Computer Help Documents

Reply-To headers

1. Strip the original Reply-To headers from messages to the list
2. Set up a custom Reply-To header for the list

List Notifications

1. Send monthly password reminders to list members
2. Send a welcome message to new users
3. Set up custom welcome message for new users
4. Send goodbye messages to members when they are unsubscribed
5. Set up a custom goodbye message
6. Notifications for administrator for new requests, subscriptions and un-subscriptions

Set options for members in non-digest mode

1. Let members choose between digest/non-digest mode
2. Customize the header for messages to non-digest members
3. Customize the footer for messages to non-digest members
4. Strip attachments from member posts

Set options for members in digest mode

1. Choose the default mode (digest vs. non-digest) for new users
2. Set the default message format (Plain Text or MIME)
3. Set the maximum digest size (in KB) before it is sent
4. Customize the header for messages to digest members
5. Customize the footer for messages to digest members
6. Set the time period for digests

Subscription Rules

1. Advertise your list on the main list page
2. Set up steps required for subscription to your list
3. Require approval for users to unsubscribe from your list
4. Ban users from your list
5. Ban non-OSU users from your list
6. Set who can view the list of subscribed members
7. Set e-mail addresses of users to not be directly visible on list pages

Sender Filters

1. Set if new members to your list should be moderated by default
2. Set the action that will be taken when a moderated member posts to the list
3. Create a custom message to send to users whose posts have been rejected
4. Add/moderate/reject/discard posts from specific e-mail addresses that are not members of your list

Recipient Filters

1. Specify if the post has to contain the list name
2. Specify list names that will be accepted if the above option is enabled

Set bounce processing options for your list

1. Turn automatic bounce processing on and off
2. Bounce scores and setting when a members subscription is disabled due to excessive bounce messages
3. Set when bounce scores expire
4. Setting how many “membership disabled” messages a member should receive before their membership is disabled
5. Set how mailman notifies the administrator when bounce errors occur

Changing archiving options

1. Enable/Disable message archiving
2. Set the archive file to be public or private
3. Set how often a new archive volume should be started

Auto-responder options

1. Set Mailman to send an automatic response to anyone who posts to the list

Content Filtering Settings

1. Set your list to filter mail traffic
2. Remove attachments that have certain content types sent through your list
3. Remove attachments that have certain extensions sent through your list
4. Have your list convert text/html to plain text

Topic Filter Settings

1. Enable topic filtering for your list
2. Set how many lines in the body of a post the topic matcher should scan
3. Specify custom keywords the content filter should search for

Hide the sender of a list post (display the list address instead)

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Hide the sender of a message” section and select “Yes” or “No”
4. Scroll to the bottom and click the “Submit Your Changes” button

Change the subject line prefix for posts from members

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Prefix for subject line of list postings” section
4. Enter your prefix
5. Scroll to the bottom and click the “Submit Your Changes” button

Reply-To headers

Strip the original reply-to headers from messages to the list

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Should any Reply-To: header be stripped?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up a custom Reply-To header for the list

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Explicit Reply-To” section
4. Create your header
5. Scroll to the bottom and click the “Submit Your Changes” button

List Notifications

Send monthly password reminders to list members

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Send monthly password reminders” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Send a welcome message to new users

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Send welcome message to newly subscribed members” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up custom welcome message for new users

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “New-subscriber welcome message” section
4. Create your custom message
5. Scroll to the bottom and click the “Submit Your Changes" button

Send goodbye messages to members when they are unsubscribed

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Send goodbye message to members when they are unsubscribed” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up a custom goodbye message

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Text sent to people leaving the list” section
4. Create your custom message
5. Scroll to the bottom and click the “Submit Your Changes” button

Notifications for administrator for new requests, subscriptions and unsubscriptions

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the bottom of the Notifications section
4. Select “Yes” or “No” for both “Notices of requests” and “Notifications of Subscribes and Un-subscribes”
5. Scroll to the bottom and click the “Submit Your Changes” button

How to temporarily moderate your list traffic if there is a “flamewar” going on with your members (Emergency Moderation)

