OREGON STATE UNIVERSITY

Student and Exchange Visitor Information System (SEVIS)

SEVIS Overview

The Student and Exchange Visitor Information System (SEVIS) is an internet-based system that allows U.S. Department of Homeland Security to collect, maintain and manage information about international students and exchange visitors in the United States.

School and program officials use SEVIS to generate I-20's for F-1 students and DS-2019's for J-1 students. SEVIS is not used to maintain information on students in other visa statuses.

SEVIS was implemented in 2003 and is administered by the Student and Exchange Visitor Information Program (SEVP), which operates under Immigration and Customs Enforcement (ICE).

Access to SEVIS

Information in SEVIS is available to school and program officials, the Department of State, U.S. Customs and Border Protection, USCIS, and ICE.

School officials who can access the SEVIS records of F-1 students are called "Designated School Officials" (DSO's). Program officials who can access the SEVIS records of J-1 students are called "Responsible Officers" (RO's).

What Information Is Reported

Designated School Officials (DSO's) and Responsible Officers (RO's) are responsible for reporting specific information about students and exchange visitors during their stay in the U.S. in F-1 or J-1 status. This information includes:

  • Registration
  • Employment authorizations
  • Change of address and/or legal name
  • Change in degree level, program or major
  • Failure to maintain status and/or requests for reinstatement
  • Academic or disciplinary actions by the university due to criminal conviction

Failure to Maintain Status

DSO's and RO's are responsible for reporting certain violations of status by terminating a student's SEVIS record. Once a record has been terminated, the student is expected to depart the country immediately. Terminations are reported to ICE through SEVIS.

OSU Reporting Policy

Oregon State University employees only report information in SEVIS that as specifically required by federal law. Information protected under the Family Educational Rights and Privacy Act (FERPA) is not reported unless requested by court order.