enrollment to an organization. Enrollment verifications are available in variety of forms.
During the academic year, you may withdraw from all of your courses between weeks 8 and 10. During summer term, refer to the deadline dates as noted on the Summer Session website. This is considered a withdrawal from the university from the term and is requested by completing the withdrawal survey online.
During the academic year, courses can be dropped through the end of the second week of classes. During summer term, refer to the deadline dates as noted on the Summer Session website. When a course is dropped you are not responsible for a grade in the course or for tuition and fees associated with the course. When a course is dropped it is not recorded on your transcript.
During the academic year, you can withdraw from individual courses between weeks 3 to 7. During summer term, refer to the deadline dates as noted on the Summer Session website. When a course is withdrawn you are assigned a grade of W. The W grade is recorded on your student record and does appear on your transcript. The W grade is non-punitive and has no effect on your GPA. You may be responsible for a portion of the tuition and fees associated with the course.
You will receive a full refund for courses dropped prior to the beginning of the term or by the end of the add/drop period. You may refer to the tuition reduction schedule available from the Business Affairs office for information about a possible refund after the second week of the term.
Not sure how to drop a course? Watch the Drop a Course Video to get started.
To drop a course login to Online Services, choose the Registration menu, choose Add/Drop classes, and scroll to the bottom of the page. Identify the course you wish to drop and use the drop down box next to it to choose drop course. Click the Submit button at the bottom of the page. The page will reload. Scroll to the bottom to verify that the course was dropped by verifying that the course status column indicates “dropped” and the date of the transaction.
A dropped course does not appear on your academic transcript. A withdrawn course will appear on your transcript with a grade of W. The W grade does not affect your GPA. The W grade indicates that the course was withdrawn after the drop period.
To withdraw from a course login to Online Services, choose the Registration menu, choose Add/Drop classes, and scroll to the bottom of the page. Identify the course you wish to withdraw from and use the drop down box next to it to choose withdraw course. Click the Submit button at the bottom of the page. The page will reload. Scroll to the bottom to verify that the course was dropped by verifying that the course status column indicates “withdrawn” and the date of the transaction.
If you are unable to withdraw from a course due to a registration hold visit the Office of the Registrar (B102 Kerr Administration Bldg) for assistance or call our office at 541-737-4331. If you contact us we can assist you in withdrawing from a course by the deadline.
Students may elect to change a course that is graded under a normal grading basis (A-F) to a satisfactory/unsatisfactory grading basis (S/U). A grade of S or U has no grade point equivalent and is not used in the GPA calculation.
Baccalaureate degree seeking students must obtain college head advisor approval prior to changing the grading basis of a course. Graduate students are not required to obtain any approvals.
The election to switch to S/U grading (or to return to A-F grading) must be made no later than the end of the seventh week of the term as stated in the academic calendar. The request form must be submitted to the Office of the Registrar no later than 5 p.m. on Friday of the seventh week. During summer term, refer to the deadline dates as noted on the Summer Session website.
Review Academic regulation 18 carefully to familiarize yourself with the rules related to S/U grading.
To request that the grading basis of a course be changed to S/U (or from S/U back to A-F) you must submit a completed Change of Grading Basis request form to the Office of the Registrar by the stated deadline.
You can view your bill via Online Services. Once you have logged into your online services choose the Student Account Information menu option.
E-bill statements are sent to ONID accounts on the 5th of the month. Balances not paid by the 1st of the following month considered past due and interest begins to accrue.
Bills may be paid via e-check, personal check, money order, cash, or credit card.
The National Student Clearinghouse is a service that students can access to obtain an enrollment verification at no charge. Login to Online Services, choose the Student Records menu, and click National Student Clearinghouse. You will be routed to the NSC’s site. Choose “Current enrollment” to obtain verification of the current terms enrollment or choose “All” to obtain verification of your enrollment history at OSU. Once you have made your choice click “Obtain an Enrollment Certificate.” The certificate will load. Print the certificate and provide it whomever requires verification of your enrollment. Terms prior to Spring 2000 are not available via the NSC. Transcripts may be used by students needing verification of enrollment for terms prior to Spring 2000.
