OREGON STATE UNIVERSITY

Outgoing students (OSU students going abroad)

Application Process

  1. Make sure your students complete the OSU online application for study abroad.
  2. Students submit any other required application materials directly to you. If an interview is required, you will conduct an interview once students complete all of the application materials.
  3. IDEA will request a Student Conduct check as part of the application process. If an applicant has a record with Student Conduct, and you have concerns, we recommend that you discuss the incident with the student prior to accepting the student into your education abroad program.
  4. Conduct a site-specific orientation for all accepted students.
  5. Inform accepted students on visa process (if applicable), recommended immunizations, group travel (if applicable), and other important pre-departure procedures.
  6. Collect secondary paperwork from all accepted students, send a copy to the Enrollment Manager in IDEA.
  7. Maintain contact with the departing students to put them at ease concerning their upcoming adventure and to clarify last-minute details. A letter to parents with a copy of the handbook can also be comforting.
  8. When your students return to OSU, you will need to process their grades from overseas using the OSU transcript form. (See "Transcripting" section under the Resources page)

Publicity & Promotion

  1. Publicize the following year's program widely. You will probably need to continue promoting your program until the application deadline.
  2. Maintain your department's website and keep an updated program information (e.g. dates, cost, courses offered) for prospective students.
  3. Host an information session with past participants from previous year.
  4. Attend an Education Abroad Fair organized by IDEA.
  5. If you create brochures and posters, send them to the IDEA office, and they will be distributed to prospective students.
  6. Join IDEA Facebook page; submit an entry to the IDEA blog.
  7. If your program page needs to be added or edited in the IDEA website, contact IDEA International Ambassador.
  8. To create/reproduce promotional materials (e.g. brochures, posters), consult with IDEA International Ambassador.