Oregon State University

PROMISE Mentors/Supervisors


Thank you for your interest in hosting a PROMISE intern for the 2016 summer program.  If a returning mentor, please note that some of our program requirements have changed.  As we assess the program and align with the University’s strategic goals, we continue to revise and update the program components and expectations accordingly.

As a host site for an intern, it is important that there is a consistent mentor/supervisor for the intern.  This dual role of mentor and supervisor requires that you provide both professional work experience and projects, along with a commitment to supporting the intern to grow and learn.  We encourage supervisors to begin with the end in mind and develop projects in which the interns can be successful.  Please consider developing a plan for their transition into the organization, work hours, building rapport, giving/receiving feedback, meeting regularly, accountability, and goals setting.

When developing your project(s), make sure they are S.M.A.R.T. (specific, measurable, attainable, realistic, and time-bound).  Try to make the experience as dynamic as possible.  A forty-hour a week desk job may be what is expected of their professional experience, but if this is the case, consider integrating interns into your staff meetings, allowing them to do fieldwork, or research, if applicable.  Note: the intern should not be used as a “go fer” or as a member of the clerical staff.

Set your interns up for success.  This is a ten week experience.  Make sure your project scope fits within the time frame.  Allow for learning and transition into the organization, and support the intern in this process.  In the past, some of the most successful supervisor/mentors propose specific projects and hire accordingly and then ultimately change components of the project based on the strengths and skill sets of the intern.

We are looking for the following kinds of projects/sites:

  • Alignment with the goals and values of the PROMISE program
  • Equal emphasis to mentor and supervise the intern
  • Experiences which enhance intern learning and growth potential
  • Projects where the intern’s responsibilities are clearly outlined
  • Projects that will provide a challenging learning experience with a reasonable opportunity for success
  • Project outcomes that are achievable within the 10-week program
  • Commitment to a midpoint and final evaluation
  • Encourage and support the PROMISE professional development activities  

Interns are paid $4,000 for work 40 hours per week for ten weeks.  You will be required to oversee the intern’s work hours.  Since the students are paid on a stipend it is critical that you set up expectations for the completion of hours at the beginning of the internship.  We recommend the professional experience align with a typical 40 hour work week - or 400 hours for the total duration of the summer.  However, how the hours are spread will also be contingent upon the project and needs of your organization.  Some of the hours will be dedicated to attending PROMISE activities.  See below for the schedule.

Having an intern takes work.  It requires that you make the commitment to their success and carve out hours into your work schedule to support their development.  They will get out what they put in, and you will get out what you put in.

Stipend and Other Personnel Expenses:

The cost of the internship stipend and other personnel expenses is $4,300. Interns are not eligible to receive health benefits. OSU departments and programs may request up to half of the total cost to be subsidized by the PROMISE program; the balance will be charged to the departmental index. Please note that salary and other personnel expenses will be charged in both FY15 (June) and FY16 (July and August). Sponsors should expect to incur some related services and supplies costs associated with having an intern.  Agencies outside of OSU will pay $4,300 to PROMISE.  PROMISE is unable to pay for housing, travel, or accommodations for interns.  For sites outside of Corvallis, we can explore a hybrid model of engagement and learning for the weekly professional development sessions.

The PROMISE program will pay for costs associated with required professional development, including but not limited to, meals at weekly meetings, supplies for poster session, portfolios, etc.

All employee units must pay Other Payroll Expenses (OPE). OPE is the cost to the department of an employee in addition to the gross pay. OPE is charged proportionately to each index an employee is paid from. OPE costs can include any of the following:

Employee Relations Board, Heath Insurance, Medicare, Retirements, Social Security, State Accident Insurance Fund, Social Security, Mass Transit taxing District, Unemployment Insurance and Workers compensation.

See Payroll manual http://fa.oregonstate.edu/pay-manual/1000-other-payroll-expenses-ope/1001-charges-other-payroll-expenses-ope

Specifically, Promise intern stipends will be charged for the OPE cost for Social Security, Medicare, Unemployment Insurance and SAIF. Refer to the most current OPE rates listed in the OSU Budget Office http://fa.oregonstate.edu/budget/budget-development-resources.

PROMISE is important for OSU and Oregon communities because many PROMISE alumni become leaders in Oregon and beyond.  This is also a powerful way we continue to build OSU’s great community and network of professionals.  Also, many of our previous mentors have developed long-term working relationships with their interns, and even continued interns on for hire post-internship.

The professional development series is designed to provide time for students to reflect about their experience and gain tangible leadership skills.  As you formulate your project ideas, please keep in mind the following dates:

Professional Development Commitments for Interns
Weekly sessions - Wednesdays, 2:30 pm - 5 pm
Intern retreat - Monday, June 22 (all day)
Orientation - Tuesday, June 23 (half day)
Professional Development Day - Wednesday, August 5 (all day)
Volunteer service - (half day, TBD)
Finale -- Thursday, August 27 (half day)

Mentor/Supervisor Commitments
Pre-orientation Meeting - Wednesday, May 13, 1 - 3 pm
Networking session - Wednesday, July 22 (2 hours)
This is an opportunity for the intern cohort to meet all mentors/supervisors.
Orientation with Interns - Tuesday, June 23 (half day)
Projects and presentation -- Thursday, August 27 (half day)


  • Retention and excellence of historically underrepresented students and groups
  • Diversity in Oregon employment
  • Leadership development
  • Transformational learning opportunities

Core Values

  • Reflection
  • Social Justice
  • Leadership
  • Reciprocity
  • Accountability
  • Community

Thank you for your interest in becoming a mentor/supervisor, the deadline has passed. Please check back again if you are interested in becoming a mentor/supervisor for the 2016 PROMISE year.

Contact Info

Equity and Inclusion 327/330 Snell Hall Corvallis, Oregon 97331 phone: 541-737-3556
fax: 541-737-8232
Email OEI
Copyright ©  2016 Oregon State University