Microsoft Office

Community Network currently supports Microsoft Office 2007 and 2010.  Support for Microsoft Office 2003 ended in July of 2012.

For Microsoft Office upgrades, contact Community Network for all department machines supported by CN.

Microsoft Lync 2013

What is Lync and who can use it?

Lync is Microsoft’s messaging client for corporate use. It uses the OSU global address book to connect all employees together allowing for faster collaboration. Only users with a Microsoft Exchange? account (your.account@oregonstate.edu) may use OSU's Lync service. You may also use Lync to communicate with persons who do not use Lync.

If you are unsure whether your account is capable, please contact your IT support group for clarification.

Lync Logo

Supported Platforms

Clients for Laptops and Desktops

  • Windows 7/8: Lync 2013 is available through Office 2013 or as a standalone installer. Lync 2010 clients will continue to work, but do not have access to the enhanced functionality provided by the Lync 2013 server.
  • Mac: Lync 2011 is the most recent client; it does not officially support all the features of Lync 2013

Free Apps for Mobile Devices

  • Windows 8.1 for Tablets (Surface): The Lync 2013 app is available through the Microsoft Store. Persistent Chat is not integrated into the app.
  • Android: The Lync 2013 app is available through the Google Play Store
  • iOS: The Lync 2013 app is available through the Apple Store or through iTunes
  • Windows Phone: The lync 2013 app is available through the Windows Apps Store

Differences between Lync 2013 and 2010?

For a comprehensive comparison between Lync 2013, 2010, and other version, click on this link. The following features are the most significant and noticable changes however:

  • New Metro styling (like Windows 8)
  • Persistent chat, which was previously group chat
  • Lync web app, for use without the Lync client
  • Support for up to 1080P HD resolutions

Fun Features in Lync 2013:

Training Videos:

http://office.microsoft.com/en-us/communicator-help/lync-instructor-led-...

Microsoft Office 2010/2013

The following links take you to Microsoft's Office support website for training resources and information.

Office Graphic
  • General Office Support
    • Access to all of the content directly from one site. This includes "Get Started" guides, "Top Help", "Free Training", and Community Forums.
  • Matrix Camparison Chart
    • Comparison chart showing some of the new features and difference that are provided in Microsoft Office 2013 vs older versions of Office (2010 & 2007)

 

Word Graphic

Word Training: Training from beginner to expert on how to use Microsoft Word which is a word processor system.

 

 

Excel Graphic

Excel Training: Training from beginner to expert on how to use Microsoft Excel which is a spreadsheet application which features calculation, graphing tools, pivot tables, and a macro programming language.

 

 

OneNote Graphic

 OneNote: Training from beginner to expert on how to use Microsoft OneNote which is for free-form information gathering and multi-user collaboration tool. This gathers user notes, drawings, screen clippings, and audio commentaries.

 

Outlook Graphic

  Outlook Training: Training from beginner to expert on how to use Microsoft Outlook which is an email managmenet tool which allows for integration with multiple services such as Exchange?, Gmail, Hotmail and other email providers.

 

Powerpoint Graphic

 PowerPoint: Training from beginner to expert on how to use Microsoft PowerPoint which is slide-show design and presentation program.

 

 

Access Graphic

 

 Access Training: Training from beginner to expert on how to use Microsoft Access which is a database management system that combines a database and development tools into one product.

 

 

Project Graphic

 Project: Training from beginner to expert on how to use Microsoft Project which is a tool for managing project tasks, developing a plan, and tracking progress.

 

 

Publisher Graphic

 Publisher Training: Training from beginner to expert on how to use Microsoft Publisher which is an entry-level publishing tool that has an emphasis on page layout and design.

 

 

Visio Graphic

Visio Training: Training from beginner to expert on how to use Microsoft Visio which helps to create profesisonal diagrams to simplify complex information.

Microsoft Lync

Due to the license of content on this training you will be required to logon with your OSU ONID account after this page.