As soon as you have enrolled in courses for a term you may print a copy of your schedule to provide as proof of enrollment
Students that have completed one or more terms at OSU have an academic transcript which will include any currently enrolled/in progress courses. To print an unofficial transcript login to Online Services, choose the Student Records menu, and choose View Unofficial Academic Transcript. If you require an official document use the Request Printed/Official Transcript option to order an official transcript.
Students in need of a verification of enrollment that includes information not provided by the above mentioned methods of enrollment verification may obtain verification of available information directly from the Office of the Registrar. Verification services from the Office of the Registrar are subject to the published certification of enrollment fee and a 3 business day processing period. To request a certification submit a signed Verification of Enrollment Request form to the Office of the Registrar.
To withdraw from the university you must complete the withdrawal survey. You must confirm your intent to withdraw from the university by answering the first question. If you do not confirm your intention by answering the first question you will not be withdrawn from the university and will remain responsible for your enrolled courses. The remaining questions in the survey give you the opportunity to share your reasons for leaving the university and to indicate if you plan to return to OSU in the future.
Summer Term Withdrawal: Students may withdraw from any courses during Summer term as indicated by the appropriate session deadlines. A student who remains enrolled in a course(s) after the Withdraw Course deadline for a session is responsible for completing the course(s) in that session and is not eligible for a university withdrawal for the Summer term. A student who has dropped/withdrawn from all Summer session courses in accordance with posted deadlines will be considered as having withdrawn from the university for the term. University withdrawal processing will be completed at the conclusion of the Summer term. Note: Withdrawals resulting from a university withdrawal (as defined in Academic Regulation 13) do not count in the undergraduate 12-Class withdrawal limit specified in Academic Regulation 12.
If you are enrolled in courses as of the first day of the term and elect to drop/withdraw from all of your courses for the term, you are withdrawing from the university for the term. The withdrawal is only effective for the term in which you drop/withdraw your courses. If you are enrolled in a future term and do not wish to be, you must cancel your registration for that term or you will remain enrolled in, and responsible for, your enrolled courses.
Your transcript will reflect your withdrawal from the university in the form of a comment that indicates that you withdrew for the term and the effective date of the withdrawal. If the withdrawal is completed during the withdrawal period (weeks 3-10), all currently enrolled courses will be assigned a W grade indicating that they were withdrawn after the drop period. The W grade indicates the course was not completed, no credits were earned, and it is not used in the computation of the grade point average.
Withdrawing from the current term does not affect your ability to enroll in future terms. Provided that you meet the enrollment eligibility requirements for continuing students you may enroll in courses online in accordance with established registration procedures.
All registration transactions are subject to the dates & deadlines established in the academic calendar. Any requests to change your registration after the stated deadline has lapsed must be submitted via a Petition for Late Change of Registration form. All petitioners must carefully read and sign the petition guidelines.
Petitions are only submitted to request a transaction after that transaction deadline has passed.
Petitions are a request for an exception to academic regulations or policies and there is no guarantee of approval.
Students who are academically suspended are denied all privileges of the institution and any organization in any way connected to it until they are reinstated to the university. Therefore, suspended students may not petition the ARC.
Late Withdrawal from the University
The completed petition and signed guidelines must be returned to the Office of the Registrar where your request will be routed to the Academic Requirements Committee for review.
To request to add a course after the add course deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
To request to drop a course after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
To request to change sections (e.g. BI 101 section 001 drop in order to add BI 101 section 002) after the add/drop deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
To request to withdraw from a course after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
To request to change course credits after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
To request a change of grading basis after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
To request to a late withdrawal from the university for a term complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.
Return the completed form and signed guidelines to the Office of the Registrar for review.
