Oregon State University

Adding Exchange Calendar (Outlook)

The following process for adding calendars into the selection of Outlook calendars on a Windows computer. This is essential to add room reservation calendars, team meetings, or collaborate with any other users who use Exchange? Calendars.


  • The user must have a computer
  • The user must have an Exchange account
  • The computer must have Outlook installed
  • Outlook must have the users Exchange account set up


  1. Open Outlook
  2. Click on the calendar tab in the bottom left corner
  3. Click on Open calendar then From Address Book...

    On a Mac this is Open Shared Calendar
  4. Use the Global Address List to find a calendar to add
    It is important to keep in mind that the Global Address List shows both shared calendars and groups of people
  5. Press OK

The calendar will be added to the "Shared Calendars" group and auto-populate a single tab in the calendar window. If the calendar selected adds more than a single calendar, that is a sign that a group of users were added, not a single calendar.

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