Students and advisors have reached out with many questions about the change to Academic Regulation 13. After talking with the Academic Regulations Committee for clarification, we wanted to offer the following information so that advisors and students can better understand how this is being implemented.
The update to AR 13 is so that students are limited to 4 withdrawals from the term during the course of their time at Oregon State. This will not include students who withdraw from the term during the drop period, even though there is a comment on the transcript for those students who withdraw from the term during the drop period. The Office of the Registrar will only count term withdrawals after the end of the drop period as counting toward the four maximum, though all transcript and system processes will remain the same. There were some students during the first week of the term who may have received inaccurate communication about their number of remaining withdraws. All students who request a future withdraw from the term will receive updated and accurate information with their remaining withdraws, and we will follow up with those who contacted us with questions about this regulation.
To find the correct amount of term withdraws that a student has accrued, check the unofficial transcript: any term with a “Withdraw from the University (or Term, reflective of the newly approved way OSU references this action)” comment and courses with Ws will count toward the four allowed withdraws. If there is a comment with no registration on a term, this means the student withdrew from all of their courses during the drop period, and this term will not count toward the four allowed withdraws.
Update to Academic Regulation 13: Any student is entitled to Withdraw from the Term up to four times without prejudice prior to the beginning of finals week.
To withdraw from the term you must complete the 10-question withdrawal survey available in Online Services. If withdrawing from summer term, see instructions below.
You must confirm your intent to withdraw from the term by answering the first question. If you do not confirm your intention by answering the first question you will not be withdrawn from the term and will remain responsible for your enrolled courses. The remaining questions in the survey give you the opportunity to share your reasons for leaving the term and to indicate if you plan to return to OSU in the future.
After you have completed the Withdraw Survey, it will be manually processed by the Office of the Registrar. This takes 2 to 3 business days. When this processing is completed, you will receive an email confirmation from us. Do not worry if the processing time goes past a drop/withdraw deadline. Our report shows us the date and time that you complete the survey – so as long as you complete it online before the relevant deadline, any drops/withdraws will be back-dated appropriately.
Students may withdraw from any courses during Summer term provided they meet the appropriate session deadline to withdraw posted in the Summer Session website at http://summer.oregonstate.edu/calendar/register/deadlines.htm. Summer Session students do not need to complete a Withdrawal Survey. Withdrawing from a summer course uses the same procedure used in the other terms:
A student who remains enrolled in a course(s) after the Last Day to Withdraw deadline for a session is responsible for completing the course(s) in that session or must petition to late withdraw from individual course(s) with the Academic Requirements Committee.
A student who has dropped/withdrawn from all Summer session courses in accordance with posted deadlines will be considered as having withdrawn from the term. Term withdrawal processing will be completed by the Office of the Registrar at the conclusion of the Summer term.
If you are enrolled in courses as of the first day of the term and elect to drop/withdraw from all of your courses for the term, you are withdrawing from the term. The withdrawal is only effective for the term in which you drop/withdraw your courses. If you are enrolled in a future term and do not wish to be, you must cancel your registration for that term or you will remain enrolled in, and responsible for, your enrolled courses.
Your transcript will reflect your withdrawal from the term in the form of a comment that indicates that you withdrew from the term and the effective date of the withdrawal. If the withdrawal is completed during the withdrawal period (weeks 3 to 10), all currently enrolled courses will be assigned a W grade indicating you withdrew from the courses after the drop period. The W grade indicates the course was not completed, no credits were earned, and it is not used in the computation of the grade-point average.
Withdrawing from the current term does not affect your ability to enroll in future terms. Provided that you meet the enrollment eligibility requirements for continuing students you may enroll in courses online in accordance with established registration procedures.
The Oregon State University Faculty Senate voted in Spring 2016 to make Academic Regulation 13 changes effective Fall 2016. The purpose of this change is to support students towards degree progression.
Students who use all four withdrawals from term will receive a notice from the Office of the Registrar informing them that they have exhausted their withdrawals from term and any future withdrawal from term will require an Academic Requirements Committee petition.
Students who wish to petition for an additional term withdrawal to the Academic Requirements Committee (ARC) after the maximum terms (four term withdrawals) has been reached. Petitions to the Academic Requirements Committee are not guaranteed approval for exceptions to AR 13. See more information about the petition process here.
To remove all registered courses without a "withdrawal from the term" comment on the academic transcript, one must do so before the first day of the term. However, any withdrawal from the term during the drop period will not count toward the four term withdrawals.