SSR1000 Instructions

Departmental Building Preference & Attribute Requirements

The Building Preferences are buildings you would prefer to be in when assigned a General Purpose room.

Instructions for Updating SSR1000

Learn how to process your department's SSR1000.

SSR1000 Definitions

This section provides a detailed chart that defines the fields of the SSR1000 for schedulers.

Valid GP Room Attributes

Communicate your classroom needs to the scheduling department through by requesting the appropriate attributes to meet the teaching needs of your instructors.

Departmental Building Preferences & Attribute Requirements

The Building Preferences are buildings you would prefer to be in when assigned a General Purpose room. The Required Attributes are the attributes you require - not desire these rooms to have.

Visit the Building Preferences & Attribute Requirements page for this information.

Instructions for Updating SSR1000

Please make all changes in RED INK. SIGN and return. In all places where website is mentioned, it is the website of the Office of the Registrar.

Click here for SSR1000 Definitions

To Change a Section

To change data, line through incorrect data lightly, and enter correct data.

To Delete a Section

Place "D" at the far left and then lightly line through entire first line of the course.

To Add a Section

Place "A" at far left, and enter all necessary information, either at the bottom of the page, or on an added piece of paper. Please complete all items when adding course, including grading mode.

To Activate/ Inactivate

If an "I" appears after the STATUS: at the far right, the course is Inactive. To make it Open, cross out the "I" and place an "O" for "Open". Enter the maximum enrollment in the MAX: space.

To inactivate a course cross out the "O" and enter "I" at the far left-hand side of the beginning of the first line of the course. An inactive course is a course that is not presently being offered but may become available during the registration period. This will temporarily inactivate registration.

Note: Please do NOT make a section Inactive if you know it will not be offered that term—mark it Deleted (see above).

To Crosslist

A course can be crosslisted with one from another department if approved by Academic Programs. You can check SCADETL to see if your course is a crosslisted course. Write the additional CRNs in the space provided. List total students accepted after INT MAX (Internal Maximum).

To Combine

Courses taught together, such as ME 421/521, can be "tied" together, either with the same enrollments, such as 48/48 and total max 48; or they can be 48/48 with a total max enrollment of 96. Different sections of the same course may also share a room and should be combined to ensure the headcount does not exceed room capacity. Write the additional CRNs in the space provided and list total students accepted after INT MAX:. "Combine" is functionally the same as "Crosslist" and will often be referred to as such by Scheduling.

Rooms

If a GP room will be needed, check with instructors for specific attributes desired: enhanced room, document camera, etc. Record those needs in the space provided. (Review the Room Attribute List for room information.) DO NOT include attributes that are not on the valid list. There are attributes listed by Facilities Services on Banner's SLARDEF that we do not include in the scheduling software.

If a departmental room will be used indicate the room. If unsure of the exact room at the present time, indicate "GRP TBAD".

If no room is needed, such as location based teaching, indicate "GRP OC".

Please note: classes are scheduled at the times and in the locations shown on the printout. If the class size/room size is not a good fit, Scheduling personnel will make necessary adjustments.

Change Meeting Dates

If a course meets for less than the full term, cross out the full term dates (which defaulted from the roll process) and indicate the correct dates or date range.

Restrictions

You can restrict by Department, Field of Study, Class, Level, Degree, Campus, College, and Student Attributes.  To indicate INCLUDE put a +.  To indicate EXCLUDE put a –.  Course prereqs cannot be added, deleted or changed without a category II curriculum proposal; they can be switched between "Enforced" and "Unenforced" with an email request to the Catalog Coordinator. See official prerequisite policy.

To Reserve

On the left side, write the major code/number of seats to be reserved for that major. Example: 307/10 reserves 10 seats for Computer Science (307) majors in the class. See web on Reserved Seating for Classes for information on this function.

To Change the Max or the Waitlist

Use SYASECT.

Please remember to SIGN AND DATE your work report and add your phone number. Make yourself a copy before you give us the original.

SSR1000 Definitions

The first row of each course on the Call for Courses contains the following data

TITLE

Course title. May not be changed unless approved by curriculum approval process. Special courses and reserve number courses may, however, list a subtitle. A maximum of 30 characters may be used in a title.

SUBJECT

Subject. Abbreviation for the subject, such as MUS is Music.

NUMBER

Course number. If changed, a different CRN will be used.

SECTION

Section number. Can be changed and still maintain the original CRN.

LI:

Link Identifier. Links lectures to their labs and/or recitations.

TYPE:

Schedule Type. Identifies the class format, such as lecture, lab, recitation, seminar, WWW. Type indicated is the first three letters of the type description

MODE:

Grade Mode. The kind of grades earned in a class. VERY important that you verify these. Either A/F or P/N

CRED:

Credits. The number of credits a course is offered. Can vary within a range. Cannot have a range within a range, however.

PT:

Part of Term. Fall, Winter, and Spring are indicated by 1. Summer has varying parts of term (1-6).

