OREGON STATE UNIVERSITY

Global Engineering Education Exchange (GE3) Application Checklist

All OSU students are required to complete the OSU Online Study Abroad Application. By completing this online application, a non-refundable, $50 application fee will be charged to your OSU student account.

http://studyabroad.oregonstate.edu/apply/

Global Engineering Education Exchange (GE3) Deadlines

For fall semester or academic year: March 1st

For spring semester: September 28th

Application Fee: 

All study abroad and internship applicants are required to pay an application fee when submitting their OSU Online Study Abroad Application. There is no fee for submitting the GE3 online application. See the Application Fee page for details.

Transcript: 

Order an official transcript to be sent to your study abroad advisor or program coordinator by the application deadline. Your program may require an additional official transcript if you are enrolling at a university abroad.

Order one transcript from each institution you have attended and have earned 15 credits or more.

OSU official transcripts can be ordered through the OSU Online Services student account or through the Office of the Registrar.

Program Provider Application: 

Your application to a GE3 program will include at least two online application forms (OSU and GE3).  The GE3 application will also require items in addition to the materials listed below.  Please submit all materials to the College of Engineering, International Programs in the Engineering HUB (144 Batcheller Hall).  Questions?  Contact us at coe.study-abraod@oregonstate.edu 

The following materials need to be submitted online and/or in person to COE International Programs before the deadlines listed above:

1. Completed 
Online Study Abroad Application
2. Completed
GE3 online application form which includes online submission of the following:

a.      Passport photocopy

b.      Official transcripts from OSU and other institutions you have attended and have earned 15 credits or more. OSU official transcripts can be ordered through the OSU Online Services student account or through the Office of the Registrar.

c.       Course descriptions for OSU courses you must earn credit for while abroad.  Syllabi for most OSU courses are available online.

d.      Letters of recommendation, preferably from an engineering professor or T.A. who knows you and can speak to your personal and/or academic preparedness to study abroad. You can request an electronic recommendation, have one submitted via email, or in hard-copy to COE International Programs in the HUB.

e.      Essay (approximately 200-500 words) written in the language of the country you have chosen, describing the goals to be achieved in the program and including any special areas of research in which you are currently involved or would like to be involved during the program.  If most or all of your courses abroad will be taught in English, the essay can be written in English.

3. In addition to the items above, some GE3 institutions may require that you complete their own international application.  Typically this final application is submitted by students directly to the host institution.  While most GE3 institutions will contact students to notify them of this requirement, you may choose to complete this step in advance if it is listed as required on the institution’s GE3 website profile.

Passport: 

A passport valid for six months beyond your program is required. Apply for a passport immediately if you have not done so already. Visit travel.state.gov for an application.

Required Essays: 

Each applicant is required to write one essay (approximately 200-500 words) written in the language of the country you have chosen, describing the goals to be achieved in the program and including any special areas of research in which you are currently involved or would like to be involved during the program.  If most or all of your courses abroad will be taught in English, the essay can be written in English.

Letters of Reference: 

Letters of recommendation should preferably be from an engineering professor or T.A. who knows you and can speak to your personal and/or academic preparedness to study abroad. You can request an electronic recommendation, have one submitted via email, or in hard-copy to COE International Programs in the HUB.

Health Disclosure: 

Post acceptance to GE3, you will need to complete and return the Health Disclosure Form to the College of Engineering International Programs Office. All study abroad students are required to return this form. See the Risk, Safety, Academic and Health Form page for details.

Academic Planning Form: 

This form ensures your credits completed abroad will be applied toward your OSU degree. All students are required to complete this form prior to departure, and to turn it into the College of Engineering International Programs Office. See the Academic Planning Form page.

Attend General Orientation: 

 

All OSU students going abroad will be enrolled in a BlackBoard Organization entitled "International Degree and Education Abroad." It consists of six modules with information about travel documents, travel arrangements, academics policies and registration, financial aid and billing, and health and safety. Additionally, you will attend an in-person orientation for information about culture learning, maximizing language learning, and how to fit in to your new academic culture abroad.

It is important to note that students studying abroad will not be able to register for credit for the program until they fulfill the orientation requirements for their program.

Students accepted to GE3  will also be invited to participate in the in-person, group orientations offered by International Degree and Education Abroad. Students will be contacted via email with the date, time and location of the orientation.

See the orientation dates and registration page  for more information.

Attend Site-Specific Orientation: 

Students accepted to GE3 will meet with the program coordinator in the College of Engineering International Programs office before departure.

Insurance: 
Your program enrolls you in insurance for the duration of your participation. Review the insurance policy and carry additional claim forms and your insurance card with you abroad.
Visa: 

After your acceptance by your GE3 host institution, housing forms, visa requirements, and additional information will be mailed or emailed to you. It is crucial that you complete all forms provided to you by your host institution. Many locations will require that you apply for a student visa – again, follow instructions given to you by your host institution.

Travel Clinic: 

All students are encouraged to visit their primary care provider before going abroad. Information about immunizations and travel health can be obtained from the Travel Medicine Clinic at Student Health Services.

File FAFSA and apply for financial aid for the term(s) of your program.

IDEA will submit a financial aid budget with your estimated cost of attendance to the Office of Financial Aid the term prior to your departure so that your aid award may be adjusted.

Use this form to estimate the total cost of your attendance on the program. Visit the Budget Worksheet page for details.

Registration: 
All study abroad students will need to register for general Overseas Studies credits using the OSU online registration system and a PIN from their academic advisor. IDEA will send students an e-mail from abroad.registration@oregonstate.edu with the instructions and CRN, and students are responsible for registering for these credits for the term(s) they are abroad. You will not receive financial aid for the program unless you are registered. To be registered, your account must be free of any hold, and your OSU bill balance must be below $2,200.
Grades and Credits: 
This program earns resident credit at OSU. Each course you take must be assessed for how the credit will be applied to your degree program. During the application process, work closely with the College of Engineering to choose courses that fulfill your OSU degree requirements and/or have new courses approved. Prior to departure you must have at least one term's worth of courses pre-approved on your Academic Planning Form.

Select File > Print in your browser to print this checklist.