Windows Computers

Configure Exchange on Outlook 2010

There are three options available when setting up Microsoft Outlook 2010 to check your email:


Set Up an Exchange Connection Automatically

An Exchange connection is the preferred method, as it provides the most features and easiest access to your e-mail. These instructions walk you through the automatic Outlook setup, which is the easiest way to set up your email.

Using this mode also configures "Outlook Anywhere" automatically. Outlook anywhere provides the ability to use an Exchange connection both on and off campus, without using the VPN.

If you are opening outlook for the first time, an account setup wizard will walk you through the process.

  1. Open Outlook 2010.
  2. On the "Microsoft Outlook 2010 Startup" page, click next.
    • Note: If this page doesn't appear, you can get to it by clicking on "File", then clicking the "Add Account" button
  3. On the screen stating "Would you like to configure an e-mail account," ensure "yes" is selected.
  4. If you are logged in to the computer with your CN account, your name and e-mail address will be automatically filled in to the proper fields. If it is not filled in automatically, just type your Name, email address, and password in to the required fields. Click "Next" when you are ready.Auto Account Setup Menu
  5. The next screen will ensure connections are established.
        If this finishes correctly, press "finish." Account setup completed
  6. Outlook will now retrieve your e-mail, calendar appointments and tasks.

Note: Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.


Set Up an Exchange Connection Manually

Use this method if the automatic steps above don't work for you.

Using this mode also configures "Outlook Anywhere" automatically. Outlook anywhere provides the ability to use an Exchange connection both on and off campus, without using the VPN.

  1.  
    1. Open Outlook 2010.
    2. Click File then click Account Settings and Account Settings again.
    3. Click the New button on this page.
    4. Click the Manually Configure Server Settings option, then click Next
    5. Select the Microsoft Exchange or Compatible Service option, then click Next
    6. On the next page, type exmail.oregonstate.edu in the Server box
    7. Type your CN or FS_Mail username in the User name box, and click Check Name
    8. If a box opensasking for your username and password, put your domain (either CN or FS_Mail), followed by a backslash ("\"), followed by your CN or FS_MAIL username in the User Name box. Enter your email password in the Passwordbox.

      Image of manual outlook settings

 

  1.  
    1. Select your name on the list of entries that come up (Should be the top result, do not select ONID).

 

  1.  
    1. Click OK. The User Name box should then be filled in with your last and first name
    2. Click the More Settings button
    3. Click the Connection tab
    4. Under the Outlook Anywhere section, check the box next to Connect to Microsoft Exchange using HTTP
    5. Click on the Exchange Proxy Settings button
    6. A separate settings box should open, fill in the following information:
      • Under the Use this URL to connect to my proxy server section, type exmail.oregonstate.edu
      • Check the box next to Connect using SSL only
      • Check the box next to Only connect to proxy servers that have this principal name and enter msstd:exmail.oregonstate.edu in the box
      • Check the box next to On slow networks, connect using HTTP first
      • Under the Proxy authentication settings section, change the dropdown menu to NTLM Authentication
      • Click the OK button

  1. Click the Apply button, then click OK
  2. Click the Next button
  3. Click the Finish button
  4. A password popup box may open. Enter your email password and check the Remember my password box if you don't want it to ask you each time you open Outlook.

Outlook should then be set up, and you will be able to access your email on or off campus.

Note: This setup method also enables "Outlook Anywhere" by default, which allows you to access your email from off campus without using VPN. However, if you use outlook .pst files on another machine (such as a work machine), VPN is required to access those files.


Set up an IMAP connection to the OSU Email Server

This method is not recommended because it offers reduced functionality and security compared to an Exchange setup (see directions above). You should only setup with this method if you have trouble setting up your email to connect with Exchange. To setup an IMAP connection:

