Student Information

Find out more about what information is available, how to provide this information to others, and where to access university statistics.

Enrollment & Degree Verification

Need to verify your enrollment? OSU reports enrollment information to the National Student Clearinghouse which in turn makes enrollment verifications available free of charge via your MyOSU account (under the Student tab and My Student Stuff, see the Enrollment Verification link). If you have special verification needs you may submit a Verification of Enrollment request form to the Office of the Registrar. These special requests are subject to a $15 processing fee and require 3 business days to process.

Degree information is also reported to the National Student Clearinghouse and individuals or organizations wishing to verify your degree may do so through the NSC for a small fee. You may also order an official transcript to provide as proof of degrees earned.


Information Online

Learn more about what information available online, such as alert notification, directory information, registration information, etc. Read more in the Student Information Online section of the General Catalog.

Record Retention (OARs)

What records we retain and how long we keep them is governed by the Oregon Administrative Rules Division 20, Student Records Rule.

Statistical & Historical Data (Institutional Research)

Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by the Office of Institutional Research.

Biographical Information Change Requests

This page provides information on how to make biographical changes to your student record.

Legal Name Change

Preferred First Name Change

Social Security Number Change

Change of Gender

Ethnicity Designation Change

Biographical Changes Request Form


Legal Name Change

What will this change affect?

This will change your name in all OSU administrative systems, including, but not limited to: Blackboard, Canvas, MyDegrees, Online Services, class rosters, transcripts, et al.

How do I go about making this change?

Students wishing to change their legal name must submit a request, in-person. Those who are unable to do so in person must submit notarized copies of the name change form and of your current and former pieces of identification. Because of our need to see that your name changed legally, we ask for an ID (OSU or government-issued) that shows your former or previous name.

For students who are not employed by OSU (as a student staff or staff member): 

  • For current students:  Please bring your OSU ID card to the Registrar’s Office on the first floor of the Kerr Administration Building. In addition to your OSU ID, you will need to bring an official document that shows your change of name from your prior to your current name. Some examples of these documents include:  a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Registrar’s Office. Following the processing with the Registrar’s Office, you should visit the OSU Card Center for a new OSU ID card. Note that you will be assessed a replacement card fee (currently $25) for a new ID card.
  • For former students:  Please bring in either your former OSU ID card or your former government-issued ID card, as well as official documentation that shows your change of name from your prior to your current name, to the Registrar’s Office. Some examples of name change documents include:  a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Registrar’s Office.

If you are an employee (faculty, staff, or student) of OSU:

Federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your photo ID reflecting your new name to your business center human resources staff. At that time you will be asked to complete an OSU Name Change form and I-9 form. Be prepared to provide acceptable I-9 supporting documents (examples: driver’s license and social security card, or passport). You may find more information on changing your legal name with HR by clicking on the “Personal Information” tab in Online Services.

For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, click here.

Preferred First Name Change

Disclaimer: It is up to the discretion of the Registrar’s Office to change this. Currently the Registrar’s Office is collecting these requests, but updates are still under way to allow these changes to be reflected in the appropriate Student Information Systems.

What will this change affect?

This will change how your first name appears in the systems that are considered more public to student services, such as advising and the classroom setting. These systems include Blackboard, Canvas, Web for Advisors, MyDegrees, the OSU directory, and class rosters. Additionally, this would allow you to obtain a new OSU ID card with your preferred name reflected [note that this will require paying for a new ID card at the $25 replacement card rate]. Faculty and advisors should see your preferred name change, but all other locations would display your legal name. You would continue to receive email in your legal name. Your transcript would reflect your legal name. Business Affairs would continue to use your legal name. Your ID card should display your preferred name, but changing the ID card could result in the ID card not be a valid form of identification for other purposes.

What is the purpose of doing this?

The purpose of this form is to reflect the first name used by you in professional settings even thought that name may not be your legal first name. Some examples of when this might be applied are:

You use your middle name or a shortened version of your first name instead of your legal first name.

  • E.g., A person’s name is Nathan Daniel Jones, but that person is known professionally and academically as Daniel Jones.
  • E.g., A person’s legal first name is Catherine, but that person is known professionally and academically as Cathy.

You are an international student who prefers to use a different name in the context of attending school in the United States (what may be referred to as an “Americanized name”).

  • E.g., A person’s legal first name is Zheng, but that person is known professionally and academically as Sam.

You are using a name, different from your legal name, that you feel more aptly reflects your gender identity and/or gender expression.

  • E.g., A person’s legal first name is Christine, but that person is known professionally and academically as Chris.

How do I go about making this change? In order to change your preferred name, please fill out the Biographical Changes Request form and submit it to the Office of the Registrar.

Social Security Number Change

What is the purpose of this?

The purpose of this is to add a previously missing Social Security Number (SSN) or correct an erroneously recorded SSN.

What will this change affect?

This change will be reflected in all OSU systems in which your Social Security Number is stored. It is important that U.S. domestic students have the correct SSN on file as it is correctly identifies you as the person attached to your student record.

How do I go about making this change?

A request to change your social security number in the OSU Administrative Information System must be made in person at the appropriate office.

For students who are not employed by OSU (as a student staff or staff, or faculty member):

 Please bring your social security card to the Registrar’s Office on the first floor of the Kerr Administration Building.

If you are an employee (faculty, staff, or student) of OSU:

Federal regulations require employers to validate that each employee's social security number and name on record exactly matches the social security number and name which appear on the individual's social security card to ensure proper tax reporting. Thus, in order to change either your social security number or your name in your personnel or payroll records, you must present your social security card which reflects your correct social security number to the appropriate business center for your hiring unit or, if your unit does not have a business center, the Office of Human Resources in the Kerr Administration Building.

If you have any questions or concerns, please call the appropriate office.

For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, click here.

Change of Gender

Please read this critical information regarding transgender students, Selective Service registration and filing the FAFSA form. Students who were assigned female at birth are not required to register with the Selective Service regardless of their current gender or transition status. Students filing a FAFSA form with female assigned at birth should indicate female on the FAFSA form. Students who were assigned male at birth are required to register with the Selective Service within thirty days of their eighteenth birthday. This includes those who may have transitioned before or since then. Students filing a FAFSA form who were assigned male at birth should indicate male on the FAFSA form.

What will this change affect?

This will change your gender designation in Student Information Systems. These information systems would include a change of displayed gender in Canvas, Blackboard, MyDegrees, Web for Advisors, and class rosters.

How do I go about making this change?

Fill out the Biographical Changes Request form reflecting your former and current gender designation. Once completed, turn this in, with your OSU ID, to the Registrar’s Office.

If you are an employee (faculty, staff, or student) of OSU:

Students who are employed by OSU must contact the appropriate contact in their hiring unit’s business center or, for those units not currently served by a business center, in Central Human Resources for a change of gender designation.

Ethnicity Designation Change

What will this change affect?

This will change your race or ethnicity designation in OSU information systems.

How do I go about making this change?

  • For students who are not employed by OSU (as a student staff, staff, or faculty member):
    Students must bring in a Biographical Changes Request form reflecting the ethnicity designation change and a form of photo ID to the Registrar’s Office.
  • If you are an employee (faculty, staff, or student) of OSU:
    You may change your ethnicity designation via your MyOSU account. In the Online Services box, click on Banner Self-Service, then click on Personal Information, then click on “Update Ethnicity, Race, or Veteran Status” (see image below).

Race, Ethnicity, Veteran Status screen shot