Lync is an instant messenger service offered by Microsoft to help improve inter-office communication and collaboration. Users with a @oregonstate.edu account will have access to Microsoft Lync starting in the winter of 2013. Lync offers a variety of solutions to interoffice communication needs such as IM, shared screen and video calling as well as integration with the Outlook 2010. You are able to access Lync not only from your computer, but also from your mobile phones and tablets as well.  


 

Desktops/Laptops

Now all your business communication tools are unified and readily available, without having to switch programs. Convenient filters help you:

  • Look up contacts, in the Contacts list.
  • Keep up with the latest from your contacts, such as office moves or personal notes, in the Activity Feeds list.
  • Manage multiple conversations and keep track of recent ones, in the Conversations list.
  • View your voice mail, and use a dial pad, in the Phone view.

Lync 2010 integrates the best features of social networking to help get your work done in these areas:

  • Sending and receiving instant messages
  • Making phone or video calls through your computer
  • Participating in interactive online meetings

Getting Started

Signing In
How to Change Your Status
What does your presence state mean?
How to Set Your Location
How to Add a Note

Signing In

If you’re already logged on to your organization’s network, signing in is as easy as starting Microsoft® Lync™ 2010.

  1. On the Start menu, click All Programs, click Microsoft Lync,and then click Microsoft Lync 2010.
  2. Click your presence status if you want to change it, or click Reset Status to let Lync 2010 set your status automatically based on your activity or Microsoft® Outlook calendar.
    lync presence status
  3. Set a location to let people know where you are today.
  4. Let them know what you’re up to by clicking What’s happening today? and typing a note.

 


 

How to Change Your Status

*There are no spoken directions in this video.

  

What does your presence state mean?

presence is greenAvailable You are online and available for contact.
presence is redBusy

You are in a Lync phone call or, according to your Outlook calendar, you are in a meeting.

presence is red with a white line Do not disturb You don't want to be disturbed and will see conversation alerts only if they are sent by your Workgroup contacts.
presence is yellowBe right back You are away briefly and will return shortly.
presence is yellowAway Your computer has been idle (for 15 minutes, by default).
presence is yellowOff Work You are not working and are not available to contact.
presence is greyOffline You are not signed in. If you have blocked individuals from seeing your presence, you'll always appear offline to them.

 


 

How to Set Your Location

*There are no spoken directions in this video.

 

You can personalize your contact and presence information. For example, you can add your mobile phone number and make it available only to close contacts.

  1. In the Lync main window, click the Options button, and then click Phones.
    location of option button
  2. Click the button for the phone number, and then click OK.
  3. Select the Include in my contact card check box, and then click OK.
  4. To let certain people see your personal numbers: in your Contacts list, right-click the contact’s name, click Change Privacy Relationship, and then click Friends and Family.
privacy relationship

 

How to Add a Note

*There are no spoken directions in this video.

 

Instant Messaging

Finding a Person
Send/Receive an Instant Message
Group IM Conversation
Enhance Your IM Conversations

Add people to your Contacts list if you'll be contacting them often or if you just want to keep track of them.

  1. In the search box, type the person’s name or email address.
  2. In the search results, right-click the person, and then do one of the following: 
    • If you’ll be contacting them often, click Pin to Frequent Contacts.
    • Add them to a group by clicking Add to Contact List and then clicking the group name.
    • If you haven’t created groups yet, click Add to New Group, and give the group a name. You can add more contacts to this group later.

how to add contact

(Optional) To make sure you know when someone becomes available, right-click the contact’s name, and then click Tag for Status Change Alerts.

 


 

How to Find and Add a Contact

*There are no spoken directions in this video.

 

Using Auto-Fill

Just start typing a person’s name in the search box, and results will appear below the box. If you see who you’re looking for, double-click the person’s name to send an instant message.

 find somone through lync

Viewing a Contact Card

If you’re not sure you’ve found the right person, the contact card gives more information and shows where the person fits into the organizational tree.

  • To display the contact card, point to the person’s picture.
  • For a full version, click the down arrow in the lower right corner. Then, to see his or her organization, click the Organization tab.

show contact card

 


 

Tag a Contact

*There are no spoken directions in this video.