  1. Open Outlook 2010.
  2. Click File, then Account Settings, then Account Settings again.
  3. Click New to add a new account
  4. Check the box at the bottom that says Manually configure server settings or additional server types and click Next
  5. Select Internet E-mail and click Next
  6. Under the User Informationsection:
    • Enter your full name in the Your name: box
    • Enter your full @oregonstate.edu e-mail address in the E-mail Address: box
  7. Under the Server Informationsection:
    • Select IMAP from the Account Type dropdown menu
    • Incoming mail server (IMAP): exmail.oregonstate.edu
    • Outgoing mail server (SMTP): mail.oregonstate.edu
  8. Under the Logon Informationsection:
    • Enter your full @oregonstate.edu e-mail address in the User name: box
    • Enter your email password in the Password: box
  9. Click the More Settings... button
  10. Click the Outgoing Server tab
  11. Check the "My outgoing server (SMTP) requires authentication" box
  12. Click the Advanced tab
  13. Ensure the INCOMING Server (IMAP) is 993.
  14. Click the dropdown next to "Use the following type of encrypted connection" and select SSL.
  15. Ensure the OUTGOING server (SMTP) is 587.
  16. Click the dropdown next to "Use the following type of encrypted connection" and select SSL.
  17. Click "Ok".
  18. Click on "Next" and then "Finish".
  19. You should now have access to your email. Don't forget to click on "Send/Receive" to update your inbox and send email.

Configure Exchange on Outlook 2007

There are two options available when setting up Microsoft Outlook 2007 to check your email:


Set up an Exchange connection to the OSU Email Server

This preferred connection method provides the most features and easiest access to Exchange. Using this mode also configures "Outlook Anywhere" automatically. Outlook anywhere provides the ability to use an Exchange connection both on and off campus, without using the VPN.

If you are opening outlook for the first time, an account setup wizard will walk you through the process.

  1. Open Outlook 2007.
  2. Click Tools then Account Settings
  3. Click New...
  4. If you are on-campus, your name and e-mail address will be automatically filled in the proper fields. If not, enter your full name, @oregonstate.edu email address, and password twice (as seen in the image below), then click Next.
  5. Auto Account Setup Menu

  6. A password box may open here. If it does, in the User name: box, enter your domain (either cn or fs_mail), followed by a backslash ( \ ), followed by your username. Enter your password in the Password box.
  7. Outlook 2007 Password Box

  8. The next screen will ensure connections are established. If this finishes correctly, press "finish.
  9. Close all open settings boxes

Outlook will then begin downloading your mail!

Note: Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

Note: This setup method also enables "Outlook Anywhere" by default, which allows you to access your email from off campus without using VPN. However, if you use outlook .pst files on another machine (such as a work machine), VPN is required to access those files.


Set up an IMAP connection to the OSU Email Server

This method is not recommended because it offers reduced functionality and security compared to an Exchange setup (see directions above). You should only setup with this method if you have trouble setting up your email to connect with Exchange. To setup an IMAP connection:

  1. Open Outlook 2007.
  2. Click Tools.
  3. Click Account Settings.
  4. Click New to add a new account
  5. Check the box at the bottom that says Manually configure server settings or additional server types and click Next
  6. Select Internet E-mail and click Next
  7. Under the User Information section:
    • Enter your full name in the Your name: box
    • Enter your full @oregonstate.edu e-mail address in the E-mail Address: box
  8. Under the Server Information section:
    • Select IMAP from the Accoutn Type dropdown menu
    • Incoming mail server (IMAP): exmail.oregonstate.edu
    • Outgoing mail server (SMTP): mail.oregonstate.edu
  9. Under the Logon Information section:
    • Enter your full @oregonstate.edu e-mail address in the User name: box
    • Enter your email password in the Password: box
  10. Click the More Settings... button
  11. Click the Outgoing Server tab
  12. Check the "My outgoing server (SMTP) requires authentication" box
  13. Click the Advanced tab
  14. Ensure the INCOMING Server (IMAP) is 993.
  15. Click the dropdown next to "Use the following type of encrypted connection" and select SSL.
  16. Ensure the OUTGOING server (SMTP) is 587.
  17. Click the dropdown next to "Use the following type of encrypted connection" and select SSL.
  18. Click "Ok".
  19. Click on "Next" and then "Finish".
  20. You should now have access to your email. Don't forget to click on "Send/Receive" to update your inbox and send email.

Configure Exchange on Outlook 2003

PLEASE NOTE:

The instructions below assume the user has the latest service pack installed for Office 2003 (Service Pack 3). If you do not have the latest service pack (or are not sure), you can download service pack 3 for free from Microsoft's webste, or you can install it through Windows Updates.

