Google Calendar

What is Google Calendar?

Google Calendar is a time-management web application that allows you to view and organize your schedule across multiple devices, share your calendar with others, and much more.

 

How do I access Google Calendar?

You will be able to access Google Calendar by going to the Google Apps for OSU Login portal.  If you are already logged into Google Apps for OSU but are using a different app, you can click Calendar at the top of any Google page. 

How do I use Google Calendar?

Below are some basic tasks that can be complete using Google Calendar.

Add an event

Click on Create in the left column of your calendar.  This will bring you to a page

where you can enter as much information as you’d like about your event.  ON this page, you can also add guests, change a reminder setting, and publish your event to other users. Once you’ve entered the appropriate information and selected the desired settings, make sure to click Save.  

 

Share a Calendar

With Google Calendar you can control who can see your calendars and events. When you make your calendar public, the events on that calendar are public as well meaning that people can search for it and find it in a variety of ways, including via Google Web search. 

To share your Google Calendar follow these steps:

  • In the calendar list on the left, click on the down-arrow button next to the appropriate calendar, then select Share this calendar.
  • Select, Make this calendar public.
  • If you don’t want others to view the details of your events, select see only free/busy (hide details).
  • Click Save.

More information can be found at the following link, https://support.google.com/calendar/answer/37083?rd=1

 

Customizable reminders help you stay on schedule.

Google Calendar offers different options for receiving event reminders. You can choose to receive your event reminders via SMS messages, emails or popups within Google Calendar itself.
Here is how you can customize your reminder settings:

  • In the calendar list on the left, click the down-arrow button next to the appropriate calendar, and then select Reminders and Notifications.
  • In the Event reminders section, select the reminder method from the drop-down menu and enter the corresponding reminder time (Between five minutes and four weeks).  If you’d like to add additional default reminders, simply click Add a reminder. 
  • You can also choose to be notified of specific activities on the calendar by selecting the appropriate options in the Choose how you would like to be notified section.
  • Click Save

 

Accessing Google Calendar from your mobile device.

From an Android

  1. From any Calendar screen, touch Menu > Calendars to display.
  2. To select calendars to be synched to your phone, touch Calendars to sync at the bottom of the screen.  Here you can view all calendars that are available for syncing and display, grouped by each of your accounts. 
  3. When you’re done, touch OK.

 

From an iPhone

To start:

  1. Open the Settings application on your device's home screen
  2. Open Mail, Contacts, Calendars
  3. Select Add Account
  4. Select Gmail
  5. Enter your account information:
  • In the Name field, enter your name as you'd like it to appear to others
  • In the Email field, enter your full Google account or Google Apps email address
  • In the Password field, enter your Google Account or Google Apps password
  • In the Description field, enter a description of the calendar (e.g. "Personal Calendar")
  • Select Next at the top of your screen
  • Make sure the Calendars option is turned on.

After you've completed setup, open the Calendar app on your device. It will being syncing automatically.

Update your Google Calendar using SMS

Out of the office and need to update your calendar? Google Calendar allows for text message updating of your calendar.

  • If you want to add an event send a text message to “GVENT” (48368) with the information about the event such as “1pm meeting in Valley Library” and it will be placed in your Google Calendar and you’ll receive a text message confirming its addition.
  • If you’d like to see what events you have going on today send the word “day” to “GVENT” (48368). You’ll receive a text message response containing all of your scheduled events for today.
  • Text “next” to “GVENT” for your next scheduled event, or “nday” for all your events scheduled for tomorrow.

If you didn't find the answer to your question here, please visit our FAQs page.

Changing Permissions in Google Calendar

**If you haven't already, here is more information on how to opt in to the Google program.

When you invite people to your calendar, you may to change whether certain users can create, edit, or view items created in it.

You can grant several different levels of permissions to view and change the calendar you just shared. Follow the steps below to do so.

