Oregon State University

Accessibility and Google Apps

Google Apps may be accessed using assistive technology. Some persons may prefer to access the native, web-based apps using a browser and screen-reader software such as JAWS, while other persons may prefer to use third-party clients to bypass the web interface.

Learn more in the Google accessibility guidelines. This guide includes:

  • tools recommended for web-based access
  • keyboard shortcuts for each core app
  • sync options when using third party clients

The OSU Computer Helpdesk is happy to help our community configure third party clients such as Outlook for alternative access to email. If you have questions about using your assistive technologies, contact Disability Access Services. For general questions about accessibility at OSU, contact Equity and Inclusion.

Google Drive

Google Drive's web interface supports four screen readers: JAWS, NVDA, ChromeVox, and VoiceOver. All users have the option of downloading editable Google files in formats such as Microsoft Office and RTF for editing in third party clients.

Learn more in Google's guide for using Drive, including the navigation guide, keyboard shortcuts, and best practices.

Before you can use a screen reader with Google Docs (one of the components of Google Drive), you'll first need to configure your screen reader for Google Docs according to Google's instructions.

Google Calendar

Where accessibility is concerned, Calendar is best used through a third-party client such as Outlook or iCal. Google Calendar's "Agenda" view is the only accessible view in Google's web interface. For more information, please read Google's accessibility guide for using Calendar

Google Mail (Gmail)

As noted, the OSU Computer Helpdesk is happy to help our community configure third party clients such as Outlook for alternative access to email. Google also provides support for configuring third party clients. For more information on Gmail accessibility, visit the Google guide for using Gmail with a screen reader.