Surplus Process/Instructions

Surplus Process/Instructions

Computer equipment encompasses all monitors, computer towers, laptops, keyboards, mice, projectors, printers, and external storage devices. The Community Network works closely with OSU Surplus to follow the OSU Policy on Disposal of Data Storage Equipment . All equipment with physical storage media (hard drives) needs to be processed through the Community Network so the hard drives can be properly sanitized before disposal of the equipment. This sanitization eliminates retrieval of possibly sensitive information and copyrighted software before it leaves the campus. It is important that you follow these steps to surplus computer equipment.

How to Surplus Computer Equipment

1. Contact the Community Network to pick up computers and/or hard drives.
2. CN will wipe all physical storage media and return the equipment to you with Certification of Readiness For Sale forms for each one.
3. Follow normal surplus procedures from here out.
   1. Go to the OSU Surplus Property web page at:  http://surplus.oregonstate.edu/
   2. Click on the link Submit your pickup request in the SPMS System. 
      PLEASE NOTE:  OSU Surplus Property is now using a system called “SPMS” for disposing of all OSU-owned property.  If this is your first time accessing this system, please call Surplus Property at 541-737-7347 to obtain login information.
   3. Click on the link Full Instructions for information on how to submit the pickup request.
   4. When all items have been entered, print a copy for your records, and to attach to equipment.
   5. Place a copy of the form on the equipment and surplus will come pick everything up.

Special Notes:

• If a surplus monitor does not sell at auction, a recycle fee may be assessed by Surplus Property.
• Off campus customers, please make arrangements to drop your computer equipment off with CN support to be wiped.  Once the equipment has been sanitized the equipment will be picked up by surplus.

Non-Computer Surplus

If you wish to surplus non computer equipment, please go to the OSU Surplus Property web site and follow their instructions: http://surplus.oregonstate.edu/