The final exam time of a course is most often determined by the first meeting date and time of the course. For example a course that meets for the first time on Monday at 0800 may have a final exam time of Wednesday at 1200. You can view the final by class meeting hours schedule by term. The final exam is typically held in the regular meeting location for the course. An instructor may request a different date, time, and/or location for the final exam so follow any instructions given by your professor.
Courses with multiple sections may request group midterms or finals. Use these links to the web-viewer tool to see the date, time and location of:
In accordance with the exam conflict resolution policy, instructors who can make arrangements to reschedule an exam for a student may do so upon their own authority; no further approvals are required. If the instructor is unable to accommodate a rescheduled exam time a student may complete a Petition to Change Time of Final Exam. As stated in the Petition to Change Time of Final Exam policy, disapproved petitions may be reviewed by the dean of the college and, if necessary, through the dean it may be forwarded to the Office of the Registrar for review.
Final exams are 110 minutes in length and scheduled according to the first class meeting or, in the case of group finals, according to the group final schedule (available by clicking on Group Finals on the Registrar's home page under Grading and Exams). Instructors may request to change the time of their final exam in accordance with the final examination policy. The request must be submitted by the end of the fifth week of the term and include the endorsement of the department chair and dean. If approved accommodations must be made to provide the exam on the originally scheduled date and time for those students that are unable to take the exam at the new date/time. Final exams are not to be held during dead week. Any requests to hold a final exam during dead week must be addressed to the Academic Requirements Committee.
Group exams are given in accordance with the criteria of the group midterm examination policy or the group final exam policy.
Who qualifies for a group exam? Courses with three or more sections and enrollment of 150 or more students may qualify for a group midterm or final.
How does a department request a group exam? Departments may request a group midterm by forwarding a request, endorsed by the dean, to the Office of the Registrar no later than the second Friday of the term. Requests for a group final must be endorsed by the dean and submitted to the Office of the Registrar in time to meet the publication deadline for the forthcoming Schedule of Classes.
How long are group exams? Group midterms are one class period in length. Group finals are 110 minutes in length.
Do you need to change your major, see an advisor, or want more information about general program requirements? Check out information about managing your Academic Program.
Student records access is managed in accordance with federal educational privacy regulations. Know your rights, responsibilities, and how to access information you might need.
Students who've attended OSU after 1991 can view their unofficial transcript or order official transcripts online. Did you attend prior to 1991 and need transcripts? There's a form for that.
Are you a transfer student? Check out this information about how to receive transfer credit for courses taken at other institutions.
Undergraduate students complete the Change of Undergraduate Academic Program form, obtain approval from the head advisor of the college in which the program being declared resides, and return the completed form to the Office of the Registrar.
Graduate students that wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.
Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has a developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:
You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.
Check out the general catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more. The catalog contains a wealth of information. Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and the academic regulations.
You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.
There are two ways to restrict the release of your personal information.
1) You may login to your online services, enter the Personal Information Menu, and choose Directory Profile. Here you may uncheck the box next to any item you do not wish to be displayed. Click Submit Changes to apply your changes.
2) To restrict the release of any of your information complete a Confidentiality Restriction form. Requesting a complete Confidentiality Restriction will prevent employees of OSU from providing any directory or confidential information to you or other parties. When a confidentiality restriction is in place we can only discuss your record with you if you appear in person with picture identification or if you release complete the form to release the restriction.
To remove the confidentiality restriction complete the bottom section of the Confidentiality Restriction form to revoke the restriction.
If you wish to release information to an individual you may complete the Permission to Release Student Education Records form. This form automatically expires in one year. If you wish to continue the release beyond one year you must complete a new form. When completing the form you must authorize a specific individual(s) to be able to obtain your records. Turn the form into the Office of the Registrar and be prepared to show picture identification at that time. The authorized individual must submit a signed written request to our office for your records. Upon receipt of the request and verification of the release an official transcript will be forwarded to the authorized individual.
The university posts campus security statistics in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
What is FERPA? FERPA stands for the Federal Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them. Take the FERPA tutorial to learn more.
Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.
Need to verify your enrollment? OSU reports enrollment information to the National Student Clearinghouse who in turns makes enrollment verifications available, via your online services, to you at no charge. If you have special verification needs you may submit a Certification Request form to the Office of the Registrar. These special requests are subject to a $15 processing fee and require 3 business days to process.
Degree information is also reported to the National Student Clearinghouse and individuals or organizations wishing to verify your degree may do so through the NSC for a small fee. You may also order an official transcript to provide as proof of degrees earned.
Learn more about information, such as alert notification, directory information, registration information, and more…. Read more at the student information online section of the General Catalog.
What records do we retain? How long do we keep them? Refer to the Oregon Administrative Rules to find out. Division 20 governs the maintenance of Student Records.
Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by the Office of Institutional Research.
If you attended OSU Fall Term 1991 or later, you may order a copy of your official transcript via the Online Services.
Click on Online Services Login
If you were enrolled prior to Fall Term 1991, you must submit a completed and signed Official Transcript Request Form to the Registrar's Office. Send the form to: OSU, Office of the Registrar, 102 Kerr Administration Building, Corvallis, OR 97331-2130. Or you may fax it to 541-737-8123.
Transcript requests are generally available for pick-up, or are mailed, after noon of the next business day after the request is received. There is no charge for transcripts. Your financial account must be up-to-date before a transcript can be issued.
Official transcripts mailed to the student are enclosed in a sealed envelope. The transcripts retain their official status as long as the inner envelope is not opened.
Official transcripts cannot be faxed.
Rush processing of orders may be requested. Rush transcript orders will be made available within 2–3 business hours if the order is received in the Registrar's Office prior to noon, Monday–Friday. A Rush Fee of $30.00 will be charged. The fee provides same-day mailing via first class U.S. mail and does not include expedited delivery.
Payment of the rush order surcharge is due with your order. Checks and money orders should be made payable to Oregon State University. If expedited delivery is needed, please contact the Registrar's Office at 541-737-4331 or registrars@oregonstate.edu.
If you attended prior to 1991, you may fax a paper transcript request form to 541-737-8123.
Contact the Registrar's Office at 541-737-4331 or registrars@oregonstate.edu for additional assistance.
Enter your name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.
Yes. Enter the pick-up person’s name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.
A college code is not necessary. Use the Other option on the 1st page to enter the college name, then enter the department and address on page two to send them your transcript.
Do not finish the order. Click the Main Menu tab at the top and start at step 5 as outlined above. Do not use a college code. Use the Other option on the 1st page to enter the college name, then enter the department and address on page two to send them your transcript.
Do not finish the order. At the top click the Personal Information tab. Select Update Address(es) and Phone(s). Once you have updated your current mailing address click the Main Menu tab at the top and start at step 5 as outlined above.
Contact the Registrar’s Office Transcript Clerk before placing your order.
If you have an additional/matching form that needs to be included with your transcript you will need to contact the Registrar’s Office Transcript Clerk before placing your order.
Complete and submit a paper transcript request form to the Office of the Registrar.
Official non-credit transcripts contain the course subject and number, course title, and grade for non-credit course work (e.g. K–12 or INTO OSU coursework) and can be ordered via the Online Services.
Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the Portland State University website for transcript information.
Unofficial transcripts for students enrolled Fall 1991 or later are available via the Web through Online Services. Unofficial transcripts do not contain details of transfer work as accepted by OSU. Unofficial transcripts are not available for students enrolled prior to Fall Term 1991.
For information on courses from Oregon Colleges and Universities that are accepted in transfer to OSU, see Oregon colleges and universities course equivalencies page. You can also view equivalencies for schools outside of Oregon.
For information on courses from Oregon Community Colleges that transfer to OSU as baccalaureate core credit (courses that meet general education requirements) see baccalaureate core course equivalencies page.
Oregon State University has partnered with Linn-Benton Community College to help identify and award Associate degrees to students that have completed the degree requirements but may be unaware of this achievement.
