Oregon State University

(WebEx) Video Conferencing Unit (WET)


Video Conferencing Equipment (WET)

Before you begin setting up a WebEx with Video Conferencing Equipment conference, please ensure that you have visited oregonstate.webex.com and have logged in. This will automatically create a WebEx account for you.

 

1) Open a web browser and navigate tohttps://webex.oregonstate.edu

2) Enter ONID username and password. Some browsers require “onid\” and some do not.

3) Click Log In

4) Click Smart Scheduler icon

 

5) Click the green New button

 

6) Enter the meeting title and select the Start and End date/time

*The meeting will start and end at the exact times that you enter. It does NOT auto-extend the meeting based on use.

 

7) Click in the Add Telepresence Rooms box and type in the room name

8) Select the room and it should place it in the list below the search box

9) If you cannot find your room or need to have a video/audio site dial in, select the 3 horizontal lines button.

10) Increase the number of video or audio participants as needed. Even though it says SIP call-in, H323 or IP address? dialing does work as well.

 

12) Click WebEx and then the box next to Enable WebEx. A meeting password is OPTIONAL

 



13) Click the green Save button

 

14You will be forwarded to a page with the conference you just scheduled

 

15) You can click the meeting title to edit/make changes to the scheduled meeting.

 

You will recieve 3 confirmation emails, 2 of them are for your records and the email with "Forward to others" in the subject line is the one you would send to people who need to join the WebEx session.

 

Please note:

If you need a WebEx Enabled TelePresence (WET) meeting recorded, please email conference.center@oregonstate.edu after scheduling/saving the meeting. Include the meeting title, date/time and meeting number for the meeting that needs to be recorded. MCS will reply back with instructions on how to edit and add the recording profile to your meeting.

If a WET meeting is setup with a "Recording Profile", all video, audio and content will be recorded. If you click the "Record" button within a WebEx session (from computer) during a WET meeting you will only record the audio and content, no video is captured. In a WebEx session without any TelePresence, the "Record" button does capture all audio, content and video.

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Contact the Service Desk at 541-737-8787

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