Oregon State University

Consideration of Veterans in the Hiring Process

Affirmative Consideration of Veterans in the Hiring Process

The university has clarified its policy on affirmative consideration of veterans in the hiring process.  This memorandum supersedes all prior memoranda in which we advised the university community of the Veterans Preference Procedure in Public Employment. 

The procedure described below provides an affirmative preference to individuals who self-identify as qualifying veterans.  In this case, qualifying veterans means all veterans or disabled veterans who served on active duty with the Armed Forces of the United States and were honorably discharged.   This procedure is effective immediately.

  • Competitive Search:
    • Determining eligibility of the applicant:  Any veteran or disabled veteran honorably discharged from U.S. military service may be eligible for special consideration in the screening and selection process if he or she meets the minimum qualifications and for the position.   OSU will consider evidence of transferrable skills presented by veterans when considering whether the minimum qualifications for the position have been met.  A qualifying veteran applicant’s statement that s/he was honorably discharged from U.S. military service is sufficient during the early stages of selection, but may be verified by the hiring unit if s/he advances to on-site interview.  During the site visit, the applicant may be asked to show a copy of a Certificate of Release or Discharge from Active Duty (DD form 214 or 215) or a letter from the US Department of Veteran’s Affairs indicating receipt of a non-service connected pension.  Information contained in these documents will be kept confidential except as required under federal regulation CFR 41§ 60-300.
    • Special consideration for eligible applicants:  Hiring units will give special consideration to qualifying veterans when the qualifying veteran applicant meets the minimum qualifications for the position for which she or he has applied. OSU will consider evidence of transferrable skills presented by veterans when considering whether the minimum qualifications for the position have been met.  Special consideration typically consists of advancement to the first interview stage unless the veteran has no reasonable chance of success in the position. By comparison, OSU typically advances only those applicants who not only have a reasonable chance of success in the position, but are also among the strongest candidates in the applicant pool.

      Hiring units are strongly encouraged to give additional special consideration to veterans at later stages of the process as well.
    • For questions about how to apply the reasonable chance of success standard, the hiring unit may consult with a representative from their Business Center HR office or from the Office of Equity and Inclusion.
  • Waiver of Search:  If a waiver of search is sought to appoint a veteran into an unclassified position, veteran status will be considered a positive factor in the waiver review.
  • Responding to Requests for Information: Requests for information about the handling of a veteran’s application and any questions about this procedure should be directed to the Senior Affirmative Action and Advancement Associate in the Office of Equity and Inclusion (541-737-0865).

For additional information, please visit OSU Policy on Veteran Status.

Contact Info

Equity and Inclusion
327/330 Snell Hall Corvallis, Oregon 97331 Ph: 541-737-3556
Email OEI
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