Online Grade Change

The online change of grade function will allow changes of grade, for corrections to initial grades, submission of late grades and removal of incomplete grades.

Access and Security

The same access and security rules apply to online grade changes as apply to web grading. The faculty member entering the initial grade is identified by ID number as part of the original grade submission, and grade changes will be identified in the same way.

Change of Instructor

If a change of grade or removal of incomplete is necessary for a section where the original instructor is no longer with the university, the academic department will have to add the faculty member who is reviewing the course material to the section.

Any questions on adding instructors to a section should be addressed to the department chair or the department grade contact.

Online Grade Change Process

The online change of grades process is most similar to the Keyed Data Entry option for entering final grades. In the Faculty & Advisors section of the account, the Final Grades - Change Posted Grades function is one of the options within the Final Grades menu. View the step-by-step instructions for additional information.

Online Grade Change Restrictions

An online change of grade cannot be completed for students who have graduated.  A Change of Grade form may be submitted within three months of the final degree conferral.

An academic record where no other degree objective is being pursued is permanently locked/frozen three months after the final degree conferral, and all subsequent grade change requests will be denied.

Timeframe for Online Changes

Online changes to grades will be allowed for up to one academic year from the term when the course was taken. Any changes that are for a course older than one year will have to be made via a Change of Grade form, submitted to the Registrars Office.

Questions?

Any questions on the use of online grade changes can be directed to the Registrar’s Office: George Olden, Tom Watts, and Nancy Laurence, 541-737-4048, are available for questions.

Online Grade Change Instructions


For additional help...

View the Online Grade Change Video Tutorial.


  1. To correct a grade via the online process, first login to your MyOSU account.
  2. Once you are logged in, click on the Faculty/Advisors tab.
  3. Select the Final Grades menu.
  4. Select ‘Final Grades – Change Posted Grades’. There is also a direct link to this in the Faculty Tool Kit on the Faculty/Advisor portal page.

    Screen shot of Final Grades - Change Posted Grades

  5. Select the Term in the pull-down menu, and click Submit.
  6. A pull-down menu will appear with all the courses you have access to.
  7. Select the Course from the pull-down menu, and click Submit.
  8. The class list will appear with all students for the term and their current grades. Note: Incomplete grades from previous terms will normally show as a Y or I/*.
  9. Select the Student whose grade you need to change.
    • Students are listed alphabetically in sets of 25 students per page.
    • You can choose any set of students. If the student is near the bottom of the class list, select the group of students that includes the student you are looking for.
  10. Correct the Grade.
    Select the correct grade from the pull-down Grade menu and click Submit. Only the applicable grades will display based on the grade mode for the course, i.e.:
    • A–F grading: A, A–, B+, B, B–, C+, C, C–, D+, D, D–, F
    • P/N grading: P and N
  11. Review and Confirm the Grade Correction. You must do this for each grade that you change, or your changes will not be saved.
    • Once you submit the grade correction, a confirmation page will display. If the grade is correct, click Submit again, and the change wil be processed.
    • If the change is not correct, select the correct grade and click Submit again. The confirmation page will re-display with the updated grade.