Oregon State University

(Application) OneDrive

OneDrive is the central hub for all your documents in Office 365. It provides 1TB of online storage for any files you wish to create or upload.
Once you add a file to OneDrive, you can access it anytime, from any computer. You can also share your OneDrive documents with team members and collaborate in real time using Office Online Web Apps.


Create a new file in OneDrive


  1. At the top of the page, click “OneDrive”
  2. Below the “Documents” heading, click “+new”
  3. Select the type of file you want to create
    Click One Drive, + New, and then the document type you wish to open 
  4. Enter a name for the document
  5. Click “OK”
    Enter the name of the document in the "Document Name" field, and press "OK" below 
  6. Begin building your document in Office Online
  7. Note: All changes will be saved automatically to OneDrive.


Upload a file to OneDrive


  1. On the top of the page, click “OneDrive”
  2. Below the “Documents” heading, click “upload”
    Click OneDrive, and then select "Upload" in the folder you wish to upload 
  3. Click “Choose File"
    Press the "Choose File" button 
  4. Select the file you want to upload from your file browser
  5. (Optional) Enter comments about the current document version
  6. Click “OK”
    Confirm by Pressing OK 
Note: You can also drag and drop files directly from your computer’s desktop or file browser into the OneDrive document area.
Draw a file from your file explorer to the window in which you have OneDrive open in 


Share an OneDrive file


  1. On the top of the page, click “OneDrive”
  2. Click the three dot menu “…” next to the file you want to share
  3. Below the file preview, click “Share”
    Find OneDrive tab, find the file you wish to share, click the three dot menu, and press share below the file preview 
  4. Enter your team members’ names or email addresses
  5. Set your team members’ permissions to “Can edit” or “Can view”
  6. (Optional) Enter a message that will be sent with each share invitation
  7. Click “Share”
    On the next part of the popup, enter contact information, edit their permissions, optionally enter a message, and click share. 
Note: Share invitations will be sent to your team members’ inboxes.
Preview of what share invitations look like 


Delete a File from OneDrive


  1. On the top of the page, click “OneDrive”
  2. Click the three dot menu “…” next to the file you want to delete
  3. Click the second three dot menu “…” below the file preview
    Open OneDrive, find the three-dot-menu next to the document you wish to delete, and on the popup - click the next three-dot-menu available 
  4. At the bottom of the menu, click “Delete”
    On the drop down that shows up from clicking the three-dot-menu, press delete on the bottom 
  5. When a confirmation message pops up, click “OK”
    Press "OK" on the pop up dialogue box 
Note: Your file will now disappear from OneDrive, but it won’t be fully deleted until you empty your Office 365 recycle bin.


Delete or Restore OneDrive Files from the Recycle Bin


  1. On the top right of the page, click the cog icon
  2. Click “Site Settings” in the drop down menu
    In OneDrive, find the "cog" in the upper right corner, and click "Site Settings" in the drop down menu
  3. Under the “Site Collection Administration” heading, click “Recycle Bin”
    Find Recycle Bin Under Site Collection Administration 
  4. Click the check box “☐”next to the file(s) you want to effect
    Find the file you wish to bring back from the bin 
  5. Click “Restore Selection” or “Delete Selection” 
    Select Restore or Delete, depending on which you want to do. Deleting will permanently delete the file off your OneDrive 
    • The “Restore Selection” option will add the selected file(s) to OneDrive.
    • The “Delete Selection” option will permanently delete the selected file(s).
    • The “Empty Recycle Bin” option will permanently delete all files in the recycle bin, whether they are selected or not.


Learn more about OneDrive

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