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Emergency moderation of all list traffic” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up default options for members who first join your list

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Default options for new members joining this list” section
4. Select the options you want for new members
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up a filter to automatically detect Administrator requests sent through your list (Administrivia Filter)

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Administrivia filter” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Edit the Maximum size of a message body (in KB)

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Maximum length in kilobytes (KB) of a message body” section
4. Enter a maximum size
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up automatic discarding of held messages

1. Log in to your list settings (How to Login)
2. Click the “General Options” option
3. Scroll down to the “Discard held messages older than this number of days” section
4. Enter a number for how many days old messages are saved before they are discarded
5. Scroll to the bottom and click the “Submit Your Changes” button

Change the language of your list

1. Log in to your list settings (How to Login)
2. Click the “Language Options” option
3. Scroll down to the list of languages and put a check next to each language you want your list to use
4. You can also set which language you would like to use by default at the top
5. Scroll to the bottom and click the “Submit Your Changes” button

Set options for specific members (moderate, hide, disable mail delivery, post acknowledgments, digest/plain mode, language)

1. Log in to your list settings (How to Login)
2. Click the “Membership Management” option, then “Membership List”
3. Scroll down to the user that needs to have settings changed, then choose the options which correspond with the permissions that you would like them to have.
4. You can also set which language you would like to use by selecting it in the far right-hand column
5. Scroll to the bottom and click the “Submit Your Changes” button

Set options for members in non-digest mode

Let a member choose between digest/non-digest mode

1. Log in to your list settings (How to Login)
2. Click the “Non-digest options” option
3. Scroll down to the “Can subscribers choose to receive mail immediately, rather than in batched digests?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Customize the header for messages to non-digest members

1. Log in to your list settings (How to Login)
2. Click the “Non-digest options” option
3. Scroll down to the “Header added to mail sent to regular list members” section
4. Type your customized header
5. Scroll to the bottom and click the “Submit Your Changes” button

Customize the footer for messages to non-digest members

1. Log in to your list settings (How to Login)
2. Click the “Non-digest options” option
3. Scroll down to the “Footer added to mail sent to regular list members” section
4. Type your customized footer
5. Scroll to the bottom and click the “Submit Your Changes” button

Strip attachments from member posts

1. Log in to your list settings (How to Login)
2. Click the “Non-digest options” option
3. Scroll down to the “Scrub attachments of regular delivery message?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set options for members in digest mode

Choose the default mode (digest vs. non-digest) for new users

1. Log in to your list settings (How to Login)
2. Click the “Digest options” option
3. Scroll down to the “Can list members choose to receive list traffic bunched in digests?” section
4. Select “Yes” or “No”
5. Scroll down to the “Which delivery mode is the default for new users?” section
6. Select “Regular” or “Digest”
7. Scroll to the bottom and click the “Submit Your Changes” button

Set the default message format (Plain Text or MIME)

1. Log in to your list settings (How to Login)
2. Click the “Digest options” option
3. Scroll down to the “When receiving digests, which format is default?” section
4. Select “Plain” or “MIME”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set the maximum digest size before it is sent out (in KB)

1. Log in to your list settings (How to Login)
2. Click the “Digest options” option
3. Scroll down to the “How big in Kb should a digest be before it gets sent out?” section
4. Type in a size in KB you want it set to
5. Scroll to the bottom and click the “Submit Your Changes” button

Customize the header for messages to digest members

1. Log in to your list settings (How to Login)
2. Click the “Digest options” option
3. Scroll down to the “Header added to every digest” section
4. Type in your custom header
5. Scroll to the bottom and click the “Submit Your Changes” button

Customize the footer for messages to digest members

1. Log in to your list settings (How to Login)
2. Click the “Digest options” option
3. Scroll down to the “Footer added to every digest” section
4. Type in your custom Footer
5. Scroll to the bottom and click the “Submit Your Changes” button

Set the time period for digests

1. Log in to your list settings (How to Login)
2. Click the “Digest options” option
3. Scroll down to the “How often should a new digest volume be started?” section
4. Select a time period for updates
5. Scroll to the bottom and click the “Submit Your Changes” button

Set privacy options

Subscription Rules

Advertise your list on the main list page

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “Advertise this list when people ask what lists are on this machine?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Setting up the steps that are required for subscription to your list

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “What steps are required for subscription?” section
4. Select “Confirm” or “Require Approval” or the bottom option for both
5. Scroll to the bottom and click the “Submit Your Changes” button

Require approval for users to unsubscribe from your list

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “Is the list moderator's approval required for un-subscription requests?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button
6. 
   