 

To send an instant message:

  1. In your Contacts list, double-click a contact.
  2. Type a message in the message input area at the bottom of the message box, and then press Enter. how to send an instant message
  3. (Optional) To add an emoticon, click the emoticon (smile face) button.
  4. (Optional) To customize the font, such as type or size, click the letter A next to the emoticon button.

 

IM Recipient Options

When someone sends you an instant message, an instant message alert appears in the lower-right corner of your computer screen. Do one of the following:

new instant message

  • To accept the invitation, click the alert.
  • To redirect the invitation, click Redirect.
  • To decline the invitation, click Ignore.

 


 

How to Send an Instant Message

*There are no spoken directions in this video.

Start a Group IM Conversation 

You can start a group instant messaging (IM) conversation by selecting multiple contacts or a contact group from your Contacts list, or you can turn an IM conversation with one person into a group conversation.

To start a group conversation from the Contacts list:

  1. Hold down the Ctrl key, and click each contact that you want to invite.
  2. Right-click the last contact, and then click Send an Instant Message.
  3. Type your message in the message input area, and then press Enter.

multiple people selectedQA

To start a group conversation from a conversation window:

  • Click the People Options menu, click Invite by Name or Phone Number, and then select the contacts that you want to invite.

Enhance Your IM Conversations

With Lync 2010, you can add communication modes to your IM conversation. For example, you can start an IM conversation with a single contact, add more contacts, and then add audio and video. If you need to share documents or slides, you can share your desktop.

Group IM options in lync

To add voice or video, in the conversation window, do any of the following:

  • To add voice, click Call.
  • To add video, click Video to add video.

To invite others, in the conversation window, click the arrow to the right of People Options, and then select the contacts that you want to invite.

To share your desktop or a program, in the conversation window, click the Share menu, and then select your desktop, monitor, or a program to share.

Collaboration

File Transfers
Create a Poll
Whiteboard

File Transfers

To transfer a file:

  • From a Windows folder, drag the file that you want to send, and drop it into a conversation window or onto a contact in your Contacts list.

When you drop the file, a file transfer invitation is sent to the recipient. You will receive notification when the transfer is complete or declined.

Please note that, currently, to transfer a file, you must be connected to the Internet via a wired connection.

Attach a file to a conversation

You can share a file with multiple people in a group conversation, meeting, or conference call, but you don’t send it in the same way that you transfer a file to an individual contact. Instead, you add attachments to the meeting that other participants can download and view.

  1. In the conversation window, click the Add or view Attachments button to upload a file.
  2. In the Attachments dialog box, click Add Attachments.

    how to attach document

  3. Select the file that you want to add, and then click Upload.

Create a Poll

create a poll windowPolling allows you to quickly gather information or compile the preferences of meeting participants. A poll in Lync consists of one question and up to seven Lync Lypossible choices.

A meeting can contain many polls, but only one poll at a time can appear on the sharing stage, visible to all meeting participants. Only meeting presenters can create and manage polls. If you are not already a presenter, the meeting organizer or another presenter can make you one.

  1. In the meeting window, click the Share menu, and then click New Poll.
  2. In the Create a Poll dialog box, type a name for your poll, your question, and two or more possible answers.
  3. Click OK.

If no one else in the meeting is sharing, your poll appears immediately to everyone in the meeting with the words Polls are open at the bottom of the stage. If other sharing is taking place, you have the option to share your poll immediately, which would end the current sharing session, or save your poll in the content bin for later.

When polling is complete, save the poll results by clicking Save poll at the bottom of the sharing stage, and then click Close the poll.

Whiteboard

The whiteboard is a fresh page for notes and drawings that everyone in the meeting can use together.

