Oregon State University

Mac OS X Mail

Configuring Mac OS X Mail

Warning: 

If you have not changed your password since April of 2013, you will need to change your password for the Google Apps for OSU mail configuration to work.

Alert: There is a known issue with OS X 10.9 (Mavericks) Mac Mail and Google Docs (CLICK TO FIND OUT MORE)

To set up mac OSX Mail for use with your ONID e-mail account, please take the following steps:

  1. Set up Mac Mail to check your ONID Gmail
  2. Set up Mac Mail to check your ONID webmail
  3. Configure Mac Mail to use the OSU Online Directory
  4. Removing an account from Mac Mail


Set up Mac Mail to check your ONID Gmail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the Google FAQ on where to find the IMAP settings.

  1. Open Mac OS X Mail.
  2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
  3. Open the Mail menu and choose Preferences...
  4. Click on Accounts on the top menu.
  5. Click the + (plus) button at the bottom left to add a new account.
  6. Enter your name - this is what other people will see when they receive your e-mail.
  7. Enter your E-mail Address in the form ONIDusername@onid.oregonstate.edu
  8. Click the Continue button.
  9. Select "IMAP" from the Account Type drop-down list.
  10. Type "ONID Gmail" in the Description field.
  11. The Incoming Mail Server name is "imap.gmail.com"
  12. Enter your full ONID address, (ONIDusername@onid.oregonstate.edu), in the User Name field.
  13. Enter your ONID password in the Password field.
  14. Click the Continue button.
  15. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
  16. Type "OSU" in the Description field.
  17. The Outgoing Mail Server name is "smtp.gmail.com"
  18. Check the Use Authentication box. Enter your full ONID email (ONIDusername@onid.oregonstate.edu) and password if they are not already there.
  19. Click the Continue button.
  20. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
  21. Click the Create button.
  22. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List.
  23. Click on the Advanced tab at the bottom half of this settings page
  24. Select the Use Custom Port option and type "465" or "587"
  25. Click OK 
  26. Navigate back to the main accounts page and select Advanced, and verify that the port number is "993".
  27. Close all open settings boxes

OS X Mail Client is now configured to check your ONID Gmail!

If Mac OS X Mail is prompting you for a password everytime you wish to check your mail after configuring it, make sure your username is set correctly. To verify that it is listed correctly, please do the following:

  • In the Mac task bar, click Mail, and under Mail - click Prefrences.
  • You should be brought to a new window. In the new window, please press Accounts.
  • Once in the Accounts page, look for the username field. In the username field, make sure it is your full ONID username followed by @onid.oregonstate.edu. For example, Benny Beaver should be beaverb@onid.oregonstate.edu.

Set up Mac Mail to check your ONID webmail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

  1.  
    1. Open Mac OS X Mail.
    2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
    3. Open the Mail menu and choose Preferences...
    4. Click on Accounts on the top menu.
    5. Click the + (plus) button at the bottom left to add a new account.
    6. Enter your name - this is what other people will see when they receive your e-mail.
    7. Enter your E-mail Address in the form username(at)onid.orst.edu
    8. Click the Continue button.
    9. Select IMAP from the "Account Type" drop-down list.
    10. Type "ONID email" in the Description field.
    11. The Incoming Mail Server name is imap.onid.oregonstate.edu 
    12. Enter your ONID username in the User Name field. 
    13. Enter your ONID password in the Password field.
    14. Click the Continue button.

Mac Mail Incoming

  1.  
    1. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
    2. Type "OSU" in the Description field.
    3. The Outgoing Mail Server name is mail.oregonstate.edu.
    4. Check the Use Authentication box. Enter your ONID username and password if they are not already there.
    5. Click the Continue button.

Mac mail Outgoing

  1.  
    1. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
    2. Click the Create button.
    3. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List.

ONID SMTP Settings

  1.  
    1. Click on the Advanced tab at the bottom half of this settings page
    2. Select the Use Custom Port option and type 587
    3. Click OK

ONID SMTP Settings

  1. Close all open settings boxes

OS X Mail Client is now configured to check your webmail!


Configure Mac Mail to use the OSU Online Directory *For Macs running 10.8 and older*

  1. Open Mac OS X Mail.
  2. Click on the Mail menu and choose Preferences.
  3. Click on Composing on the top menu.
  4. Check the Automatically complete addresses box.
  5. Click the Configure LDAP... button.
  6. Click the + (plus) button.
  7. Type OSU Online Directory in the Name field.
  8. Type directory.oregonstate.edu in the Server field.
  9. Type o=orst.edu in the Search Base field.
  10. Click the Save button.
  11. Click the Done button.
  12. Close the Preferences windows.

To search for an email address while composing a new message, type the name of the person you are searching for in the To: field. It will auto complete the address and give you other matches for that name.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".

Configure Mac Mail to use the OSU Online Directory for Macs running 10.9

Unlike previous verisons, this latest Mac operating system does not have the configuration within the Mail app, but instead moved to system preferences.

1. Click the Apple icon in the upper left hand corner of the desktop and choose "System Preferences".

2. Within System Preferences click "Internet Accounts"

3. A new window will open, scroll down and choose "Add Other Account"

4. You will then be prompted to choose an account type. Click "Add an LDAP account" and then choose "Create"

5. Within the new window you'll need to fill in several fields.

  • Description: Directory Search
  • Search base: o=orst.edu
  • Server: directory.oregonstate.edu

6. Click "Create" and you should now have OSU online directory enabled.


Removing an account from Mac Mail

  1.  Click the Mail menu, then click Preferences
  2. Click on the Accounts tab
  3. Select the account you want to remove
  4. Click the “-“ symbol in the lower left-hand corner to remove an account

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