Oregon State University

What is the Out of Office Service?

Instructions on how to automate your email to alert people that you are away and unlikely to check your email for a while.

 

NOTE: These instructions are only for users of the old, legacy ONID webmail system who are not forwarding their ONID e-mail to another e-mail address.

The Out of Office Service is a way to let people that email you know that you are not checking your email and may not respond to their email for some time. If you have started the Out of Office Service, when someone sends you an email they will get an email back with the message you entered into the Out of Office Service.

The Out of Office Service keeps track of who it has sent your message to and will only send a response to the same email address once a week. The Out of Office Service will only respond to e-mail sent directly to you. Messages to mailing lists that you are subscribed to should not get an Out of Office response.

With the Out of Office Service started, you will still receive mail in your ONID account and any mail filters you have created will still apply, including Spam Assassin.

To start using the Out of Office Service,

  1. Go to http://onid.oregonstate.edu.
  2. Click on Login to ONID, and login with your ONID username and password.
  3. After you have successfully logged in, click on Manage Mail on the left-hand menu.
  4. Enter your message text and click on the Set Out of Office Service button.

To stop the Out of Office Service, click on the Stop Out of Office Service button.

Here is a sample Out of Office message:

I'll be out of the office until Monday, February 10th. If you need immediate assistance, contact Joe Smith.

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