  1. In the conversation window, click the Share menu, and then click New Whiteboard.
  2. To start writing or drawing on the whiteboard, use the annotation tools at the lower left of the whiteboard.

whiteboard in lync

 

Sharing

Share a Program
Share a PowerPoint
Share Your Desktop

 

Share a Program

How to share a program:

  1. In the conversation window, click Share, and then click Program.
  2. In the Share Programs dialog box, click the program you want to share, and then click Share.

select a program window

 


 

How to Share a Program

*There are no spoken directions in this video.

 

Share a PowerPoint

To give a presentation during a Lync meeting or IM conversation:

  1. In the conversation window, click the Share menu, and then click PowerPoint Presentation.
  2. In the Share PowerPoint dialog box, double-click the PowerPoint presentation that you want to share. When the content is prepared for presentation and uploaded, the other participants will be able to see your presentation. You can make annotations on the presentation using the annotation tools at the lower left of the presentation.

 


 

How to Share a PowerPoint

*There are no spoken directions in this video.

 

Share Your Desktop

To share your desktop:

  1. Open Lync 2010, and, in your Contacts list, double-click a contact.
  2. When the conversation window opens, click Share.

    share menu

  3. If you have more than one monitor, click the one you want to share.

 


 

How to Share Your Desktop

*There are no spoken directions in this video.

 

Give Control to Others

When you start sharing your desktop or a program, you’re the only one in control. When you’re ready, you can allow others to use their own mouse and keyboard to navigate and make changes on your computer.

  1. On the sharing bar at the top of the screen, click Give Control.

    give control of desktop

  2. Click Automatically accept control requests, or click the name of an individual under Attendees.

 

Take Back Control

  1. To take back control of your desktop, monitor, or program:
  2. Click Give Control. If Automatically accept control requests is selected, click it to clear it. To take back control from an individual, click Take Back Control.

 

 

 

Conferencing

Schedule an Online Meeting
Set Meeting Options
Join a Scheduled Online Meeting

Schedule an Online Meeting

You can schedule Microsoft® Lync™ 2010 meetings and conference calls from Microsoft® Outlook®. One meeting request is used for both purposes.

  1. Open your Outlook Calendar.
  2. On the Home tab, click New Online Meeting (in Microsoft Outlook 2010) or Online Meeting (in Microsoft Outlook 2007). new online meeting

A new meeting request opens, to which you add recipients, a subject line, and other meeting details.

 


 

How to Schedule an Online Meeting

*There are no spoken directions in this video.

Set Meeting Options

The meeting request contains the dial-in information that the participant can use to join the audio part of the meeting or conference call. During the Lync meeting, dial-in information is available in the Invite by Phone dialog box (click the People Options menu, and then click Invite by Phone).

You can customize the dial-in information in the Outlook meeting request. You can also customize access and presenters.

  1. In the meeting request, on the Meeting tab, click Meeting Options.

set meeting options in lync

  1. In the Online Meeting Optionsdialog box:
    • To control meeting access and presenter options, click Access and Presenters.
    • To customize dial-in information, click Audio and Phone.

With the Meet Now option, you can quickly start a meeting or conference call with people inside or outside your organization.

  1. In the Lync main window, click the arrow to the right of the Options button, and then click Meet Nowwhere to find meet now option in lync
  2. In the conversation window, do any of the following:
  • To invite someone inside your organization, click the People Options menu, click Invite by Name or Phone Number, and then select a contact.
  • To invite someone outside your organization by email, click the People Options menu, and then click Invite by Email. An email message opens in Outlook. (If you do not have Outlook, copy the invitation text, and paste it into your email program.)
  • You can also add contacts to the meeting by dragging the contact from the Contacts list into the conversation window.

Join a Scheduled Online Meeting

In the Outlook meeting request, click Join online meeting or click the meeting link.

join online meeting in lync

 


 

How to Join an Scheduled Online Meeting

*There are no spoken directions in this video.

Differences on Mac

Lync varies in appearance slightly between Microsoft Windows and Mac OS.  While there is some visual variation, most of the functionality that you'll find in the Windows version of Lync will also be found in the Mac version.

The following section will provide a quick reference to the differences between the two interfaces and a summary of any functionality that may, currently, differ between the two environments.

So let's start with the main Lync window...