  1. Click the down-arrow to the right of a calendar and choose Share This Calendar.
  2. Under the Share with specific people section, go to the email address of the individual you want to change their permission settings.
  3. To the right of their email address, under the Permission Settings section choose the drop down tab
  4. From there you can allow them to: “See all event details (Default)”, “Make changes to events”, “Make changes and manage sharing”, and finally “See only free/busy (hide details)”
  5. Then click Save.

Google Calendar on Android Devices

**If you haven't already, here is more information on how to opt in to the Google program.

 


 

If you've opted in to the Google ONID program, you have the ability to create a calendar using their online application. If you sync a calendar with your mobile device, you can receive notifications and alerts that you've created in your calendar on your device.

Android version (5.1.1) ▸

  1. Tap Settings. Scroll down to the Personal section and select Accounts.
  2. Choose to Add account. Select Google.
  3. Enter in your onid@oregonstate.edu email and hit Next->Accept. You will be redirected to OSU's login page.
  4. Login to this using your ONID username and password.
  5. Choose to add billing info or not and hit next.
  6. After a few seconds, if you go into the Calendar app, you will see your Google Calendar items shortly.

Older Android version (4.x and 3.x) ▸

To sync your Google Calendar to your Android calendar:

  1. In Android 2.3 and 4.0, tap on the Accounts & Sync menu item
  2. In Android 4.1, tap Add Account under the Accounts category
  3. Choose Corporate
  4. Enter your email address and password
  5. Select which services to sync, then tap Done

How to Export Outlook Exchange Calendar to Google Calendar

**If you haven't already, here is more information on how to opt in to the Google program.


 

If you have an Microsoft Outlook Exchange? account and would like that associated calendar to be in sync with your Google calendar, please read the following step-by-step guide.

Sync all events:

Before you begin:

If you are on Windows PC: Open up your Microsoft Outlook program

If you are on a Mac OS X PC: Go to https://exmail.oregonstate.edu/owa

  1. Click on Calendar in the lower left corner
  2. You should see all your calendars in front of you. On the left side of the window, you should see the list of calendars and their names. Under My Calendars, right click the one you wish to add to your Google account.
  3. After right clicking your chosen calendar, right click, go Share > Publish This Calendar (Publish This Calendar to the Internet)
  4. A new window will pop up. Select the options for which best suit you. 
  5. When complete, press Start Publishing in the lower right corner.
  6. A couple of urls will show up for you to copy. Find the one that ends in .ics and copy that whole url.
  7. Go to Google Calendar
  8. When logged in to view your calendar, go find Other Calendars on the left side of the window
  9. After finding Other Calendars, there should be a box with a triangle in it to the right of the text. Click that box and find "Add by URL".
  10. A popup will show up. In this popup, you want insert the .ics URL from your Outlook here.
  11. Press Add Calendar below.

If you would like to stop publishing your calendar and no longer receive updates to your Google Calendar you can follow these directions:

http://oregonstate.edu/helpdocs/e-mail/exchange-outlook-oregonstateedu/publishing-exchange-calendars

Export a range of events:

In your Outlook calendars,

  1. Select a calendar to make it the active calendar in the view.
  2. On the File menu, click Save As.
  3. Type a name for the iCal file in the File name text box. This name should be something you can remember easily.
  4. A summary of the calendar and its dates will be next to More Options. If all the fields are set to what you desire continue to G, otherwise go on to D.

  5. Click More Options.
  6. From the Date Range list, choose the amount of calendar data to include in the iCal file, or click Specify dates to enter a custom date range.
  7. From the Detail list, choose the amount of detail to show the recipients. By default, the Availability only option is selected. None of the options include your items marked private unless you change the privacy option in Advanced.
  8. Click OK and then click Save.
  9. Log onto your Google Calendar account.
  10. Click Settings at the top of the page.
  11. Under Calendar Settings, click Import Calendar.
  12. Under Step 1: Select File click Browse, select the Google Calendar where you want to import your Outlook calendar.
  13. Under Step 2: Choose Calendar select the Google Calendar where you want to import your Outlook calendar.
  14. Under Step 3: Complete Import, click Import.