At the conclusion of week six each term, our office will send OSU transcripts for qualifying degree partnership program students to Linn-Benton. Linn-Benton will evaulate the course work to determine if requirements have been met for an Associate degree at LBCC. LBCC will contact eligible students.
The transfer of records from OSU to LBCC will cease once a student has been awarded an Associate degree from LBCC or applied for their Baccalaureate degree from OSU.
We know our students work hard and we wish to see them justly awarded for the degrees they have earned.
If you have questions or concerns about this process, you may contact:
LBCC: Jane Tillman, tillmaj@linnbenton.edu or call 541-917-4912
OSU Registrar's Office: registrars@oregonstate.edu or call 541-737-4331
You may also visit the Degree Partnership Program website for more information.
OSU provides a number of tools to serve our students. Register for classes, update your address, order transcripts, and more using your Online Services.
Don't get caught unawares; know the university dates and deadlines by keeping an eye on the academic calendar.
Stay in touch with instructors, advisors, and others via your ONID email account. Also, you may access many of your services using your ONID login credentials.
Wouldn't it be great if all of these tools were available in one place? Check out the OSU portal. From this one place you can access all your university services, receive important announcements, and stay connected with your campus activities.
Are you a veteran? If so you should check out the numerous services that OSU provides to our veteran students.
You may login to Online Services for the first time using your student identification number and GAP (general access PIN). The GAP is initially your date of birth (mmddyy). Upon your initial login you will be prompted to change your GAP to another six digit number known only to you. Do not share this number with anyone. You will also be directed to establish a question and answer to be used to reset your GAP should you forget it.
The “Online Services” is the medium by which you will conduct much of your business with the university. From the student online services you may add/drop/withdraw courses, update your current mailing address, view unofficial transcripts, order official transcripts, view & pay your bill, and review financial aid information. For a detailed tour of Online Services view the Online Services Login & Menu Tour video tutorial.
First, login to Online Services using your OSU ID# and GAP (General Access PIN). The first time you enter this system your GAP is your date of birth (mmddyy). You must change your GAP; it cannot remain your d.o.b. Change your GAP to a secure six digit number (do not share this number with anyone). The system will prompt you to create a question and answer that you can use to reset your GAP, should you forget it.
Second, wait approximately 5-10 minutes and then continue to the ONID page and choose Sign Up for ONID. Here you will use your OSU ID# and the GAP you just established to create your ONID username and password. Once your ONID username and password is established you will use these credentials to login to all your OSU network services, including the online services. ONID is the network account provided to OSU students and staff.
Admitted students are eligible for an ONID account, but the account only remains active if the student enrolls for their term of admission. Registered students, employees, faculty, emeriti, COCC dual enrolled students, and OSU Associates (to learn more about this status visit the visit the ID Center website) are all eligible for an ONID account as long as their association with the university remains active.
Open the ONID page, choose LOGIN to ONID and enter your ONID username and password when prompted.
Troubleshooting tips:
The following guidelines, defined by the vice provost for information services and the university registrar, apply to the release of email addresses in compliance with FERPA and OSU’s policy, Acceptable Use of University Computing Resources, which states, "The electronic mail system shall not be used for "broadcasting" of unsolicited mail (unless authorized by the department chair or unit head) or for sending chain letters. (Broadcast=More than one person as recipient. Unsolicited=Without authorization.)
The communication system shall not be used for sending of material that reasonably would be considered obscene, offensive, or threatening by the recipient or another viewer of the material. See Acceptable Use of University Computing Resources.
Denied requestors are encouraged to use the postal service.
Need to make plans for a future term for which the academic calendar is not yet published? The Oregon University System 5-year calendar defines the beginning and ending dates of each term for the next five years.
The academic calendar provides information about important dates and deadlines for each term. This includes, amongst other things, information about the last day to add a class, drop a class, and more. Be sure to refer to this calendar regularly throughout the term.