Windows Lync and Mac Lync, Side-by-Side
side by side comparison of mac and windows lync interfaces

A comprehensive matrix of the differences between Windows and Mac is available via Microsoft's Technet.

 

Messaging

Meetings

Tablets

Android

The Lync app is not supported on all Android tablets. For example, the app is not available on the Kindle Fire. Visit the app page on the Google Play site and sign in with your Gmail account to find out if Lync is available on your device.

checking android tablet compatibilty from google play

 

iPad

You can download Lync on your iPad through the App Store on your device or through iTunes.

lync app for ipad preview

IPad: Sign In, Set Your Status, and Find the Right Person

Signing In
Setting Your Status
Find the Right Person


Signing In

Before you get started, make sure your iPad is connected to a Wi-Fi or 3G data network.

Start the Lync application, and on the sign-in screen, enter your credentials, and then tap Sign In.

ipad lync sign in


Changing Your Status

To change your status:

  • Tap the My Info icon, tap Status, and then select your status.

set status on ipad


Finding the Right Person

To find the right person:

  • Tap the Contactsicon, and start typing a person’s name in the search box. The results appear below the box.

    find somone through lync

 


How to Find a Contact

 

*There are no spoken directions in this video.

IPad: Sending/Recieving a Message, and Inviting Others to an Existing IM

Sending a Message
Recieving a Message
Inviting others to an existing Message


Sending a Message

When you find the person you’re looking for:

  1. Tap the person’s name, and then tap IM to send an instant message.send an instant message
  2. Type a message, and then tap Send.how to send an im

 


 

How to Send an Instant Message

*There are no spoken directions in this video.


Recieving a Message


When someone sends you an instant message, an instant message alert appears at the top of the screen. Do one of the following:

  • To accept the invitation, tap the alert.
  • To ignore the invitation, tap the Close (x) button.receiving IM on iPad

 

The IM alert appears for only a few seconds, but you can tap the Chats icon button to view any missed instant messages.

When you receive an IM when the Lync app is not open but you are still signed in, you’ll receive the alert on the main screen.


Inviting others to an existing Message

To invite someone to an instant messaging conversation:

  1. From the Conversation screen, tap the arrow icon, and then tap Invite Others.
  2. From the Invite screen, select or search for the contact you’d like to invite to the conversation.invite others to an exisiting im

IPad: Make a Call/Join a Meeting

Make a Call
Join a Meeting


Make a Call

Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier’s minutes are being used. When you make or receive a Lync call from the iPad the call goes to the mobile phone number you specified in the My Mobile Number field..

  • To call someone in your Contacts list, find the contact, tap the contact’s name, and then select the number you want to call or tap the Call icon to call the work number.
  • When the call is placed, you’ll first need to accept the Lync call in order to make the outgoing call. how to make a call

 


 

How to Make a Call

*There are no spoken directions in this video.


Join a Meeting

To join an online meeting:

  • Tap the Meetings icon, and from the All or Online tab, open the meeting invite by selecting the meeting that you want to join, and then tap Join Meeting. join a meeting on ipad

 


 

How to Join a Meeting

*There are no spoken directions in this video.

Mobile Phones

Lync for mobile phones is a great way to stay connected to work on the go. It's available on newer Android, iOS and Windows phones.

lync app                        


 

iOS: Getting Started

To Download the App
Sign In and Get Started

To Download the App

  1. Open the app store and search “Microsoft Lync 2013”
  2. Click on the Application
  3. Click the free button
    lync IPhone Install
  4. Click on the Install App button
    lync IPhone Install 2

 


 

Sign In and Get Started

NOTE: If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as starting the application. Be aware that Lync uses data if you are on a limited data plan. 