There are two options available when setting up Microsoft Outlook 2003 to check your email:


Set up an Exchange connection to the OSU Email Server

An Exchange connection provides the most features and easiest access to your email. This is the preferred method if you are on-campus (desktop machine), off-campus (home machine), or both (portable computer). Instructions for this method includes setting up Outlook Anywhere, which enables you to connect to email from on or off campus without setting up VPN?. To set this up in Outlook 2003, follow these instructions:

  1. Open Outlook 2003.
  2. If the "welcome to outlook 2003 setup wizard", appears, click next. If not, you can click Tools, then E-mail Accounts..., then select Add a new e-amil account... and click next.
  3. Select Microsoft exchange server and click next.
  4. On this page, there a multiple steps to complete.
  5. On the "Exchange Server Settings" page, Uncheck Use cached exchange mode.
  6. Enter mapi.oregonstate.edu under the Microsoft exchange server.
  7. Enter your username and click check name.
  8. A password box may open here. If it does, in the User name: box, enter your domain (either cn or fs_mail), followed by a backslash ( \ ), followed by your username. Enter your password in the Password box.
  9. Outlook03_ExchngeServerSettings

  10. Select your name on the list of entries that come up (Should be the top result, do not select ONID).
  11. Outlook03_CheckName

  12. Click ok. The User Name box should be filled in with your last and first name.
  13. Click the More Settings button.
  14. Click the Connection tab.
  15. Under the Exchange over the Internet section, check the box next to Connect to my Exchange mailbox using HTTP
  16. Click on the Exchange Proxy Settings button
  17. A separate settings box will open for proxy settings. Please set up the following options:
    • Under the Use this URL to connect to my proxy server section, type exmail.oregonstate.edu
    • Check the box next to Connect using SSL only
    • Check the box next to Mutually authenticate the session when connecting with SSL and enter msstd:exmail.oregonstate.edu in the box
    • Check the box next to On slow networks, connect using HTTP first
    • Under the Proxy authentication settings section, change the dropdown menu to NTLM Authentication
    • Click the OK button
  18. Outlook 2003 Proxy Settings Outlook Anywhere

  19. Click the Apply button, then click OK
  20. Click the Next button
  21. Click the Finish button
  22. A password popup box may open. Enter your email password and check the Remember my password box if you don't want it to ask you each time you open Outlook.

Outlook should then be set up, and you will be able to access your email on or off campus.


Set up an IMAP connection to the OSU Email Server

These instructions are intended for people that already have an account set up to use IMAP. This method is not recommended because it offers reduced functionality and security compared to an Exchange set up (see directions above). You should only set up with this method if you have trouble setting up your email to connect with Exchange. To set up an IMAP connection:

  1. Open Outlook 2003.
  2. Click Tools.
  3. Click E-mail Accounts...
  4. Select Add a new e-mail account and click Next
  5. Select IMAP from the list of options and click Next.
  6. Under the User Information section:
    • Enter your full name in the Your name: box
    • Enter your full @oregonstate.edu e-mail address in the E-mail Address: box
  7. Under the Server Information section:
    • Incoming mail server (IMAP): exmail.oregonstate.edu
    • Outgoing mail server (SMTP): mail.oregonstate.edu
  8. Under the Logon Information section:
    • Enter your full @oregonstate.edu e-mail address in the User name: box
    • Enter your email password in the Password: box
  9. Click on the More Settings... button
  10. Click on the Outgoing Server tab.
  11. Check My outgoing server (SMTP) requires authentication.
  12. Click Log on using.
  13. Enter your full @oregonstate.edu in the User Name: box, and your e-mail password in the Password: box.
  14. Click on the Advanced tab.
  15. Ensure the INCOMING Server (IMAP) is 993.
  16. Check the box next to This server requires a secure connection (SSL).
  17. Ensure the OUTGOING server (SMTP) is 587.
  18. Check the box next to This server requires a secure connection (SSL).
  19. Click Ok.
  20. Click on Next and then Finish.
  21. You should now have access to your email. Don't forget to click on Send/Receive to update your inbox and send email.