Office of the President

Invitations to President Ray and President and Beth Ray

The following information is intended to help you make the appropriate contact in the President's Office and to provide guidance for planning your meetings and events that involve President Ray or President and Beth Ray.

To invite President Ray to attend a University-sponsored activity or donor/prospect event. Please e-mail your request to Elizabeth Grubb (Elizabeth.Grubb@oregonstate.edu) and include the details relevant to the event, such as:

• date, time and location of the event
• program or agenda
• description of the audience and their relationship with/to OSU
• estimated number of attendees
• length of President's time commitment
• reason for Dr. Ray's participation

Please indicate if the invitation includes Beth, and whether Dr. Ray's availability is the key element in selecting the date.

If the invitation includes a request for President Ray to deliver remarks at the event -- please include the topic, length of time for the remarks, and when in the program they will be delivered.

If the invitation includes Beth Ray -- please e-mail a copy of your invitation to Beth (beth.ray@oregonstate.edu), and indicate how you would like her to participate. Since Beth manages her own calendar, taking this step will reduce our response time.

If you need a response immediately -- please let us know and we will make every effort to respond within your deadline. We make every effort to respond immediately, but most requests require communicating with both Rays and other university staff. The more information you include with your original request, the sooner we can respond.

Event/activity background materials for Dr. Ray and Beth -- deliver to the President's Office at least seven business days prior to the event, unless requested earlier to accommodate the Rays' travel schedule.