DP:

Departmental Approval. If indicated with a Y, CRN is listed, but students must obtain department permission to take the section. Departments obtain approval to offer a course for DP from Academic Affairs; this approval is noted in the course description in SCADETL in Banner.

STATUS:

Course Status. "I" indicates Inactive. "O" indicates Open. "C" indicates Cancelled.

The second row of each course on the Call for Courses contains the following data

CRN

Course Reference Number. A unique identifier for each section, assigned by the Schedule Desk through Banner. Changes from term to term.

MAX:

Enrollment. Maximum you want accepted into section. Can be changed as by the department often as needed.

WAIT:

Wait list. Specifies the number of seats made available for the electronic wait list. If a registered student drops the course, thus creating an opening, the first student on the wait list will be registered (providing all prerequisites and restrictions are met). The student will be automatically e-mailed that he or she has been registered.

XLISTS:

Indicates cross-listed CRNs. CRNs that share a room should be taught as crosslisted.

INT MAX:

The combined total max desired for the crosslisted sections. Required if crosslists exist.

Additional rows of each course on the Call for Courses contains the following data

INSTRUCTOR

This field is required. OUS collects and analyzes this data; please enter as soon as possible the name and OSU ID number of your instructor/s. The percentage of responsibility should total

100%. The primary instructor is listed first and indicated with an *. Additional instructors are listed alphabetically.

The primary instructor must have an active preferred

e-mail address in SPAIDEN in order for Schedule 25 to properly find locations for your classes.

RESTRICTIONS:

– Indicates EXCLUSION
+ Indicates INCLUSION

COMMENTS:

This area IS NOT ENFORCED by Web registration. Rows appear only if comments exist.

SECTION FEES (code-amt):

Fees as pre-approved for course.

The final row(s) of each course on the Call for Courses contains the following data. Additional rows will appear as needed

DATES

The start date and end date of this meeting. Sections that meet for shortened sessions or on specific dates should have these adjusted as needed.

DAYS

Days of the week for this meeting. M-Monday; T-Tuesday;

W-Wednesday; R-Thursday; F-Friday;

S-Saturday; U-Sunday.

TIME

Beginning & Ending Time. Use the 24 hour clock. We need a starting time and an ending time. Ending times generally need to be 10 minutes before the hour or the half hour. See Official Class Meeting Times and the Addendum.

MEETING TYPE

Specific type for this meeting time. Follows same rules as the section type.

BLDG

Building. See the campus map in the online general catalog for abbreviations.

ROOM

Room Number. As listed. Sections that will be in departmental rooms must be indicated with the room or, if unsure at the present time, GRP TBAD. Sections that will be meeting off campus and don't need a room should be indicated with GRP OC if meeting times exist.

(GP ATTR:)

General Purpose Room Attributes. Attributes listed here will override (not supplement) any departmental attributes. Does not apply to sections using departmental rooms.

In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

Instructor of Record:

The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

  • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
  • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional),except in cases where : 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
  • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0 credit laboratories, discussions, etc.).
  • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
  • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy (http://oregonstate.edu/helpdocs/accounts/onid-osu-network-id/getting-started/acceptable-use-policy).

Graduate Teaching Assistants:

  • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the Online FERPA tutorial in Blackboard.
  • Upon a graduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial in Blackboard, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
  • Or, upon completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial in Blackboard, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Blackboard). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.

Undergraduate Teaching Assistants:

  • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and the agree to the Online Acceptable Use of Computing components that are integrated with the Online FERPA tutorial in Blackboard.
  • Upon an undergraduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial in Blackboard, the undergraduate student can be designated as an undergraduate teaching assistant recognized as a school official.
  • Upon an undergraduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial in Blackboard, the “Instructor of Record” can establish that undergraduate student as a teaching assistant using a course management system (i.e., Blackboard). Appropriate roles allowed to such undergraduate teaching assistants are as a “tutor”, “course builder”, and/or full undergraduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams.
  • Undergraduate Teaching Assistants may not be an “Instructor of Record” or designated as a faculty member assigned to a course, and may not as a teaching assistant determine, enter, and/or change the final grade for other students.

Valid Room Attributes

Any combination of these attributes may be included for individual CRN sections on the Call for Courses report.

Please remember that, if listed, these attributes are required and they override any attribute requirements from the departmental level. The scheduling software will not find you a room that doesn't have these attributes.

Also, be aware that all attributes are treated as "AND" requirements. If you list requirements such as "S1" (Tablet Arm Chairs (movable)) and "S3" (Tables/Chairs (movable)), the system will only find you rooms with both, which aren't many. All GP rooms have at least one writing surface, so there is no need to list whiteboard or blackboard if either will do.

We have tried to supply attributes to encompass many "OR" situations, such as the "S0" (Moveable Chairs (any)) attribute. DO NOT request a combination that physically does not exist on campus. This is not the place to indicate to Facilities Services what kind of rooms we should have.

