Oregon State University

Outlook 2003

PLEASE NOTE:

The instructions below assume the user has the latest service pack installed for Office 2003 (Service Pack 3). If you do not have the latest service pack (or are not sure), you can download service pack 3 for free from Microsoft's webste, or you can install it through Windows Updates.

Check your Google ONID Email
Check your ONID Mail for Faculty and Staff
Configure Outlook 2003 to use the OSU Online Directory
Make directory.oregonstate.edu your default address book
Removing an account from Outlook 2003


Check your Google ONID Email

Warning: 

If you have not changed your password since April of 2013, you will need to change your password for the Google Apps for OSU mail configuration to work.

Change your ONID password

Please follow these directions to enable imap on your Google Apps for OSU Mail Account:https://support.google.com/mail/troubleshooter/1668960?hl=en#ts=1665018

  1. Open Outlook 2003
  2. Open the Tools menu and choose E-mail Accounts...
  3. Select Add a new e-mail account,then click Next
  4. Choose IMAP as the Server Type and click Next.
  5. Under the User Informationsection:
    • Enter your full name in the Your name: box
    • Enter your full ONID e-mail address (user(at)onid.oregonstate.edu) in the E-mail Address: box
  6. Under the Server Informationsection:
    • Incoming mail server (IMAP): imap.gmail.com
    • Outgoing mail server (SMTP): smtp.gmail.com
  7. Under the Logon Informationsection:
    • Enter your full ONID e-mail address (user(at)onid.oregonstate.edu) in the User name: box
    • Enter your email password in the Password: box
  8. Click the More Settings... button.
  9. Click on the Outgoing Server tab.
  10. Check the My outgoing server requires authentication and make sure Use the same settings as my incoming mail server is selected
  11. Click on the Advanced tab.
  12. Ensure the INCOMING Server (IMAP) is 993.
  13. Check the box next to This server requires a secure connection (SSL).
  14. Ensure the OUTGOING server (SMTP) is 587 (or 465)
  15. Check the box next to This server requires a secure connection (SSL).
  16. Click Ok.
  17. Click Next.
  18. Click Finish.

 

Check your ONID Mail for Faculty and Staff

  1. Open Outlook 2003
  2. Open the Tools menu and choose E-mail Accounts...
  3. Select Add a new e-mail account,then click Next
  4. Choose IMAP as the Server Type and click Next.
  5. Under the User Informationsection:
    • Enter your full name in the Your name: box
    • Enter your full ONID e-mail address (user(at)onid.oregonstate.edu) in the E-mail Address: box
  6. Under the Server Informationsection:
    • Incoming mail server (IMAP): imap.onid.oregonstate.edu
    • Outgoing mail server (SMTP): mail.oregonstate.edu
  7. Under the Logon Informationsection:
    • Enter your full ONID e-mail address (user(at)onid.oregonstate.edu) in the User name: box
    • Enter your email password in the Password: box
  8. Click the More Settings... button.
  9. Click on the Outgoing Server tab.
  10. Check the My outgoing server requires authentication and make sure Use the same settings as my incoming mail server is selected
  11. Click on the Advanced tab.
  12. Ensure the INCOMING Server (IMAP) is 993.
  13. Check the box next to This server requires a secure connection (SSL).
  14. Ensure the OUTGOING server (SMTP) is 587
  15. Check the box next to This server requires a secure connection (SSL).
  16. Click Ok.
  17. Click Next.
  18. Click Finish.

Outlook should then start downloading your email. If a login box appears, you can enter your ONID username and password in, then check the Remember Password box so it doesn't ask you again. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:


Configure Outlook 2003 to use the OSU Online Directory

  1. Open Outlook 2003
  2. Click on the Tools menu and choose E-mail Accounts...
  3. Choose Add a new directory or address book and click Next
  4. Choose Internet Directory Service (LDAP) and click Next
  5. Type directory.oregonstate.edu in the Server Name: box
  6. Click the More Settings ... button
  7. Click OK when warned that you must restart Outlook
  8. Click on the Search tab
  9. Type o=orst.edu in the Search base: box and click OK
  10. Click Next
  11. Click Finish
  12. Restart Outlook

To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Show Names from the: drop-down list. Type the name of the person you would like to look up in the Type Name or Select from List: box.


To make directory.oregonstate.edu your default address book:

  1. Click on the Address Book icon at the top of your Outlook window.
  2. In the Address Book window, click on the Tools menu and choose Options....
  3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
  4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
  5. Click the OK button.

Removing an account from Outlook 2003

  1.  Click on the Start button
  2. Go to Control Panel
  3. Click on Mail
  4. Click on Show Profiles
  5. Select the account you want to remove
  6. Click Remove

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