Use Guidelines

Challenge by Choice Philosophy

The OSU Challenge Course abides by a Challenge by Choice philosophy, which enables each participant to determine the type and level of participation that is most appropriate for him/her. While we encourage each group member to challenge themselves, we recognize that not everyone will want to and/or be able to participate in every activity in the same manner. Individuals may choose to contribute to the planning and strategizing and not necessarily the physical action of any given activity. Utilizing the Challenge by Choice philosophy allows everyone to be involved and to challenge themselves, but at their own pace and in their own way. We will make every effort to design programs with the specific goals, needs, interests and concerns in mind.

Group Size

We’ve established minimum (6) and maximum (40) group sizes as a general guideline. These numbers are flexible, depending on the specific goals of the program, the maturity of the group, and the availability of support staff. Much of our preparation (and cost) is dependent on the number of participants in your group; so it is especially important to relay any changes in this area as quickly as possible. The number of participants that you indicate when making your reservation is the number we will use for billing purposes. We will make every effort to accommodate an increase in group size, but cannot guarantee our ability to do so. Please note that if your group size increases, your balance due may increase to reflect the actual group size. If your number of participants decreases, please refer to the cancellation/refund policy below.

Assumption of Risk

All groups are required to document an assumption of risk before participating in one of our programs. Depending on the type of group, you will be asked to complete/submit one or more of the following:

Certificate of Liability Insurance If your group comes from a formalized organization, outside of the OSU community, you will be asked to submit written proof of liability insurance coverage. Specifics will be provided in an insurance clause in your Facilities, Programs & Services Agreement.

Facilities, Programs & Services Agreement

Groups that are not a part of the Oregon Higher Education system must complete this formal agreement with Oregon State University and return it at least two weeks prior to the beginning of their program. OSU (and other Oregon University) groups are exempt from this requirement.

Liability Waivers

Each and every participant must complete this form prior to delivery of your program. This includes staff accompanying the group. Please note that any participants under the age of 18 are required to have a parent’s or guardian’s signature.

Cancellation / Refund Policy

Programs run rain or shine, but may be cancelled by the Challenge Course due to severe weather conditions. In such cases, we will call you to discuss rescheduling. If the Challenge Course must cancel your program, you will not be charged for any part of the preparation or delivery.

If it becomes necessary for you to cancel your program, please do so with as much notice as possible. We begin planning your program as soon as you schedule with us, but early notification of cancellation can still save us a lot of work. If you cancel any or all of your participants fewer than five business days before your scheduled program, you will be billed for the entire amount of your balance due.