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This administrative page provides information about the project structure and processes. Information for customers can be found at oregonstate.edu/main/online-services/google-apps-for-osu.
Information Services (IS) provides ONID email and file storage services for students and employees. Following an investigation by the Google Apps Task Force and subsequent input from campus groups, the Vice Provost of Information Services and the Information Technology Steering Committee launched the Google Implementation Project in January 2013.
For Phase I, the Implementation Team is tasked with enabling Google Apps for Education for all members of the OSU community. Implementation shall occur in the 2013 calendar year under the University's formal agreement with Google. The implementation is being made in consultation with key groups across campus and in consideration of evolving contexts, particularly the needs of users.
The purpose of the implementation is to:
Google Apps for Education
During Phase I, Google Apps for Education will be made available to OSU employees and students via CAS authentication, using existing ONID login credentials. Additionally, a six month opt in period will allow students and employees to provision Google Mail and migrate any email from the ONID email server to Google. A major outreach and training component will communicate the change to the community and documentation will be developed as needed.
Services Affected, Services Not Affected
Information Services will sunset the OSU-hosted ONID email service in December of 2013, at the end of Phase I. All ONID email that remains on the ONID server will need to migrate to Google at that time.
The @onid.orst.edu email address, however, is not changing as a result of migration. Rather, all @onid.orst.edu email will be delivered via Google Apps for OSU.
No other ONID services will be affected; access to ONID file space, ONID class groups, and other ONID services will be unchanged. No non-ONID services will be changed, e.g. Exchange-based email and calendaring services associated with @oregonstate.edu accounts will not need to be migrated.
|Feb. 2013||Project start|
|March 2013||Peer institution consultation
Project plan and finalized scope
|April 2013||Launch communications and outreach campaign|
|May 2013||Launch training series|
|May 15, 2013||Launch pre-sync email migration process|
|June 18, 2013||Enable Google Apps for OSU for the entire OSU Community
Enable opt-in email migration tool
|Summer 2013||Ongoing training and outreach|
|Fall 2013||Ongoing training and outreach|
|Nov. 2013||Recommendations for Phase II|
|Dec. 2013||Migrate all ONID email to Google
Sunset ONID mail services
|Executive Sponsor||Lois Brooks, Vice Provost for Information Services|
|Project Sponsor||Lucas Turpin, Interim Director, Technology Support Services|
|Project Manager||Hollie Pitts, Enterprise Computing|
|Technical Lead||Andy Morgan, Enterprise Computing|
|Communications Lead||Mike Hinds, Information Services|
|Lead Trainer||Rich Giesige, OSU Computer Helpdesk|
|Consultants||Dann Cutter, Hatfield Marine Science Center
Doug Weir, College of Business
Chris White, University Housing & Dining Services