Ban users from your list

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “List of addresses which are banned from membership in this mailing list.” section
4. Type in any e-mail address you want to ban
5. Scroll to the bottom and click the “Submit Your Changes” button

Ban non-OSU users from your list

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “List of addresses which are banned from membership in this mailing list.” section
4. Copy and paste the following into the box:   ^.*@(?!(.*\.)?(oregonstate\.edu|orst\.edu)$)
5. Scroll to the bottom and click the “Submit Your Changes” button
6. NOTE: With this setting in place, even the list administrator cannot subscribe a non-OSU address to the list.

Set who can view the list of subscribed members

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “Who can view subscription list?” section
4. Select who you want to be able to view the list of subscribed members
5. Scroll to the bottom and click the “Submit Your Changes” button

Set e-mail addresses of users so they are not directly visible on list pages

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Subscription rules”
3. Scroll down to the “Show member addresses so they're not directly recognizable as email addresses?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Sender Filters

Set if new members to your list should be moderated by default

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Sender filters”
3. Scroll down to the “By default, should new list member postings be moderated?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set the action that will be taken when a moderated member posts to the list

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Sender filters”
3. Scroll down to the “Action to take when a moderated member posts to the list.” section
4. Select “Hold”, “Reject”, or “Discard”
5. Scroll to the bottom and click the “Submit Your Changes” button

Create a custom message to send to users whose posts have been rejected

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Sender filters”
3. Scroll down to the “Text to include in any rejection notice” section
4. Type your custom message
5. Scroll to the bottom and click the “Submit Your Changes” button

Add/moderate/reject/discard posts from specific e-mail addresses that are not members of your list

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Sender filters”
3. Scroll down to the “Non-Member filters” section
4. Here you can add e-mail addresses that are not already listed as members, and give them certain privileges when they make posts to your list
5. Scroll to the bottom and click the “Submit Your Changes” button when you are done

Recipient Filters

Specify if the post has to have the list name in order to be posted

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Recipient filters”
3. Scroll down to the “Must posts have list named in destination field” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Specify list names that will be accepted if the above option is enabled

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Recipient filters”
3. Scroll down to the “Alias names (regexps) which qualify as explicit to or cc destination names for this list” section
4. Add any names that qualify for this when the above option is enabled
5. Scroll to the bottom and click the “Submit Your Changes” button

Set up advanced spam filters

1. Log in to your list settings (How to Login)
2. Click the “Privacy options” option, then click “Spam filters”
3. This will allow you to set up filters that filter out messages based on the header. You can set it to filter whatever headers you want
4. Scroll to the bottom and click the “Submit Your Changes” button

Set bounce processing options for your list

Turn automatic bounce processing on and off

1. Log in to your list settings (How to Login)
2. Click the “Bounce Processing” option
3. Scroll down to the “Should Mailman perform automatic bounce processing?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Bounce scores and set when a member’s subscription is disabled due to excessive bounce messages

1. Log in to your list settings (How to Login)
2. Click the “Bounce Processing” option
3. Scroll down to the “Maximum member bounce score” section
4. Enter a max bounce score
5. Scroll to the bottom and click the “Submit Your Changes” button

Set when bounce scores expire

1. Log in to your list settings (How to Login)
2. Click the “Bounce Processing” option
3. Scroll down to the “The number of days after which a member's bounce information is discarded” section
4. Enter the days until a bounce score expires
5. Scroll to the bottom and click the “Submit Your Changes” button

Set how many “membership disabled” messages should a member get before their membership is disabled

