Oregon State University

Outlook 2007

Note: Outlook 2007 is no longer supported by several departments, including Community Network. If these instructions do not work, please contact your DCA? to receive an upgrade to Outlook 2013 in order to access Exchange? in Outlook. 


There are two options available when setting up Microsoft Outlook 2007 to check your email:

Set up an Exchange connection to the OSU Email Server

This preferred connection method provides the most features and easiest access to Exchange. Using this mode also configures "Outlook Anywhere" automatically. Outlook anywhere provides the ability to use an Exchange connection both on and off campus, without using the VPN.

If you are opening outlook for the first time, an account setup wizard will walk you through the process.

  1. Open Outlook 2007.
  2. Click Tools then Account Settings
  3. Click New...
  4. If you are on-campus, your name and e-mail address will be automatically filled in the proper fields. If not, enter your full name, @oregonstate.edu email address, and password twice (as seen in the image below), then click Next.
  5. Auto Account Setup Menu

  6. A password box may open here. If it does, in the User name: box, enter your domain (either cn or fs_mail), followed by a backslash ( \ ), followed by your username. Enter your password in the Password box.
  7. Outlook 2007 Password Box

  8. The next screen will ensure connections are established. If this finishes correctly, press "finish.
  9. Close all open settings boxes

Outlook will then begin downloading your mail!

Note: Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

Note: This setup method also enables "Outlook Anywhere" by default, which allows you to access your email from off campus without using VPN. However, if you use outlook .pst files on another machine (such as a work machine), VPN is required to access those files.

Set up an IMAP connection to the OSU Email Server

This method is not recommended because it offers reduced functionality and security compared to an Exchange setup (see directions above). You should only setup with this method if you have trouble setting up your email to connect with Exchange. To setup an IMAP connection:

  1. Open Outlook 2007.
  2. Click Tools.
  3. Click Account Settings.
  4. Click New to add a new account
  5. Check the box at the bottom that says Manually configure server settings or additional server types and click Next
  6. Select Internet E-mail and click Next
  7. Under the User Information section:
    • Enter your full name in the Your name: box
    • Enter your full @oregonstate.edu e-mail address in the E-mail Address: box
  8. Under the Server Information section:
    • Select IMAP from the Accoutn Type dropdown menu
    • Incoming mail server (IMAP): exmail.oregonstate.edu
    • Outgoing mail server (SMTP): mail.oregonstate.edu
  9. Under the Logon Information section:
    • Enter your full @oregonstate.edu e-mail address in the User name: box
    • Enter your email password in the Password: box
  10. Click the More Settings... button
  11. Click the Outgoing Server tab
  12. Check the "My outgoing server (SMTP) requires authentication" box
  13. Click the Advanced tab
  14. Ensure the INCOMING Server (IMAP) is 993.
  15. Click the dropdown next to "Use the following type of encrypted connection" and select SSL.
  16. Ensure the OUTGOING server (SMTP) is 587.
  17. Click the dropdown next to "Use the following type of encrypted connection" and select SSL.
  18. Click "Ok".
  19. Click on "Next" and then "Finish".
  20. You should now have access to your email. Don't forget to click on "Send/Receive" to update your inbox and send email.

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