  1. Start the Lync app
    lync IPhone start
  2. On the sign-in screen, enter your credentials, and then tap Sign In
    lync IPhone sign in

 

iOS:Set Your Status

Setting Your Status
Setting Your Message

Setting Your Status

  1. At the bottom of the screen, tap My Info,
  2. Tap Status
  3. From the Status select your status.
lync presence status

Setting Your Message

  1. At the bottom of the screen, tap My Info
  2. Tap “What’s Happening Today?”
  3. Type Your personalized Message
  4. Tap Done
lync presence message

iOS:Using the IM Functions

Finding the Right Person
Sending an Instant Message
Receiving an IM
Invite Others to an Existing IM

 

Finding the Right Person

 

  1. Tap Contacts
  2. From the Lync tab
  3. Start typing a person’s name in the search box
  4. The results appear below the box.  
lync IPhone Install

How to Find a Contact

                                       

*There are no spoken directions in this video.


Sending an Instant Message

When you find the person you’re looking for:

  1. Tap the person’s name
  2. On the Card screen, tap the IM icon to send an instant message
  3. Type a message, and then tap Send.

 

How to Send an Instant Message

*There are no spoken directions in this video.


Receiving an Instant Message:

When someone sends you an instant message, an instant message alert appears at the top of the screen. Do one of the following:
A. To accept the invitation, tap the alert
B. To ignore the invitation, tap the Close (x) button

 

Note:

The IM alert appears only for a few seconds, but you can tap the Chats icon to view any missed instant messages.

lync IPhone Invite Others

 

Invite Others to an Existing IM:

 

To invite someone to an instant messaging conversation:

  1. From the Conversation screen
  2. Tap the Actions icon in the top right corner
  3. Then tap Invite Others.
  4. From the Contacts screen, Select or search for the contact you would like to invite to the conversation

     

    lync IPhone Invite Others

iOS:Using the Call and Meetong Functions

Make a Call
Join a meeting


 

Make a Call:

Note: Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier’s minutes are being used.

To call someone in your Contacts list:

    1. Find the contact
    2. Tap the contact’s name
    3. Then select the number you want to call
    4. Tap the Call button to call the work number.

Note: When the call is placed, you’ll first need to accept the Lync call in order to make the outgoing call.

how to make a call


How to Make a Call

*There are no spoken directions in this video.


 

Join a Meeting:

 

To join an online meeting tap Meetings:

    1. From the Online tab, Open the meeting invite by selecting the meeting that you want to join
    2. Then tap Join Meeting.

join a meeting on iphone

 


How to Join a Meeting

*There are no spoken directions in this video.

Android: Getting Started

In order to install Lync 2010 on your phone, your phone needs to be running at least Android OS 2.3.3.

To find and install the app:

  1. Open up the market app "Google Play Store" and search for "Lync 2010".
  2. Click on the Application
  3. Click on the Install Button

play store app

lync app page in market


 

Sign In and Get Started

 

Note:If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as starting an application. Be aware that Lync uses data if you are on a limited data plan.

  1. On the mobile phone Applications screen, tap the Lync 2010 icon.
  2. On the sign-in screen, enter your credentials, and then tap Sign In. Use your full exchange? address and password .(firstname.lastname@oregonstate.edu)

android sign on page

Android: Setting Your Status

Setting Your Status
Setting Your Message


 

Setting Your Status

 

To set your status:

  1. At the bottom of the screen, tap My Info
  2. Tap Set My Status
  3. From the Status select your status.

android set status page


 

Setting Your Message:

To set your message status:

  1. At the bottom of the screen, tap My Info
  2. Tap “What’s Happening Today?”
  3. Type Your personalized Message
  4. Tap Done

Android: Using the IM Functions

Finding the Right Person
Sending an Instant Message
Receiving an IM
Invite Others to an Existing IM


 

Finding the Right Person:

You can find someone in your contact list by searching for them by name or phone number. If you want to find someone in your organization who is not in already in your contact list, you can search the company directory.

  1. From the Contacts screen, press the Menu button, and then tap Searchandroid contact search
  2. Start typing a person’s name or phone number in the search box. If the person is already in your Contacts list, the results appear below the box.
  3. If the person is not already in your Contacts list, tap Search the company directory to search the entire organization.

search company directory android


Find a Contact

*There are no spoken directions in this video.