List of Valid Room Attributes

Room Types

Code Definition
GP Simply means General Purpose Room. We add this automatically when entering attributes. You do not need to write this, but you will see it on the report. You can also write this in if you wish the system to ignore departmental requirements and give you any appropriately sized and located GP room.
E111 E111: Enhanced Clsrm Projector. Fully enhanced with projection onto an appropriately sized white screen. Be aware that courses with small expected headcount asking for E111 may not get placed until late in the process. It is better to use E113 unless projection is absolutely required.
E113 Enhanced Classroom (All). Includes either projection, monitor carts or the new flat panel screens. Smaller rooms may use a monitor instead of a projector, but you have a greater chance of being placed in your preferred buildings.
GPC Means General Purpose Computer Classroom. This is a classroom with computer stations for each student. This attributes is used only in conjunction with 016 or 017.
016 Computer Classroom (PC). This means a PC computer station for each student. Due to limited availability, these rooms are pre-assigned. However, we would like this attribute listed for better tracking.
017 Computer Classroom (MAC). This means a Mac computer station for each student. Same as with the PCs, these rooms are pre-assigned. However, we would like this attribute listed for better tracking. Some rooms are "dual boot" and it may give us some additional flexibility to meet needs.
F1 Auditorium/Projection Booth. Yes, a projection booth.

Electronic Equipment (Other than that which is included in "Enhanced")

Code Definition
Z2 Intructor Mic/PA. Our list is based on the list provided by Media Services.
V14 Document Camera. Sometimes referred to as the "WolfVision" cameras.
V15 Interactive Display(SMRT). Ability to annotate over any computer image. This used to be listed as SMRT.
VARS Audience Response System. Included software in every "E113" by default. We include this in case Media Services decides to change their default.
VPOD VPOD: Lecture Capture-pod cast. Welcome to the 21st Century. Arrangements must also be coordinated with Media Services
VDIS Distance Interactive System. For video link-ups with other sites. Arrangements must also be coordinated with Media Services
VPWR Power Outlets at Seats. For those who forgot to recharge all their electronic devices the night before.
F5 Phone Jacks. For teleconferences. Our documentation on these rooms is limited, but we did try to note a few.

Writing Surfaces

Every GP room has some sort of writing surface. Only include these if you really care which type.

Code Definition
Z5 Whiteboard. Sometimes the pens will even be there.
Z6 Whiteboard Only (no Chalk). For our instructors that are allergic to chalk dust or have amathophobia.
Z7 Chalkboard (Any Size). Who needs color?
Z8 Board >= 24ft long. We have lowered the size to 24 ft. This now includes whiteboards, so if you are picky you may want to include either Z5 or Z7. Also includes rooms where the board may be shorter than 24ft but has sections that can be raised and lowered as needed.

Seating Arrangements

Please note that there are some rooms that don't fit neatly into an attribute we thought people would ask for. Who really requires fixed tablet chairs on a flat floor?

Code Definition
S0 Moveable Chairs (any). This includes both "S1" and/or "S3". The perfect choice if you want to be able to move things around.
S1 Tablet Arm Chairs (movable). Not bolted to the floor.
S3 Tables/Chairs (movable). Some tables are more movable than others. We tried to include those that can reasonably be repositioned to meet the needs of the class.
S5 Tiered Seating. Actually tiered or sloping, but generally fixed. Can be long tables, theatre style, starting flat and then going up, etc. Mostly large rooms.

"Permanent" Room Features

Code Definition
A4 Carpeted Floor. No guarantees as to coffee stains, but carpeted.
A6 Flat Floor. May be carpeted, linoleum, wood, or concrete.
A7 Raised Platform for Professor. Be aware that not all platforms are wheelchair accessible.
A8 Windows. Some degree of natural light. A tiny slit in a door does not count.
A9 Room Darkening Capability. This was somewhat of a judgment call. We didn't include any rooms with those wimpy white shades or blinds that won't close.
A2 Air Conditioning. Portable swamp coolers don't count.

Unique Features

Code Definition
F2 Demonstration Facilities. Rooms with gas/air hookups, etc. Not just a long table to put your stuff on.
SINK Sink used for class purposes. We even tested to make sure there was running water. Not sure if they actually drain to anywhere...
Z11 Proj Screen Offset From Board. One of the more confusing attributes. It includes rooms where the projection screen is not dead center of the front of the room. The screen may be half the front (to one side) or at an angle. Also includes rooms with multiple screens and rooms with one screen and writing surfaces on more than one wall. With multiple screens, the screen for the enhanced projector may still be centered. Generally more restrictive than the "Z12" attribute.
Z12 Proj Screen blocks < 50% board. Again, somewhat of a judgment call. We didn't include rooms where you have a bit of writing surface, the screen, and then a bit more of writing surface. We tried to include those where you can have the screen down and still have a single sizable chunk of writing area. Little whiteboards to the side don't count.
VPRS PH Requirements Specific. Unique PH equipment.

Accessibility

Code Definition
ALD Assistive Listening Devices. Rooms as provided by Media Services
ADI Wheelchair-accessible for Instr. Only includes rooms where the instructor can access all teaching equipment at the front of the room. Excludes rooms with platforms but no ramp.
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