1. Log in to your list settings (How to Login)
2. Click the “Bounce Processing” option
3. Scroll down to the “How many Your Membership Is Disabled warnings” section
4. Enter a maximum disabled message amount
5. Scroll to the bottom and click the “Submit Your Changes” button

Set how Mailman notifies the administrator when bounce errors occur with members

1. Log in to your list settings (How to Login)
2. Click the “Bounce Processing” option
3. Scroll down to the “Notifications” section
4. Select “Yes” or “No” for any of the options
5. Scroll to the bottom and click the “Submit Your Changes” button

Change archiving options

Enable/Disable message archiving

1. Log in to your list settings (How to Login)
2. Click the “Archiving Options” option
3. Scroll down to the “Archive messages?” section
4. Select “Yes” or “No”
5. Scroll to the bottom and hit the “Submit Your Changes” button
6. 
   

Set the archive file as public or private

1. Log in to your list settings (How to Login)
2. Click the “Archiving Options” option
3. Scroll down to the “Is archive file source for public or private archival?” section
4. Select “Public” or “Private”
5. Scroll to the bottom and click the “Submit Your Changes” button

Set how often a new archive volume should be started

1. Log in to your list settings (How to Login)
2. Click the “Archiving Options” option
3. Scroll down to the “Is archive file source for public or private archival?” section
4. Select a time period
5. Scroll to the bottom and click the “Submit Your Changes" button

Set up mail-to-news or news-to mail-gateway options

1. Log in to your list settings (How to Login)
2. Click the “Mail <-> News gateways” option
3. Scroll down to the “News Server Settings” section
4. Fill in the server settings of your news gateway
5. Scroll to the bottom and click the “Submit Your Changes” button

Auto-responder options

Set Mailman to send an automatic response to anyone who posts to the list?

1. Log in to your list settings (How to Login)
2. Click the “Auto-responder” option
3. Scroll down to the “Should Mailman send an auto-response to mailing list posters?” section
4. Select “Yes” or “No”
5. Customize the auto response text in the box below
6. Scroll to the bottom and click the “Submit Your Changes” button

Content Filtering Settings

Set your list to filter mail traffic

1. Log in to your list settings (How to Login)
2. Click the “Content filtering” option
3. Scroll down to the “Should Mailman filter the content” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Remove attachments that have certain content types that are sent through your list

1. Log in to your list settings (How to Login)
2. Click the “Content filtering” option
3. Scroll down to the “Remove message attachments that have a matching content type.” section
4. Specify the content types that should be removed
5. Scroll to the bottom and click the “Submit Your Changes” button
6. 
   

Remove attachments that have certain extensions that are sent through your list

1. Log in to your list settings (How to Login)
2. Click the “Content filtering” option
3. Scroll down to the “Remove message attachments that have a matching filename extension” section
4. Specify the extensions that should be removed
5. Scroll to the bottom and click the “Submit Your Changes” button

Have your list convert text/html to Plain Text when it goes through

1. Log in to your list settings (How to Login)
2. Click the “Content filtering” option
3. Scroll down to the “Should Mailman convert text/html parts to plain text” section
4. Select “Yes” or “No”
5. Scroll to the bottom and click the “Submit Your Changes” button

Topic Filter Settings

Enable topic filtering for your list

1. Log in to your list settings (How to Login)
2. Click the “Topics” option
3. Scroll down to the “Should the topic filter be enabled or disabled?” section
4. Select “Enabled” or “Disabled”
5. Scroll to the bottom and click the “Submit Your Changes” button
6. 
   

Set how many lines in the body of a post the topic matcher should scan

1. Log in to your list settings (How to Login)
2. Click the “Topics” option
3. Scroll down to the “How many body lines should the topic matcher scan?” section
4. Enter a number for how many lines should be checked by the topic matcher scan
5. Scroll to the bottom and click the “Submit Your Changes” button

Specify custom keywords the content filter should search for

1. Log in to your list settings (How to Login)
2. Click the “Topics” option
3. Scroll down to the “Topic keywords, one per line, to match against each message.” section
4. Specify the topic keywords to filter
5. Scroll to the bottom and click the “Submit Your Changes” button