 

To send an instant message:

  1. Find the person you’re looking for, tap the person’s name, and then on the contact card screen, tap the IM icon.

    how to send an im

  2. Type a message, and then tap Send.

    where to type a message

 


 

How to Send an Instant Message

*There are no spoken directions in this video.


 

Receiving an Instant Message

When someone sends you an instant message, an instant message alert appears at the top of the screen. The IM alert appears only for a few seconds, but you can tap the Chats icon to view any missed instant messages.

To accept an IM invitation, do one of the following:

  1. Tap the IM alert, or

    ways to accept an im

  2. Tap Chats, and then tap the conversation.

    checking im through chat

 


 

Invite others to the conversation:

During an IM conversation, invite someone new by doing the following:

  1. From the IM conversation screen, press the Menu button, and then tap Invite others.invite others to an exisiting im
  2. Tap the contact, or search for the contact you would like to invite to the conversation.search for contact to add to existing im

Android: Using the Call/Meeting Functions

How to Make a Call
How to Join a Meeting


How to Make a Call

Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier’s minutes are being used.

To call someone in your Contacts list:

    1. Find the contact
    2. Tap the contact’s name
    3. Then tap the number you want to call

 

 

how to make a call

 


 

How to Make a Call

*There are no spoken directions in this video.


Join a Meeting:

You can join the audio portion of a Lync 2010 meeting from your mobile phone.

  1. From your phone calendar, open the Online Meeting item for the meeting that you want to join.
  2. Tap the Join online meeting link. Lync calls you on your mobile phone.
  3. Accept the Lync call to join the meeting.

     

    join a meeting on android

 


 

How to Join a Meeting

*There are no spoken directions in this video.

Join a Meeting

You can join the audio portion of a Lync 2010 meeting from your mobile phone.

  1. From your phone calendar, open the Online Meeting item for the meeting that you want to join.
  2. Tap the Join online meeting link. Lync calls you on your mobile phone.
  3. Accept the Lync call to join the meeting.

     

    join a meeting on android

 


 

How to Join a Meeting

*There are no spoken directions in this video.

Windows

Sign In and Get Started

If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as starting an application.

  • Start the Lync app

    locate windows app

  • On the sign-in screen, enter your credentials, and then tap the check mark button. Note, tap More Details to enter your server information.

    sign into lync

Set Your Status

To change your status:

  • From the my info screen, tap your status, and then select your status.

windows set status page

Find the Right Person

To find the person you are looking for:

  • From the contacts screen, tap search. Start typing a person’s name in the search box. The results appear below the box.

ihow to find someone through lync

 


How to Find a Contact

*There are no spoken directions in this video.

Send an Instant Message

When you find the person you’re looking for:

  1. Tap the person’s name, and then tap the send IM icon to send an instant message.

    how to send an instant message

  2.  

  3.  Type a message, and then tap the Send icon.

    image showing how to send an instant message

 


How to Send an Instant Message

*There are no spoken directions in this video.

Receiving an Instant Message

When someone sends you an instant message, an instant message alert appears at the top of the screen. To reply to the invitation, tap the alert.

receiving IM on windows phone

Invite Others to an Existing IM

To invite someone to an instant messaging conversation:

  1. From the Conversation screen, tap invite.
  2. On the next screen, select or search for the contact you’d like to invite to the conversation.invite others to an exisiting im

Make a Call

Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier’s minutes are being used.

  • To call someone in your Contacts list, find the contact, tap the contact’s name, and then select the number you want to call or tap the Call icon to call the work number.
  • When the call is placed, you’ll need to first accept the Lync call in order to make the outgoing call.

    how to make a call

 


How to Make a Call

*There are no spoken directions in this video.

Mobile Phone Number

To show your work phone number as the caller ID number when you make a Lync call, you’ll need to add your Mobile phone number.

  1. To add your Mobile phone number, from the my info screen, tap settings.
  2. On the settings screen, under Mobile phone number, type in
    your mobile phone number.

    where to add mobile number

  3.